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Administrator Coordinator Jobs in Springfield, MA

Sterling Engineering

Program Administrator

Manchester, CT · On-site

$60K - $750K/yr

The Program Administrator will work closely with Program Managers, supporting multiple projects and coordinating with various departments and customers. The ideal candidate is organized, adaptable ...

Dennis Group

Contracts Administrator I

Springfield, MA

$75K - $95K/yr

The ideal candidate is detail-oriented, organized, and comfortable coordinating with internal teams, vendors, and insurance providers. The Contracts Administrator will be a member of a small, team ...

UMass Amherst

Department Administrator

Amherst, MA · On-site

Title: Department Administrator Executive Area: Academic Affairs College/School/MBU: College of ... coordinated, effective and efficient curriculum offerings that are student-centered and in line ...

NFP Corp

Senior Plan Administrator

Windsor, CT · On-site

Support plan conversions and takeovers, including coordination with prior TPAs, investment advisors ... Review and validate work completed by other plan administrators and support staff to ensure ...

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All JobsAdministrator JobsAdministrator Coordinator JobsAdministrator Coordinator Jobs in Springfield, MA

Administrator Coordinator information

See Springfield, MA salary details

$13

$23

$33

How much do administrator coordinator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for administrator coordinator in Springfield, MA is $23.18, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $26.35 per hour, depending on experience, location, and employer.

What is an administrator coordinator?

Administrator Coordinators are professionals who manage and organize administrative tasks within an organization. They are responsible for supporting day-to-day operations, coordinating schedules, handling correspondence, maintaining records, and assisting with project management. Their role often serves as a bridge between different departments to ensure smooth communication and workflow. Strong organizational and communication skills are essential for success in this role.

How does an administrator coordinator typically manage competing priorities and ensure smooth workflow within a team?

An Administrator Coordinator often faces the challenge of balancing multiple tasks and deadlines across different departments. To manage this effectively, they prioritize assignments based on urgency, maintain clear communication with team members, and utilize organizational tools such as shared calendars and project management software. Regular check-ins and status updates help identify potential bottlenecks and allow for proactive problem-solving. This role also involves collaborating closely with other coordinators and department leads to align goals and resources, ensuring a smooth and efficient workflow.

What are the key skills and qualifications needed to thrive as an administrator coordinator, and why are they important?

To thrive as an Administrator Coordinator, you need strong organizational skills, attention to detail, and proficiency in office management, often supported by an associate's or bachelor's degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and multitasking skills help an individual stand out in this role. These competencies ensure efficient daily operations, smooth coordination between teams, and timely execution of administrative tasks.

What is the difference between Administrator Coordinator vs Office Manager?

AspectAdministrator CoordinatorOffice Manager
Primary RoleSupports administrative tasks, coordinates schedules, manages documentationOversees office operations, manages staff, handles administrative and operational functions
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; some roles may require management or administrative certifications
Work EnvironmentTypically in office settings, supporting teams or departmentsInvolves supervising office staff and managing daily operations
Common UsageUsed across various industries for supporting administrative functionsCommonly used in organizations to describe a role with broader operational responsibilities

The main difference between an Administrator Coordinator and an Office Manager lies in scope. The Administrator Coordinator primarily supports administrative tasks and assists teams, while the Office Manager oversees overall office operations and staff management. Both roles require similar credentials, but the Office Manager's responsibilities are broader, often including supervision and operational decision-making.

What are the most commonly searched types of Administrator jobs in Springfield, MA?

The most popular types of Administrator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Administrator Coordinator jobs?

Cities near Springfield, MA with the most Administrator Coordinator job openings:

Administrator Coordinator jobs near you
Infographic showing various Administrator Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $48,219 per year, or $23.2 per hour.

Assistant District Administrator (Program Coordinator III)

Massachusetts Department of Transportation

Northampton, MA • On-site

Full-time

Posted 26 days ago

Massachusetts Department Of Transportation rating

8.8

Company rating: 8.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

146th of 851 rated public administrative organizations

Job description

Position Summary
The position provides senior administrative leadership and oversight of district-wide personnel matters, labor relations, payroll, fiscal (accounts payable), training, and other administrative operations. The role serves as a key advisor to the District Administrator.
Duties and Responsibilities
  • Assist the District Highway Director, District Administrator, and Senior Staff with management and oversight of all human resources, labor relations, fiscal, and administrative functions within the District. This includes but isn't limited to: payroll, fiscal, overtime, differentials, leave, mileage, reimbursements, workers' compensation, training, and time reporting.
  • May make recommendations to senior leadership and/or attend meetings on behalf of the District Administrator in their absence.
  • Supervise, coordinate, and evaluate administrative and fiscal staff; approve time and attendance and conduct performance evaluations.
  • Manage MassDOT benefit information and serve as the primary point of contact for employee benefit inquiries.
  • Provide guidance to managers and employees on HR policies, collective bargaining agreements, ADA matters, labor relations, disciplinary actions, grievances, and investigations.
  • Coordinate interviews, review and prepare recommendation packages, submit requisitions.
  • Tracks and processes Form 30s (job description forms) and related documentation.
  • Assists with new hire orientations, exit interviews, retirements, terminations, and offboarding activities.
  • Coordinate with MassDOT Headquarters on payroll, benefits, HR, and labor relations matters.
  • Assist with District intern and co-op programs, including recruitment, onboarding, training coordination, and program administration.
  • Design, implement, and monitor administrative processes and District-wide initiatives to improve efficiency and ensure compliance with policies and procedures.
  • Maintain staffing, vacancy, and position tracking records.
  • Assist with special projects, attend meetings and conferences, prepare reports, maintain records, and perform related duties as required.

Preferred Qualifications
  • Knowledge of and experience in Benefits administration.
  • Strong Accounts Payable or Budget Oversight experience.
  • Knowledge of Payroll processing/auditing.
  • Collective bargaining experience.

NOTE: This is a Confidential position.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers .
MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Qualifications:
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
  • For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
  • For general questions regarding MassDOT, call the Human Resources Service Center at 857 - 368 - 4722.
  • For a disability - related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857 - 274 - 1935.

Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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