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Assistant Event Management Jobs in Arizona (NOW HIRING)

Insignia Event Services

Lead, Events

Glendale, AZ · On-site

Compile event expenses and supporting documentation for leadership review * Assist the Manager, Events with on-site logistics and event execution * Support team success by stepping in where needed ...

iT1

Event Coordinator

Tempe, AZ · On-site

Manage all aspects of event execution, including venue coordination, exhibitor registrations ... Record all event costs for accuracy * Assist in annual budget planning to forecast following year ...

The Salvation Army

Event Manager

Phoenix, AZ

$65K/yr

Proven experience in social media management & graphic design software (i.e. Adobe Suite, Canva ... Work with the Divisional Public Relations Director to assist in writing event speaking points and ...

iT1

Event Coordinator

Tempe, AZ · On-site +1

Manage all aspects of event execution, including venue coordination, exhibitor registrations ... Record all event costs for accuracy * Assist in annual budget planning to forecast following year ...

Salvation Army

Event Manager

Phoenix, AZ · On-site

Proven experience in social media management & graphic design software (i.e. Adobe Suite, Canva ... Work with the Divisional Public Relations Director to assist in writing event speaking points and ...

PrePass

Marketing Coordinator - Events

Phoenix, AZ · On-site

... * Assist with special projects and other marketing initiatives as assigned. Requirements Qualifications Required * Bachelor's degree in Marketing, Communications, Event Management, Business, or a ...

PrePass

Marketing Coordinator - Events

Phoenix, AZ · On-site

... * Assist with special projects and other marketing initiatives as assigned. Requirements Qualifications Required * Bachelor's degree in Marketing, Communications, Event Management, Business, or a ...

PrePass

Marketing Coordinator - Events

Phoenix, AZ · On-site

... * Assist with special projects and other marketing initiatives as assigned. Requirements Qualifications Required * Bachelor's degree in Marketing, Communications, Event Management, Business, or a ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Arizona?

The most popular types of Event Management jobs in Arizona are:

What cities in Arizona are hiring for Assistant Event Management jobs?

Cities in Arizona with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 2% Temporary, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Event Coordinator - State Farm Stadium

ASM Global

Glendale, AZ • On-site

Full-time

Posted 9 days ago

ASM Global rating

6.7

Company rating: 6.7 out of 10

Based on 83 frontline employees who took The Breakroom Quiz

135th of 254 rated facilities management

Job description

POSITION: Event Coordinator
DEPARTMENT: Event Services
REPORTS TO: Director, Event Services
FLSA STATUS: Exempt
LEGENDS GLOBAL
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.
Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!
Summary
The Event Coordinator is responsible for coordinating all aspects of post-booking stage services for assigned events. This position will have sole responsibility to coordinate 30 - 40 varying sized events per year.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned
  • Assist as primary coordinator for Arizona Cardinals home games / events as needed
  • Meet with facility clients prior to events and assist in determining event needs; Consult with exhibit managers, promoters, convention representatives, and others concerning physical set-up needs and other requirements for assigned areas
  • Provide information and coordinate support staffing including operations, audio/visual, telecommunications, conversions, housekeeping, engineering, security, police & EMS, catering, box office. parking and guest services personnel
  • Prepare drawings, layouts, diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event.
  • Present event data sheets & reviews in weekly interdepartmental event planning meetings
  • Submit relevant floor plans and stamped drawings to the fire marshal's office for events and serve as the liaison for the client.
  • Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes
  • Oversee the computing of costs for billing of services and equipment rental charges
  • Review and approve final billing to facility users prior to release of invoice
  • Accurately inputs and updates all information pertinent to definite sales accounts into the facilities' established event management software solution.
  • Assist Sales Department in preparation of written cost estimates
  • Interpret and apply all relevant federal, state and local regulations
  • Routinely serve as Manager on Duty, serving as a facility representative
  • Oversee event staffing while serving as Manager on Duty
  • Respond to visual and audible alarms from building automation safety systems. Make immediate decisions and communicate with all users of the facility in an emergency situation
  • Coordinate staff trainings with Legends Global Sales and stadium partners.
  • Provide assistance to the EOC, Security & Guest Services departments as necessary
  • A passion for the event business!

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Knowledge Of:
  • Multipurpose public assembly facility management
  • Operations and production characteristics of event management/mega events
  • Needs of users of large public assembly facilities
  • Crowd management and control techniques
  • Customer Service practices
  • Principles of supervision
  • Facility use contracts
  • Fire and public safety regulations
  • A/V equipment and electronic systems in administering public assembly facilities
  • Terminology used in entertainment and flat show settings
  • Relevant federal, state, and local regulations
  • Must have computer skills in Microsoft office applications and word processing, spreadsheets, database, presentation, CAD and internet software

Education and/or Experience
  • Bachelor's Degree from four-year University
  • 1 to 2 years related experience and/or training.
  • Or equivalent combination of education and experience
  • Possession of, or ability to obtain a current CPR certificate

Skills and Abilities
  • Plan, service, and supervise medium-to-large-scale events with minimal supervision and to interact with all levels of staff and clients.
  • Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives
  • Communicate clearly and concisely in the English language, both orally and in writing
  • Establish and maintain effective working relationships with staff, contractors and facility users
  • Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days and extended numbers of days

Computer Skills
To perform this job successfully, the individual should have some computer skills.
WORKING CONDITIONS
Location: On-site - 1 Cardinals Dr., Glendale, AZ 85305
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

What ASM Global employees say

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About ASM Global

Sourced by ZipRecruiter

ASM Global was formed in October 2019 from the merger of AEG Facilities, the global innovator in live entertainment venues, and SMG, the gold standard in event management. ASM Global is a venue management powerhouse that spans five continents, 14 countries and more than 300 of the world's most prestigious arenas, stadiums, convention and exhibit centers, and performing arts venues. As the world's most trusted venue manager, ASM Global provides venue strategy and management, sales, marketing, event booking and programming, construction and design consulting, and pre-opening services. Among the venues in our portfolio are landmark facilities such as McCormick Place & Soldier Field in Chicago, the Los Angeles Convention Center, Tele2 Arena in Stockholm, the Mercedes-Benz Superdome in New Orleans, the Shenzhen World Exhibition and Conference Centre in Shenzhen, China and Van Andel Arena, DeVos Place & DeVos Performance Hall in Grand Rapids, Michigan. ASM Global also offers food and beverage operations through its concessions and catering companies.

Industry

Arts, entertainment, and recreation

Company size

10,000+ Employees

Headquarters location

Los Angeles, CA, US

Year founded

2019

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