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Assistant Admin Jobs in Baton Rouge, LA (NOW HIRING)

The Shaw Group, LLC

Materials Admin

Walker, LA · On-site

Prepare reports showing receiving progress, inventory status, and outstanding material. * Assist with tracking material movements between receiving, storage, fabrication, and shipping. * Maintain ...

RKM Primary Care

Certified Medical Assistant

Port Allen, LA · On-site

$13.20 - $18.27/hr

Admin duties as directed - process phone messages/scanning. * Assist with team coverage through the organization as needed/requested. Qualifications/Skills: * Current Medical Assistant Certification ...

EPIC PIPING, LLC

Sr. Systems Administrator

Baton Rouge, LA · On-site

$75K - $101K/yr

United Weld Holdings has an exciting opportunity for an experienced Sr. Systems Administrator to ... * Assist with budgeting, vendor coordination, hardware procurement, and asset management.

EPIC PIPING, LLC

Sr. Systems Administrator

Baton Rouge, LA · On-site

$75K - $101K/yr

United Weld Holdings has an exciting opportunity for an experienced Sr. Systems Administrator to ... * Assist with budgeting, vendor coordination, hardware procurement, and asset management.

EPIC PIPING, LLC

Sr. Systems Administrator

Baton Rouge, LA

$82K - $111K/yr

United Weld Holdings has an exciting opportunity for an experienced Sr. Systems Administrator to ... issues.   * Assist with budgeting, vendor coordination, hardware procurement, and asset ...

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Assistant Admin information

See Baton Rouge, LA salary details

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How much do assistant admin jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for assistant admin in Baton Rouge, LA is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $16.63 and $22.40 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in Baton Rouge, LA?

The most popular types of Admin jobs in Baton Rouge, LA are:

What cities near Baton Rouge, LA are hiring for Assistant Admin jobs?

Cities near Baton Rouge, LA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Baton Rouge, LA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,296 per year, or $18.4 per hour.

Materials Admin

The Shaw Group, LLC

Walker, LA • On-site

Full-time

Retirement, PTO

Posted 16 days ago

Job description

  • Benefits-eligible within first 30 of employment
  • Paid Time Off after 90 days of employment
  • Paid holidays
  • 401k with company match- eligible within first 30 days of employment
  • Day and Night Shift available- 10%-night shift differential

** This position does not pay per diem. **


Position Summary

The Material Handling Receiving Clerk is responsible for the administrative and computer-related functions that support the receiving, tracking, and movement of materials. This position ensures all incoming material is accurately documented, entered into inventory systems, and processed in accordance with company procedures. The Receiving Clerk works closely with Receiving, Quality Control, Purchasing, Warehouse, and Project Management to maintain accurate inventory records and ensure timely material availability.

Essential Duties and Responsibilities

  • Receive and process packing lists, bills of lading, and shipping documentation.
  • Enter received materials into the ERP/inventory management system.
  • Verify received quantities against purchase orders and packing lists.
  • Create and maintain Material Receiving Reports (MRRs).
  • Generate and maintain Over, Short, and Damaged (OS&D) reports.
  • Scan, upload, and organize receiving documentation into electronic filing systems.
  • Maintain accurate inventory and material status records.
  • Coordinate with Quality Control for inspection documentation and material release.
  • Communicate with vendors regarding shipping discrepancies or missing documentation.
  • Create and maintain purchase orders for customer-furnished material when required.
  • Monitor incoming shipments and prioritize receiving based on project schedules.
  • Prepare reports showing receiving progress, inventory status, and outstanding material.
  • Assist with tracking material movements between receiving, storage, fabrication, and shipping.
  • Maintain organized electronic and physical filing systems.
  • Support cycle counts and inventory audits.
  • Answer emails and phone calls related to material receipts and documentation.
  • Assist other departments with material tracking and documentation requests.
  • Perform other administrative duties as assigned.

Required Qualifications

  • High school diploma or GED required.
  • Previous experience in material control, warehouse administration, receiving, or inventory preferred.
  • Proficient in Microsoft Office, especially Excel and Outlook.
  • Experience using ERP or inventory management systems (E1, SAP, Oracle, etc.) preferred.
  • Strong data entry skills with a high level of accuracy.
  • Excellent organizational and time management skills.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Basic understanding of shipping and receiving documentation.

Knowledge, Skills, and Abilities

  • Attention to detail and accuracy.
  • Ability to analyze receiving discrepancies.
  • Strong problem-solving skills.
  • Ability to work independently and within a team.
  • Knowledge of inventory control practices.
  • Ability to maintain confidentiality of company information.
  • Proficient with scanners, printers, and other office equipment.
  • Comfortable working with multiple computer systems simultaneously.

Physical Requirements

  • Primarily office-based work with occasional visits to the warehouse or receiving yard.
  • Ability to sit for extended periods while using a computer.
  • Ability to lift up to 25 pounds occasionally.
  • Ability to walk through warehouse and receiving areas as needed.

Preferred Experience

  • Experience in industrial construction, fabrication, manufacturing, or pipe fabrication.
  • Knowledge of piping materials, fittings, valves, and structural components.
  • Experience managing OS&D documentation.
  • Experience with material traceability and quality documentation.

Performance Expectations

  • Maintain accurate inventory and receiving records.
  • Process receiving transactions in a timely manner.
  • Minimize documentation errors.
  • Maintain organized electronic records for audits.
  • Communicate effectively with internal departments and vendors.
  • Support project schedules through efficient material documentation and tracking.

This role is essential to ensuring that materials are accurately received, documented, and available to support production and project execution.



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