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Assistant Administrator Jobs in Springfield, MA (NOW HIRING)

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Dennis Group

Contracts Administrator I

Springfield, MA · On-site

The Contracts Administrator is responsible for supporting the full contract lifecycle, from review ... Support pre-qualification of new vendors by ensuring contract and insurance compliance. * Assist ...

American Medical Associates

Administrator

Simsbury, CT

$125K - $135K/yr

Administrator needed in Simsbury, CT!!! **SALARY RANGE -$125K to $135K per year (Depending on ... Maintain written s and performance evaluations for each staff position. * Assist department ...

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All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Springfield, MA

Assistant Administrator information

See Springfield, MA salary details

$25.9K

$68K

$136K

How much do assistant administrator jobs pay per year?

As of Aug 9, 2026, the average yearly pay for assistant administrator in Springfield, MA is $67,976.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,800.00 and $80,200.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.
More about Assistant Administrator jobs
What are the most commonly searched types of Administrator jobs in Springfield, MA? The most popular types of Administrator jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Assistant Administrator jobs? Cities near Springfield, MA with the most Assistant Administrator job openings:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $67,976 per year, or $32.7 per hour.

Planon Administrator

Cushman & Wakefield

Hartford, CT

$115K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 9 days ago

Cushman & Wakefield rating

7.4

Company rating: 7.4 out of 10

Based on 158 frontline employees who took The Breakroom Quiz

110th of 202 rated real estate companies

Job description

Job Title

Planon Administrator

Job Description Summary

We are seeking an experienced Planon System Administrator to manage, configure, and support our client's Planon Integrated Workplace Management System (IWMS). This role is responsible for ensuring the stability, performance, and continuous improvement of the Planon platform in support of Project & Space Management operations.

Job Description

Key Responsibilities:

System Administration & Configuration

  • Administer and maintain the Planon IWMS platform, including modules for Project Management & Space & Workplace Management

  • Configure workflows, business rules, forms, dashboards, and reports to meet business requirements

  • Manage user roles, permissions, and security settings

  • Perform any configuration changes in coordination with client and vendors

  • CMMS specialists must be able to communicate with many different types of workers, managers, and procurement staff to schedule workers, order the correct parts, and work within budgets to carry out a maintenance or repair work plan

Support & Operations

  • Serve as the primary point of contact for Planon-related issues and requests for client and it's real estate service providers.

  • Provide tier 2/3 support and troubleshoot system errors, integrations, and performance issues

  • Monitor system health, data integrity, and scheduled jobs

  • Coordinate with Planon support and implementation partners as needed

Data & Integrations

  • Manage master data (locations, space, projects)

  • Support integrations between Planon and other enterprise systems (ERP, HR, Procurement, Business Intelligence, FM, etc.)

  • Perform data imports, exports, and validations

Continuous Improvement

  • Gather requirements from Project Management and Workplace teams

  • Translate business needs into system enhancements and configurations

  • Document system configurations, processes, and standard operating procedures

Testing & Implementation Support

  • Develop and execute test scenarios, test scripts, and UAT plans for Planon enhancements and releases

  • Coordinate and support User Acceptance Testing with business stakeholders

  • Validate configurations and data against documented requirements

  • Support post-implementation stabilization

Training & Governance

  • Train end users, super users, and administrators

  • Promote best practices for system usage and partner with client on data governance strategies

  • Support audit, compliance, and reporting requirements

  • Assist with training materials and end-user documentation

  • Facilitate workshops, demos, and requirement review sessions

  • Support change management efforts, including user communications and adoption strategies

Required Qualifications

  • Bachelor's degree in Information Systems, Facilities Management, or related field (or equivalent experience)

  • 2-5+ years of experience administering or supporting Planon IWMS or other competing corporate real estate solutions

  • Strong understanding of facilities management and/or real estate business processes

  • Experience with system configuration, workflows, and reporting

  • Ability to troubleshoot complex system and data issues

  • Strong communication and stakeholder management skills

Preferred Qualifications

  • Planon certification(s)

  • Experience with SQL, APIs, or integration platforms

  • Experience supporting large, multi-site organizations

  • Familiarity with ITIL or service management processes

OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 97,750.00 - $115,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or emailAccommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"

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