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Assistant City Clerk Jobs (NOW HIRING)

City of Doraville

Deputy City Clerk-PT

Doraville, GA · On-site

$24 - $26/hr

Provides customer service to residents and staff regarding City policies and procedures. * Assist with City related events. * Performs other administrative duties as assigned by the City Clerk.

City of Gig Harbor

Executive Assistant

Gig Harbor, WA · On-site

$46.18 - $57.77/hr

The executive assistant reports directly to the city clerk and acts on their behalf in the city clerk's absence. ESSENTIAL FUNCTIONS The job duties and responsibilities represented in this do not ...

City of Valdosta, GA

Deputy City Clerk

Valdosta, GA · On-site

$53K/yr

... assistant custodian of the City Seal and official city records. • Assists with managing City ... Clerk with managing the city board, commission, and committee recruitment, appointments ...

City of Valdosta

Deputy City Clerk

Valdosta, GA · On-site

$53K/yr

... assistant custodian of the City Seal and official city records. · Assists with managing City ... Clerk with managing the city board, commission, and committee recruitment, appointments ...

CITY OF VALDOSTA

Deputy City Clerk

Valdosta, GA · On-site

$53K/yr

... the assistant custodian of the City Seal and official city records. Assists with managing City ... Assists the City Clerk with managing the city board, commission, and committee recruitment ...

City of Marquette

Clerical Aide

Marquette, MI · On-site

$13.25 - $15.50/hr

Receive and route phone calls and assist customers by providing information for the City Clerk's office. * Assist in establishing and maintaining files and records on an ongoing basis. * Assist in ...

City of Oak Leaf

Be Seen First

Administrative Assistant / City Clerk

Oak Leaf, TX · On-site

$24K - $31K/yr

We are seeking an organized and proactive Administrative Assistant to join our City Staff. When guests arrive at the office, you will greet them and determine the reason for their visit. You will ...

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How much do assistant city clerk jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant city clerk in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $23.56 per hour, depending on experience, location, and employer.

What are the main responsibilities of an assistant city clerk?

An Assistant City Clerk supports the City Clerk in managing official city records, preparing meeting agendas and minutes, and ensuring compliance with public records laws. They often assist with the administration of local elections, maintain vital documents, and provide information to the public and city officials. Their role is essential for keeping municipal operations transparent and efficient, and they may also step in for the City Clerk when necessary.

What are the key skills and qualifications needed to thrive as an assistant city clerk, and why are they important?

To thrive as an Assistant City Clerk, you need strong organizational skills, attention to detail, and a solid understanding of municipal procedures, typically supported by a background in public administration or a related field. Familiarity with records management systems, agenda software, and proficiency in office productivity tools like Microsoft Office are commonly required. Excellent communication, discretion, and customer service skills help you interact effectively with city officials and the public. These skills are crucial for ensuring accurate recordkeeping, regulatory compliance, and smooth administrative operations within city government.

How does an assistant city clerk typically collaborate with other municipal departments and the public?

An Assistant City Clerk regularly interacts with various municipal departments to ensure records are accurately maintained and council actions are properly documented. They often serve as a liaison between the city council, city staff, and the public—answering inquiries, processing public records requests, and assisting with meeting logistics. This role requires clear communication and attention to detail, as Assistant City Clerks must coordinate information across departments and facilitate public access to city records while maintaining confidentiality where necessary.
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Assistant City Clerk jobs near you
Infographic showing various Assistant City Clerk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,748 per year, or $22 per hour.

city clerk administrative assistant (29907)

CITY OF HARVEY

Harvey, IL • On-site

$20 - $22/hr

Full-time

Re-posted 3 days ago

Job description

The Administrative Assistant for the City Clerk's Office provides essential clerical, administrative, and customer service support to ensure the efficient operation of the Clerk's Office. This position assists the City Clerk and Deputy City Clerk with records management, public inquiries, meeting preparation, and compliance with applicable laws, including the Illinois Freedom of Information Act (FOIA) and Open Meetings Act (OMA

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Provide direct administrative support to the City Clerk and Deputy City Clerk.
  • Answer phones, respond to emails, and assist residents, staff, and officials with inquiries.
  • Prepare correspondence, reports, and general office documents.
  • Maintain office supplies and coordinate general office operations.
  • Assist in maintaining official municipal records, files, and archives.
  • Organize, scan, and file documents in accordance with records retention requirements.
  • Support records retrieval requests from internal departments and the public.
  • Assist the Deputy Clerk with processing Freedom of Information Act (FOIA) requests.
  • Track requests, gather responsive records, and prepare documents for review and redaction.
  • Assist in maintaining FOIA logs and ensure statutory deadlines are tracked.
  • Assist in posting City Council agendas, packets, and supporting materials.
  • Help coordinate meetings, including distribution of notices and posting requirements under OMA.
  • Attend 2 City Council Meetings a month to assist with documentation.
  • Assist and attend City events when directed by the City Clerk or Deputy City Clerk.
  • Assist the public with applications, permits, and general Clerk's Office services.
  • Assist with election-related duties including voter services, candidate filings, and coordination with election authorities.
  • Notarize City and citizen documents as required.
  • Perform additional duties as assigned by the City Clerk or Deputy City Clerk.
OTHER JOB FUNCTIONS
  • Ability to communicate with, and respond to questions from elected officials, managers and employees.
  • Ability to work collaboratively in a team environment.
  • Performs related work as required and directed by the City Clerk, Deputy and City Clerk
MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE
  • High school diploma or equivalent required.
  • Associate's degree or coursework in public administration, business administration, or related field preferred.
  • 1-3 years of administrative or clerical experience, preferably in a municipal or government setting.
MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES
  • Must be detail oriented, have excellent follow though, time management, and organizational skills.
  • Strong interpersonal skill, both verbal and written.
  • Knowledge of general office practices and procedures.
  • Demonstrates good customer relations.
  • Ability to accurately record and maintain records.
  • Ability to exercise discretion in working with highly sensitive and confidential information.
  • Ability to learn to effectively operate any City software.
  • Ability to adapt to changing work situations and assignments.
  • Ability to respond to inquiries and deadlines in a timely, accurate and courteous manner.
  • Proficiency in the use of Microsoft Office, including Outlook, Word and Excel, data base programs, and internet.

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