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Assistant Lease Administrator Jobs (NOW HIRING)

Williams-Sonoma

Lease Administrator

Olive Branch, MS · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Overview of the role Lease Administration Coordinator will be part of the Real Estate department ... Use Oracle to track payment information and run payment reports. * Assist legal team with coding ...

Williams-Sonoma, Inc.

Lease Administrator

Olive Branch, MS

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Overview of the role Lease Administration Coordinator will be part of the Real Estate department ... Use Oracle to track payment information and run payment reports. * Assist legal team with coding ...

Rejuvenation

Lease Administrator

Olive Branch, MS

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Overview of the role Lease Administration Coordinator will be part of the Real Estate department ... Use Oracle to track payment information and run payment reports. * Assist legal team with coding ...

Kids Empire USA LLC

Commercial Lease Administrator

Manhattan, NY · On-site +1

$60K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

ROLE OVERVIEW The Lease Administrator serves as the primary custodian of the company's commercial ... o Assist Finance with lease schedules, audit support, and reporting requirements o Ensure ...

Wonder Group, Inc.

Commercial Lease Administrator

New York, NY · On-site

$96K - $114K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

About the Opportunity As the Lease Administrator, you are a primary point of contact for lease ... Create weekly and monthly internal reports * Assist in creating standard SOPs for department What ...

Grubhub

Commercial Lease Administrator

New York, NY · Hybrid

$96K - $114K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

About the Opportunity As the Lease Administrator, you are a primary point of contact for lease ... Create weekly and monthly internal reports * Assist in creating standard SOPs for department What ...

Wonder Group, Inc.

Commercial Lease Administrator

New York, NY · Hybrid

$96K - $114K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

About the Opportunity As the Lease Administrator, you are a primary point of contact for lease ... Create weekly and monthly internal reports * Assist in creating standard SOPs for department What ...

Mancan

Administrative Sales Support

Naples, FL

$20/hr

Job Overview A Lease Administrator plays a critical role in the management of lease agreements for ... Assist in the auditing of lease agreements for compliance Interpret and explain lease terms to ...

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Assistant Lease Administrator information

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$26K

$68.2K

$136.5K

How much do assistant lease administrator jobs pay per year?

As of Aug 15, 2026, the average yearly pay for assistant lease administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an assistant lease administrator?

Assistant Lease Administrators are professionals who support the management and administration of lease agreements within a company or property management firm. Their responsibilities typically include maintaining lease records, preparing documentation, tracking critical lease dates, and ensuring compliance with lease terms. They often coordinate with landlords, tenants, legal teams, and property managers to resolve issues and facilitate smooth lease operations. This role requires strong organizational skills, attention to detail, and familiarity with real estate or property management processes.

What are some common challenges faced by assistant lease administrators, and how can they be addressed?

Assistant Lease Administrators often encounter challenges such as managing large volumes of lease documents, ensuring data accuracy, and meeting tight deadlines for reporting and renewals. Staying organized and using property management software can help streamline document tracking and reduce errors. Regular communication with property managers, tenants, and legal teams is also essential for resolving discrepancies and keeping lease information up to date. Proactively seeking clarification and continuous training on relevant systems can further improve efficiency in this role.

What is the difference between Assistant Lease Administrator vs Lease Administrator?

AspectAssistant Lease AdministratorLease Administrator
CredentialsAssociate's degree or relevant certification, some experienceBachelor's degree often preferred, more experience required
Work EnvironmentSupport role within leasing or property management teamsIndependent management of lease portfolios, more responsibility
Employer & Industry UsageReal estate firms, property management companiesCommercial and residential property management firms
Search & Comparison IntentEntry-level or support role in leasingMore experienced leasing role with greater responsibilities

The main difference between an Assistant Lease Administrator and a Lease Administrator lies in experience and responsibility. The Assistant Lease Administrator typically supports lease management tasks and requires less experience, while the Lease Administrator handles more complex lease portfolios independently. Both roles are common in real estate and property management industries, but the Lease Administrator position usually demands a higher level of expertise and autonomy.

What are the key skills and qualifications needed to thrive as an assistant lease administrator, and why are they important?

To thrive as an Assistant Lease Administrator, you need a solid understanding of lease documentation, attention to detail, and basic knowledge of property management, often supported by a degree in business or real estate. Familiarity with lease administration software, property management systems, and proficiency in Microsoft Office are typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in coordinating with landlords, tenants, and internal teams. These skills ensure accurate lease management, minimize errors, and support smooth property operations.
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Assistant Lease Administrator jobs near you
Infographic showing various Assistant Lease Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Senior Lease Administrator

Shopping Center Management d b a Turnberry Associates

Miami, FL • On-site

Full-time

Posted 9 days ago

Job description

About the Job

(Job Summary)

Turnberry is seeking an experienced Sr. Lease Administrator to support its retail real estate portfolio with a focus on shopping center lease administration, lease accounting, tenant billing, and lease data integrity. This position is responsible for interpreting lease documents, maintaining accurate lease and tenant data in Yardi, supporting tenant billing and recovery processes, tracking critical lease obligations, and coordinating with Accounting, Leasing, Legal, Operations, Asset Management, and tenants to ensure lease terms are administered accurately and timely.


This role is critical to financial reporting, tenant relationships, cash flow, compliance, and operational decision-making. The ideal candidate understands how lease terms flow through rent rolls, tenant ledgers, recurring charges, percentage rent, CAM and real estate tax recoveries, security deposits, and reporting, and is comfortable resolving issues in a fast-paced retail real estate environment.

What You Do:

(Duties/Responsibilities)

Lease Administration, Abstraction & Data Integrity
  • Abstract, interpret, input, and maintain lease data for shopping centers, mixed-use properties, temporary tenants, amendments, assignments, renewals, terminations, and other legal documents.
  • Maintain accurate lease records in Yardi, including critical dates, commencement dates, rent commencement dates, expirations, options, sales reporting obligations, exclusives, co-tenancy, go-dark provisions, radius restrictions, use clauses, security deposits, and other landlord or tenant obligations.
  • Review lease language for billing, operational, legal, and financial reporting impact and escalate ambiguous, conflicting, or high-risk provisions to the appropriate internal stakeholder.
  • Maintain approved lease abstracts and supporting documentation in accordance with company standards, version control practices, and audit requirements.
  • Validate that square footage, lease status, lease dates, charge schedules, and tenant information in Yardi agree to executed lease documents and approved amendments.
Tenant Billing, Lease Accounting & Accounts Receivable Support
  • Validate tenant billings in accordance with lease terms, including base rent, recurring charges, one-time charges, invoice billbacks, rent credits, late fees, percentage rent, recoveries, and other tenant account adjustments.
  • Support Yardi cash application activity, credits, payment research, tenant ledger review, late fee reversals, AR adjustment forms, rent credits, TIA credits, write-offs, and reconciliation of tenant activity against lease terms.
  • Review AR aging reports, identify delinquent balances, research billing disputes, coordinate resolution, and support collections strategy with Accounting, Legal, and management.
  • Assist with bad debt schedules, monthly accrual support, bankruptcy account updates, default review, 3-day notice support, payment plans, and legal documentation requests.
  • Maintain and monitor security deposits, Letters of Credit, refund support, deposit deficiencies, and related backup documentation.
Retail Sales, Percentage Rent & Tenant Compliance
  • Monitor tenant sales reporting obligations and follow up with tenants for missing, incomplete, or disputed sales submissions.
  • Review tenant sales and supporting documentation; calculate, process, and review percentage rent billings in accordance with lease requirements.
  • Support third-party sales audits, analyze audit discrepancies, prepare tenant audit correspondence, and coordinate follow-up with tenants and internal stakeholders.
  • Prepare and distribute internal comparative sales reports, rent roll extracts, month-to-month tenancy reports, and other recurring lease administration reporting as needed.
CAM, Real Estate Tax, Escrow & Recovery Processes
  • Assist with CAM, real estate tax, insurance, utility, and other recovery billing processes, including setup validation, escrow adjustments, true-up support, and tenant inquiry resolution.
  • Perform variance analysis and support documentation review for recoverable charge calculations and tenant reconciliations.
  • Coordinate with Accounting, Property Management, and Operations to validate recoverable charge assumptions, tenant share calculations, supporting documentation, and tenant communications.
  • Identify potential billing exclusions, caps, gross-ups, audit rights, and other lease-driven recovery limitations.
Critical Dates, Notices & Lease Lifecycle Support
  • Manage lease administration calendars and key deadlines, including openings, closings, delivery of premises, possession, rent commencement, option notices, expiration dates, sales reporting deadlines, audit windows, and other required notices.
  • Monitor lease-related notices, including DOP, open and close requests, commencement date agreements, estoppels, SNDAs, renewal option letters, default notices, and termination-related items.
  • Support due diligence, acquisitions, dispositions, refinancing, lender requests, partner reporting, and property or system setup by reviewing lease language and validating financial obligations.
  • Participate in construction, leasing, operations, and property meetings where lease terms, delivery dates, openings, tenant buildout, or billing commencement may be impacted.
Tenant Relations, Dispute Resolution & Cross-Functional Support
  • Serve as a knowledgeable point of contact for tenant inquiries related to lease interpretation, billing, statement balances, sales reporting, contact updates, disputes, and payment status.
  • Research tenant questions and billing disputes end-to-end, coordinate with internal teams, communicate resolutions professionally, and maintain documentation of outcomes.
  • Collaborate with Accounting, Leasing, Legal, Operations, Property Management, Asset Management, Marketing, and external parties to resolve lease, billing, documentation, and reporting matters.
  • Provide lease and monetary information to Legal for defaults, collection actions, settlement review, bankruptcy matters, amendments, and other legal actions.
Reporting, Controls, SOPs & Process Improvement
  • Prepare, maintain, and review recurring lease administration reports, including rent rolls, month-to-month tenancy schedules, sales reports, lease logs, critical date reports, receivables summaries, and other management reporting.
  • Analyze and explain month-to-month changes in tenant activity, billings, sales, recoveries, or other lease-related metrics as requested.
  • Support internal and external audit requests by organizing lease documents, abstracts, tenant billing support, adjustment documentation, and system backup.
  • Draft, update, and maintain standard operating procedures, checklists, and process documentation for lease administration and lease accounting workflows.
  • Identify opportunities to improve data quality, billing accuracy, collections visibility, reporting efficiency, and cross-functional communication.


This job description does not imply that the listed duties are the only responsibilities to be performed by the employee in this position. Employees may be required to carry out other job-related tasks assigned by their supervisor or management.

What You Bring to the Table:

(Requirements)

  • Education: Bachelor’s degree in Accounting, Finance, Real Estate, Business Administration, or a related field preferred; equivalent retail real estate lease administration experience will be considered.
  • Experience: Minimum 5 years of commercial real estate lease administration experience preferred, with a strong emphasis on shopping centers, retail tenants, mixed-use assets, landlord-side lease administration, or lease accounting.
  • Retail lease expertise: Demonstrated ability to interpret retail lease language, including rent schedules, percentage rent, CAM and real estate tax recoveries, tenant sales reporting, permitted use, exclusives, co-tenancy, go-dark provisions, audit rights, security deposits, LOCs, assignments, amendments, and default provisions.
  • Systems: Yardi experience strongly preferred. Experience with MRI, CoStar, Excel-based lease trackers, document management tools, or other lease administration systems is a plus.
  • Technical skills: Strong Microsoft Excel, Word, and Outlook skills. Ability to work with rent rolls, tenant ledgers, AR aging, tenant sales data, reconciliations, and supporting schedules.
  • Analytical capabilities: Strong attention to detail, ability to reconcile lease terms to system data and billings, and willingness to investigate discrepancies until resolved.
  • Communication: Excellent written and verbal communication skills, including the ability to explain lease terms, billing issues, deadlines, and documentation needs to tenants and internal stakeholders.
  • Work style: Highly organized, deadline-oriented, proactive, comfortable managing competing priorities, and able to work independently while collaborating across Accounting, Leasing, Legal, Operations, and Asset Management.

Key Attributes:


  • Retail lease interpretation and landlord-side lease administration judgment.
  • Billing accuracy, tenant ledger research, and financial reconciliation mindset.
  • Critical date tracking and proactive follow-through.
  • Tenant-facing professionalism and dispute-resolution discipline.
  • Yardi data integrity and documentation control.
  • Cross-functional collaboration with Accounting, Leasing, Legal, Operations, Marketing, and Asset Management.
  • Process improvement orientation and ability to document repeatable workflows.

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