Arts Program Coordinator Jobs in Indiana (NOW HIRING)

Compensation: $35/hours for administrative duties; $70/hours for ReadUP session coverage (as needed) 

Assignment Length: August - May; approx. 10-15 hours/week 

Primary Contact: Manager of ReadUP 

Summary & Contractor Scope Services

ReadUP is a tutoring program that helps third grade students improve their reading and writing skills. Tutors are volunteers who dedicate one hour of their time per week to read one-on-one with two students for thirty minutes each. ReadUP sessions take place three days a week at various schools throughout Central Indiana.

The ReadUP Coordinator is a contracted position responsible for supporting the successful implementation, daily operations, and continuous improvement of the ReadUP literacy program. This contractor ensures that students, schools, volunteers, and community partners experience a well-organized, high-quality reading program that advances literacy growth and fosters a positive learning environment. 

Essential Duties & Responsibilities

Program Implementation

• Oversee the daily program operations at Tzouanakis Intermediate School in Greencastle, IN (mileage stipend provided); Coordinate/match ReadUP volunteers with students who are to receive tutoring and supervise ReadUP sessions.
• Trace weekly program progress and operational needs to ensure smooth and consistent execution. 
• Plan and conduct mid-year/holiday and end-of-year celebrations for tutors and students (materials provided by UWCI).
• Attend and help coordinate additional program-related events outside of regular program time, as able and as approved by UWCI staff.

Volunteer Support & Engagement

• Serve as the primary point of contact for volunteers, providing orientation, clear instructions, and ongoing support.
• Communicate regularly with volunteers (via email and phone) to confirm schedules, share program updates, and strengthen engagement. 
• Monitor volunteer-student interactions and provide guidance to maintain program fidelity and a safe, welcoming environment.
• Provide volunteer recruitment support with the goal of filling all volunteer spots at each assigned site. 

Student Support & Reading Facilitation

• Oversee student participation, including group management, transitions, and behavior expectations.
• Support reading sessions by modeling best practices, providing instructional guidance when needed, and helping volunteers tailor reading strategies to student needs.
• Ensure materials—including books, student folders, and literacy resources—are organized, accessible, and refreshed regularly.

Relationship Management

• Build and maintain strong relationships with school staff, administrators, and partners to support program implementation. 
• Communicate program updates, successes, and needs to school contact and ReadUP leadership.
• Represent ReadUP positively and professionally in all interactions.

Data Management & Reporting

• Collect and submit required program data, including student and volunteer attendance, and student progress data.
• Assist with administration and collection of program surveys.
• Support evaluation efforts by ensuring timely and accurate data entry and documentation. 

Program Quality & Continuous Improvement

• Montior program environment and activities to ensure fidelity to ReadUp's model and literacy objectives. 
• Identify opportunities for improvements and recommend changes that enhance student learning and volunteer satisfaction to the ReadUp Manager. 
• Complete program orientation or trainings reasonably necessary to perform contracted services.

Supervisory Responsibilities

None

Qualifications

Coordinators must possess the following qualifications:

• Strong interest in education, specifically in helping community volunteers engage with young children to practice reading skills
• Desire to learn about how effective teaching and learning can impact student success
• Computer skills, including the ability to track student and volunteer data and communicate via email
• Fluency in English and excellent oral and written communication skills.
• Positive character attributes including trustworthiness, dependability, responsibility, flexibility, motivation, and professional demeanor
• Ability to make a commitment to complete nine months of service (August-May).

 Education and/or Experience

Ideal candidates will possess a degree in Education and at least five years of classroom experience (preferably in elementary) and will be knowledgeable on best practices in reading.

• Bachelor’s of Arts in Education or related field is preferred. Work experience may substitute for education. 

Language Skills

Contractors must possess the following:

• Ability to read, analyze, and interpret general program materials
• Ability to write general business correspondence
• Ability to respond to inquiries or complaints from volunteers or members of the school community
• Ability to effectively present information and respond to questions from management, school staff, volunteers, peers, and the general public

Contracted individuals must possess:

• Strong communication and relationship building skills
• Ability to collaborate and work well with others
• Computer proficiency
• Ability to travel locally

Valid driver’s license and state mandated automobile insurance required.

Physical Demands:

While performing the duties of the contracted services, the contractor is regularly required to talk or hear. Services may include transporting program materials and occasional lifting.

Work Environment:

The noise level in the work environment is usually moderate.

Nothing in this Scope of Services is intended to create an employment relationship. Services will be performed pursuant to the terms of the Independent Contractor Agreement.