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Assistant Administrator Jobs in Springfield, MA (NOW HIRING)

Springfield JCC

Payroll Administrator

Springfield, MA · On-site

$30 - $35/hr

We are currently seeking a part time Payroll Administrator to assist with our payroll processing and Human Resources administrative tasks. This position would require 20 hours per week in office. It ...

Springfield JCC

Payroll Administrator

Springfield, MA

$30 - $35/hr

We are currently seeking a part time Payroll Administrator to assist with our payroll processing and Human Resources administrative tasks. This position would require 20 hours per week in office. It ...

Dennis Group

Contracts Administrator I

Springfield, MA · On-site

$75K - $95K/yr

The Contracts Administrator will be a member of a small, team-oriented legal department ... Support pre-qualification of new vendors by ensuring contract and insurance compliance. Assist with ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Cushman & Wakefield

Planon Administrator

Hartford, CT

$115K/yr

Job Title Planon Administrator Summary We are seeking an experienced Planon System Administrator to ... Support audit, compliance, and reporting requirements * Assist with training materials and end-user ...

Dennis Group

Contracts Administrator I

Springfield, MA · On-site

The Contracts Administrator is responsible for supporting the full contract lifecycle, from review ... Support pre-qualification of new vendors by ensuring contract and insurance compliance. * Assist ...

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All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Springfield, MA

Assistant Administrator information

See Springfield, MA salary details

$25.9K

$68K

$136K

How much do assistant administrator jobs pay per year?

As of Aug 5, 2026, the average yearly pay for assistant administrator in Springfield, MA is $67,976.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,800.00 and $80,200.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.
More about Assistant Administrator jobs
What are the most commonly searched types of Administrator jobs in Springfield, MA? The most popular types of Administrator jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Assistant Administrator jobs? Cities near Springfield, MA with the most Assistant Administrator job openings:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $67,976 per year, or $32.7 per hour.

Assistant District Administrator (Program Coordinator III)

Massachusetts Department of Transportation

Northampton, MA • On-site

Full-time

Posted 5 days ago

Massachusetts Department Of Transportation rating

8.8

Company rating: 8.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

144th of 841 rated public administrative organizations

Job description

Position Summary
The position provides senior administrative leadership and oversight of district-wide personnel matters, labor relations, payroll, fiscal (accounts payable), training, and other administrative operations. The role serves as a key advisor to the District Administrator.
Duties and Responsibilities
  • Assist the District Highway Director, District Administrator, and Senior Staff with management and oversight of all human resources, labor relations, fiscal, and administrative functions within the District. This includes but isn't limited to: payroll, fiscal, overtime, differentials, leave, mileage, reimbursements, workers' compensation, training, and time reporting.
  • May make recommendations to senior leadership and/or attend meetings on behalf of the District Administrator in their absence.
  • Supervise, coordinate, and evaluate administrative and fiscal staff; approve time and attendance and conduct performance evaluations.
  • Manage MassDOT benefit information and serve as the primary point of contact for employee benefit inquiries.
  • Provide guidance to managers and employees on HR policies, collective bargaining agreements, ADA matters, labor relations, disciplinary actions, grievances, and investigations.
  • Coordinate interviews, review and prepare recommendation packages, submit requisitions.
  • Tracks and processes Form 30s (job description forms) and related documentation.
  • Assists with new hire orientations, exit interviews, retirements, terminations, and offboarding activities.
  • Coordinate with MassDOT Headquarters on payroll, benefits, HR, and labor relations matters.
  • Assist with District intern and co-op programs, including recruitment, onboarding, training coordination, and program administration.
  • Design, implement, and monitor administrative processes and District-wide initiatives to improve efficiency and ensure compliance with policies and procedures.
  • Maintain staffing, vacancy, and position tracking records.
  • Assist with special projects, attend meetings and conferences, prepare reports, maintain records, and perform related duties as required.

Preferred Qualifications
  • Knowledge of and experience in Benefits administration.
  • Strong Accounts Payable or Budget Oversight experience.
  • Knowledge of Payroll processing/auditing.
  • Collective bargaining experience.

NOTE: This is a Confidential position.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers .
MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Qualifications:
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
  • For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
  • For general questions regarding MassDOT, call the Human Resources Service Center at 857 - 368 - 4722.
  • For a disability - related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857 - 274 - 1935.

Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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