ZipRecruiter

Log In

1

Assistant Administrator Jobs in Madison, WI (NOW HIRING)

Oak Park Place

Assistant Administrator

Madison, WI · On-site

The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and ...

Nursing Home Jobs

Administrator

Madison, WI

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Nursing Home Jobs

Administrator

Madison, WI

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Greater Madison Area

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Greater Madison Area

Director of Nursing

Madison, WI · On-site

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility * Oversee the employee health program in cooperation with the Medical Director ...

Nursing Home Jobs

Director of Nursing

Madison, WI

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility. * Oversee the employee health program in cooperation with the Medical Director ...

Nursing Home Jobs

Director of Nursing

Madison, WI · On-site

In the absence of the Administrator and Assistant Administrator (if applicable), assume responsibility of the facility. * Oversee the employee health program in cooperation with the Medical Director ...

Robert Half

Database Administrator

Middleton, WI · On-site

$54 - $62/hr

... overall database performance. * Assist with database-related upgrades, enhancements, and ... Database Administrator in enterprise or mid-sized production environments. * Strong hands-on ...

Alter Trading Corp

Scale Administrator

Madison, WI · On-site

$18.25 - $25/hr

Job Scope Under the direction of the Yard Administrator, performs administrative responsibilities ... assistant. Qualified candidate must have at least intermediate level skills in Word and Excel.

Integrity Marketing Group

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... Assist agents with administrative tasks, including document preparation, scanning, copying, filing, and mailing • Help coordinate appointments, meetings, and office resources • Maintain office ...

Integritymarketing

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

Position Summary We are seeking a reliable, professional, and customer-focused Office Administrator ... Assist agents with administrative tasks, including document preparation, scanning, copying, filing ...

next page

Showing results 1-20

All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Madison, WI

Assistant Administrator information

See Madison, WI salary details

$26.2K

$68.7K

$137.5K

How much do assistant administrator jobs pay per year?

As of Aug 24, 2026, the average yearly pay for assistant administrator in Madison, WI is $68,735.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,300.00 and $81,100.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Madison, WI?

The most popular types of Administrator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Administrator jobs?

Cities near Madison, WI with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $68,735 per year, or $33 per hour.

Assistant Administrator

OAK PARK NURSING AND REHAB

Madison, WI • On-site

Full-time

Re-posted 19 days ago

Job description

Description
Welcome to Oak Park Place, where your talents are celebrated, your growth is nurtured, and your work truly matters. We employ passionate individuals that are looking to help us write the next best chapter of our residents' lives!
The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and local standards, guidelines and regulations that govern our facility. You will also get experience in working in all community departments.
Responsibilities of the Assistant Administrator:
  • Demonstrate a passion for working with seniors
  • Demonstrate effective communication skills
  • Maintain attention to detail in care and services
  • Maintain positive communication with residents, family members and staff
  • Help implement and follow all Oak Park Place policies
  • Demonstrate good judgment, problem-solving, and decision-making skills
  • Help manage conflicts and resolve complex problems
  • Help with staffing and HR for the buildings
  • Work well independently and in a team environment

Requirements
Assistant Administrator Qualifications:
  • Bachelors in Healthcare Administration or similar field required

#OPP

Apply