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Assistant Administrator Jobs in Appleton, WI (NOW HIRING)

M. J. Electric, LLC

Project Administrator

Hobart, WI · On-site

The Project Administrator is responsible for providing financial and project administrative support ... What You'll Do - Assist with assessing and reporting on the financial health of specific projects ...

ESOP Partners

ESOP Administrator

Appleton, WI · On-site

ESOP Administrator DEPARTMENT: ESOP Services REPORTS TO: Director of ESOP Services About ESOP ... Work with and assist with testing ESOP Partners' proprietary and vendor partner software to ...

ESOP Partners

ESOP Administrator

Appleton, WI · Remote

ESOP Administrator DEPARTMENT: ESOP Services REPORTS TO: Director of ESOP Services About ESOP ... Work with and assist with testing ESOP Partners' proprietary and vendor partner software to ...

ESOP Partners

ESOP Administrator

Appleton, WI · Remote

ESOP Administrator DEPARTMENT: ESOP Services REPORTS TO: Director of ESOP Services About ESOP ... Work with and assist with testing ESOP Partners' proprietary and vendor partner software to ...

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All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Appleton, WI

Assistant Administrator information

See Appleton, WI salary details

$24.7K

$64.9K

$129.9K

How much do assistant administrator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for assistant administrator in Appleton, WI is $64,919.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,800.00 and $76,600.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Appleton, WI?

The most popular types of Administrator jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Assistant Administrator jobs?

Cities near Appleton, WI with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Appleton, WI as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,919 per year, or $31.2 per hour.

ESOP Retirement Plan Administrator - Assistant

ESOP Partners

Appleton, WI • On-site

Full-time

Posted 27 days ago

Key responsibilities

  • Perform census data reconciliation and determine employee plan eligibility.

  • Prepare and process required reporting, including 1099-R and 945 forms, and document distributions.

  • Support client service by preparing control lists, tracking forms, and following up on payment files.

Job description

Assistant ESOP Administrator  


DEPARTMENT:      ESOP Services

SUPERVISOR:       Client Services Manager

ESOP Partners, Inc. is a third-party administration and consulting firm dedicated to providing a liquid business transition solution for owners of closely held businesses through the establishment, maintenance, and sustainability of Employee Stock Ownership Plans (ESOPs). Our mission is to maximize the financial and cultural benefits of employee ownership by helping ESOP companies build strong, informed, and engaged employee ownership cultures.


We aspire to be nationally recognized as the leading ESOP firm in the country. We pursue this vision through our Core Values:


  • Seek to Understand – We identify the underlying reasons behind questions and actions and take ownership of continuous learning and improvement.
  • Manage Expectations – We proactively communicate clear, specific, and achievable objectives to create alignment and accountability.
  • Collaborate – We work together through constructive discussion and teamwork to achieve win-win outcomes.
  • Get Things Done – We prioritize, organize, and execute efficiently to deliver accurate and timely results.
  • Practice Professional Skepticism – We apply a questioning mindset to objectively analyze information for quality and accuracy.
  • Exhibit Mental Strength – We manage challenges with professionalism, resilience, and a solutions-oriented attitude.


POSITION SUMMARY                                        

The Assistant ESOP Administrator supports client service and internal teams by performing key plan administration functions, including census reconciliation, eligibility determination, basic trust accounting, required reporting (1099-R and 945), recordkeeping distributions, and preparation of client mailings.


This role is responsible for delivering accurate, timely, and compliant work that meets established quality standards in a deadline-driven environment. Success requires strong attention to detail, accountability, effective prioritization, and a commitment to ongoing ESOP education and professional development to enhance expertise and client service.


POSITION DETAILS

Location: In-office position based in Appleton, Wisconsin

Position Type: Full-time | Exempt

Work Schedule: This role has a seasonal workload and requires the ability to work more than 45 hours per week during the peak period of January through May annually.

Experience Level: Entry Level


KEY ACCOUNTABILITIES 

Essential duties include, but are not limited to:

  • Responsible for individual production results as well as contribution to busy season goals for the ESOP administration team. 
  • Census data reconciliation.
  • Determines which employees have met plan eligibility provisions determined by the plan document.
  • Reports basic trust activities occurring within ESOP or accrued for the reporting period.
  • Responsible for preparing control list and other documents relating to the mailing of statements.
  • Responsible for documenting distributions, tracking forms received, and entering them into our proprietary software.
  • Responsible for following up on payment files.
  • Responsible for preparing the 1099Rs and 945 for ESOP clients.
  • May attend ESOP industry conferences, events, seminars, etc. to increase ESOP knowledge and skills.
  • Consistently perform all duties in alignment with ESOP Partners’ Core Values


QUALIFICATIONS

Knowledge and Skills:

  • Demonstrates a strong desire to learn and develop ESOP knowledge by taking ownership of professional growth, applying feedback, and continuously improving.
  • Communicates proactively, clearly, and consistently with team members, administrators, and leadership to keep stakeholders informed of project status, deadlines, next steps, and potential obstacles.
  • Builds effective working relationships by adapting communication style to different audiences, remaining open to diverse perspectives, and collaborating respectfully with others.
  • Communicates professionally and respectfully in both verbal and written interactions with internal and external stakeholders.
  • Effectively utilizes Standard Operating Procedures (SOPs) and established processes to complete work accurately and consistently.
  • Manages multiple priorities by organizing work effectively, meeting deadlines, and adjusting priorities as business needs change.
  • Demonstrates strong proficiency in Microsoft Office applications, with an emphasis on Microsoft Excel.
  • Maintains a high level of organization and attention to detail to produce accurate, high-quality work.

Education and Experience:

  • Bachelor’s degree in Math, Finance, Accounting, Economics, or a related field.
  • Will consider an applicant with an Associate degree along with demonstration of strong analytical skills and excellent Excel skills and/or relevant prior experience.
  • Experience with benefits administration or retirement plans is preferred.


PHYSICAL AND COGNITIVE REQUIREMENTS

  • Ability to sit for extended periods and work at a computer
  • Ability to analyze complex information and exercise sound judgment
  • Ability to maintain focus and accuracy in a deadline-driven environment


PERFORMANCEW EXPECTATIONS

Performance in this role will be evaluated based on:

  • Accuracy, quality and timeliness of work product
  • Accountability and ownership of production hours
  • Adherence to ESOP Partners’ Core Values
  • Effectiveness of professional communication