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Assistant Association Manager Jobs in California

Associa

Community Manager, III

Rohnert Park, CA · On-site

$85K - $95K/yr

EB Community Managers, Inc. is currently looking for a Community Association Manager III (CAM III) ... Maintain unit and contract files relating to the operations of the Association. * Assist Board of ...

Associa

Assistant Community Manager

Carlsbad, CA · On-site

$20 - $25/hr

Essential Duties and Responsibilities: • Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary. • Assist in ...

Associa

Community Manager

Walnut Creek, CA · On-site

$75K - $85K/yr

As a Community Association Manager, you will work closely with our clients and vendors, and partner ... for example assistant community managers, vendors, peers, clients. • Must be able to work ...

Associa

Community Manager

Walnut Creek, CA · On-site

$80K - $85K/yr

As a Community Association Manager, you will work closely with our clients and vendors, and partner ... for example assistant community managers, vendors, peers, clients. • Must be able to work ...

Associa

Community Manager

Signal Hill, CA · On-site

$70K - $84K/yr

Job Summary A Community Manager I is responsible for providing the overall supervision of a ... Maintain unit and contract files relating to the operations of the Association. * Assist Board of ...

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Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in California? For Assistant Association Manager jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant Association Manager jobs in California look for? The top searched job categories for Assistant Association Manager jobs in California are:
What cities in California are hiring for Assistant Association Manager jobs? Cities in California with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you

Community Manager, III

Associa

Rohnert Park, CA • On-site

$85K - $95K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 2 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

105th of 251 rated facilities management

Job description

EB Community Managers, Inc. is currently looking for a Community Association Manager III (CAM III) to join our team in Rohnert Park, CA. As a Community Association Manager, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.
What do we offer?
EBC/Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How will you make an impact?
The Community Association Manager III (CAM III) helps the company grow by:
  • Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
  • Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
  • Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
  • Ensure EBC/Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
  • Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
  • Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
  • Monitor corporate and client delinquency rates and collections process for account portfolio.
  • Attend Board meetings per the management agreement and community events as needed.
  • Prepare Board packages according to established time frames.
  • Ensure Board of Directors is aware of legal actions involving the Association.
  • Maintain unit and contract files relating to the operations of the Association.
  • Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.
  • Responsible for maintenance of Yardi data base, including updating resident information.
  • Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
  • Responsible for oversight of EBC/Associa staff as contract provides.
  • Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
  • Oversee the AP process in accordance with EB/Associa home office processes and procedures.
  • While the list above is an extensive list of job responsibilities, it is expected that the individual in this position is hands on and flexible in performing, assisting, and/or supervising any necessary task that is requested by our client and/or EBC/Associa.
  • Other duties as assigned.

Compensation: $85,000 - $95,000/annually; direct experience highly considered.
Location: 6600 Hunter Drive, Rohnert Park, CA 94928
Employment Type: Full-tiime, exempt
  • Proficiency in Microsoft Office (word, excel, outlook).
  • Experience in Community Management, customer service, hospitality or other related industry.
  • Proficiency in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
  • Proficient in Customer Service and conflict resolution.
  • Able to work effectively with others in person and in group setting.
  • Able to prioritize, manage time, and meet deadlines.
  • Able to communicate effectively and professionally on phone, email, and in-person.
  • CCAM and or CMCA certification preferred.

What Associa employees say

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Benefits

Hours and flexibility

Workplace

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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