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Assistant Oce Jobs (NOW HIRING)

Shopko Optical

HR Coordinator

Green Bay, WI

$20.50 - $26.75/hr

Duties And Responsibilities Administrative Support * Assist with administration of teammate ... Answer frequently asked questions from managers and teammates relative to benefits, ADP, OCE, etc.

Shoptikal, LLC

HR Coordinator

Green Bay, WI

$20.50 - $26.75/hr

ADMINISTRATIVE SUPPORT * Assist with administration of teammate benefits, including regular plan ... Answer frequently asked questions from managers and teammates relative to benefits, ADP, OCE, etc.

ICS Corporation

Digital Print Operator

Deptford, NJ · On-site

$16.50 - $21.50/hr

Oce VarioStream 7650 Responsibilities: * Set up, operate, and monitor high-speed digital printing ... Ensure compliance with company safety policies and operating procedures. * Assist with cross ...

New

ICS Corporation

Digital Print Operator

West Deptford, NJ · On-site

$16.50 - $21.50/hr

Oce VarioStream 7650 Responsibilities: * Set up, operate, and monitor high-speed digital printing ... Ensure compliance with company safety policies and operating procedures. * Assist with cross ...

New

City of Houston

Senior Plan Analyst (OCE-IDS)

Houston, TX · On-site

$31.58 - $325/hr

Provide data entry support for the Infrastructure and Development Services section. Assist internal and external customers via phone, email and in person. Assists with open records requests. Performs ...

Wisconsin

Assistant Professor

La Crosse, WI · On-site

Assistant Professor Job Category: Faculty Employment Type: Regular Job Profile: Assistant Professor ... oce hours. The successful candidate is expected to maintain an active, on-going program of ...

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Assistant Oce information

What are Assistant Office roles?

Assistant Office roles, often referred to as office assistants or administrative assistants, involve supporting the daily operations of an office. Their responsibilities typically include answering phones, scheduling appointments, managing files, handling correspondence, and providing general administrative support to staff and management. Office assistants are essential for ensuring smooth workflow and organizational efficiency. They may also assist with basic bookkeeping, data entry, and customer service tasks. Strong organizational, communication, and computer skills are important for success in this role.

What is the difference between Assistant Oce vs Office Clerk?

AspectAssistant OceOffice Clerk
Required CredentialsHigh school diploma; some roles may require certification in office administrationHigh school diploma or equivalent
Work EnvironmentCorporate offices, administrative settingsVarious settings including offices, schools, government agencies
Employer & Industry UsageCommon in corporate and professional industriesWidespread across multiple industries and organizations
Common Search & ComparisonOften compared for administrative support rolesFrequently searched as a similar clerical position

Assistant Oce and Office Clerk roles both involve administrative tasks, but Assistant Oce positions typically require more specialized skills and may involve higher-level responsibilities. Office Clerks perform general clerical duties across various industries. Understanding these differences helps job seekers find the right fit for their skills and career goals.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, common office equipment, and sometimes basic data entry systems is typically required. Excellent communication, time management, and a positive attitude help Office Assistants excel in a supportive role. These skills are crucial for maintaining efficient office operations, supporting team productivity, and ensuring smooth day-to-day workflow.

What are some common challenges faced by an Assistant Office Administrator, and how can they be managed effectively?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various departments. One common challenge is prioritizing urgent requests while maintaining daily operations. Effective organization, strong communication skills, and the ability to adapt quickly to changing priorities are essential for success. Proactively seeking clarification from supervisors and using digital tools to track tasks can help manage workload efficiently and reduce stress.
What cities are hiring for Assistant Oce jobs? Cities with the most Assistant Oce job openings:
What are the most commonly searched types of Oce jobs? The most popular types of Oce jobs are:
What states have the most Assistant Oce jobs? States with the most job openings for Assistant Oce jobs include:
What job categories do people searching Assistant Oce jobs look for? The top searched job categories for Assistant Oce jobs are:
Assistant Oce jobs near you
Infographic showing various Assistant Oce job openings in the United States as of June 2026, with employment types broken down into 88% Part Time, 4% Temporary, and 8% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
HR Coordinator

HR Coordinator

Shopko Optical

Green Bay, WI

$20.50 - $26.75/hr

Other

Posted 29 days ago

Shopko Optical rating

5.9

Company rating: 5.9 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

24th of 39 rated optical retailers

Job description

Administrative Support Coordinator

Provide administrative support to the Human Resources department. Assist with benefit enrollment, maintain teammate database and files, and ensure compliance with required benefit notices. Understand Fielmann USA's policies, systems, and procedures and maintain a high level of internal customer service.

Duties And Responsibilities

Administrative Support

  • Assist with administration of teammate benefits, including regular plan audits
  • Coordinate benefits enrollment for new teammates and assist with changes for current teammates, as well as support the annual Open Enrollment process
  • Monitor ACA compliance, assist with the annual review of form 1095cs, and the completion of the company's 1094c filing through ADP's SmartCompliance tool
  • Review and respond to unemployment claims with appropriate documentation
  • Prepare and maintain teammate records to support all teammate transactions within the organization
  • Process teammate termination documentation including updating the HRIS database and sending notification to payroll
  • Administer tracking for all leave of absence (LOA) requests, return to work notices, disability claims, accommodation requests, and reconcile LOA premium payments
  • Administer Medical Child Support Orders
  • Answer frequently asked questions from managers and teammates relative to benefits, ADP, OCE, etc.
  • Distribute various HR communications to teammates via the HROptical email
  • Partner with HR teammates to support overall HR objectives and initiatives

Project Support

  • Manage records retention
  • Manage HROptical email and department mail

Administer the ABO/OCE Certification process and manage tracking in ADP Talent Profile

Minimum Knowledge, Experience & Skills Requirements
  • High School diploma or equivalent
  • Experience with HR processes; payroll, benefits, compensation, etc.
  • Solid knowledge of HR functions, policies, and procedures
  • Experience with ADP Workforce Now preferred
  • Strong planning and organizational skills
  • Strong problem-solving skills to identify problems and develop solutions
  • Strong verbal and written communication and interpersonal skills
  • Strong attention to detail
  • Able to work collaboratively in a matrix environment
  • Able to thrive within a fast-paced environment
  • Able to maintain a high level of confidentiality
  • Proficiency in Microsoft Office Suite of programs
Essential Functions & Work Requirements
  • Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
  • Able to sit or stand for extended periods of time
  • Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
  • Able to read and write at a high school graduate level
  • Able to lift 10 to 20 pounds
  • Able to view/read computer screen for extended periods of time
  • Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
  • Able to travel independently to support Company objectives and personal development

These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

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