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Assistant Destination Event Planning Jobs in Oregon

CFS

Admin & Event Coordinator

Wilsonville, OR

... planning, communications, and day-to-day event activities. This fast-paced position is ideal for ... Support speaker logistics by tracking biographies, headshots, and registration status. * Assist ...

New

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

Support Marketing function in tasks like apparel ordering, event planning and employee badge processes. Data Analysis - The executive assistant is often involved in data analysis, using a combination ...

Michaels Stores

Event Coorrdinator

Corvallis, OR · On-site

$19 - $21.75/hr

Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ... As the leading destination for creating and celebrating in North America, we operate over 1,300 ...

New

Michaels Stores, Inc.

Event Coorrdinator

Corvallis, OR · On-site

$19 - $21.75/hr

Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ... As the leading destination for creating and celebrating in North America, we operate over 1,300 ...

Trimble

Field Marketing Coordinator

Lake Oswego, OR · On-site +1

$52K - $69K/yr

Key Exciting Responsibilities: * Assist with the end-to-end management of various event types ... Minimum of 1-2 years of event planning experience * Experience collaborating and cultivating strong ...

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All JobsDestination Event Planning JobsAssistant Destination Event Planning JobsAssistant Destination Event Planning Jobs in Oregon

Assistant Destination Event Planning information

What are the key skills and qualifications needed to thrive as an assistant destination event planner?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an assistant destination event planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is an assistant destination event planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are the most commonly searched types of Destination Event Planning jobs in Oregon? The most popular types of Destination Event Planning jobs in Oregon are:
What are popular job titles related to Assistant Destination Event Planning jobs in Oregon? For Assistant Destination Event Planning jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Assistant Destination Event Planning jobs in Oregon look for? The top searched job categories for Assistant Destination Event Planning jobs in Oregon are:
Assistant Destination Event Planning jobs near you

Admin & Event Coordinator

CFS

Wilsonville, OR

Full-time

Posted 3 days ago

New

Job description

Admin & Event Coordinator (Conference Support)

Are you highly organized, detail-oriented, and energized by coordinating large-scale events? Our client is seeking an Admin & Event Coordinator to play a key role in supporting conference planning, communications, and day-to-day event activities.

This fast-paced position is ideal for someone who enjoys balancing administrative support, event logistics, communications, and technology while ensuring a seamless experience for conference attendees, speakers, sponsors, and exhibitors.

What You'll Do

  • Manage and maintain conference registration in Cvent, including registration paths, pricing, business rules, and session selections.
  • Test registration workflows and troubleshoot registration issues, broken links, and system errors.
  • Monitor the conference inbox and respond to attendee questions regarding registration, hotels, and event logistics.
  • Track registrations, maintain accurate attendee data, and prepare weekly registration reports.
  • Coordinate hotel rooming lists by working with hotel partners and managing updates within Cvent.
  • Support speaker logistics by tracking biographies, headshots, and registration status.
  • Assist with conference agenda and session setup within Cvent.
  • Coordinate sponsor and exhibitor registration and communications.
  • Draft and distribute conference communications using Cvent and Mailchimp.
  • Track project deadlines and follow up with internal teams, speakers, vendors, and partners.
  • Provide CRM updates, internal communications support, and general administrative assistance as needed.

What We're Looking For

  • Experience in event coordination, administrative support, communications, or a related role.
  • Experience with Cvent is preferred.
  • Familiarity with CRM systems and email marketing platforms such as Mailchimp.
  • Exceptional attention to detail and organizational skills.
  • Strong written and verbal communication abilities.
  • Ability to manage multiple priorities and meet firm deadlines.
  • Comfortable troubleshooting technical issues and learning new systems quickly.
  • Able to work independently while collaborating effectively with a team.

Why You'll Love This Opportunity

  • Be part of a collaborative and supportive team supporting an exciting annual conference.
  • Gain experience coordinating a large, high-visibility event.
  • Enjoy a role with variety, combining event coordination, communications, and administrative support.
  • Opportunity to make an immediate impact during a critical planning period.

Additional Details

  • Early start date to allow for training and knowledge transfer.
  • Workload increases during the conference registration period, particularly in December and January.
  • Candidates who thrive in fast-paced environments, enjoy problem-solving, and have excellent attention to detail will be successful in this role.

If you're ready to join a collaborative team where your administrative and event coordination skills can shine, we'd love to hear from you!

$75,000 - $80,000

Please email your resume for immediate consideration.

Tia McKeen, Senior Managing Director - Staffing

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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