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Administrative Jobs in Rutherford, NJ (NOW HIRING)

Heartshare

Administrative Assistant

Woodside, NY · On-site

$24/hr

The Administrative Assistant provides administrative and clerical support to the Day Services Department. This position is responsible for maintaining records, managing departmental reporting and ...

New

Arsenault Inc

Administrative Assistant

New York, NY

$19.75 - $26.50/hr

The Administrative Assistant will be responsible for running the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of ...

Archdiocese of Newark

Administrative Assistant

Newark, NJ · On-site

$40K - $45K/yr

Administrative Assistant Department: Office of Property Management Administration Reports To: Office Operations Manager Classification: Non-Exempt General Description Serving 225 parishes and all ...

Custom Staffing

Administrative Assistant

New York, NY · On-site

$35/hr

Our client, a federal bank is seeing an Administrative Assistant to join their team. * This is a long-term temp position through the end of the year. * The pay rate is $35.00 per hour. * The work ...

S3

Administrative Assistant

New York, NY

$35/hr

Administrative Assistant New York, NY (Onsite) Contract: 6 Months Pay Rate: $35/HR Overview We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a ...

Ott, Shore & Co., LLC

Be Seen First

Administrative Assistant

Parsippany, NJ · On-site

$20 - $25/hr

We are seeking an Administrative Assistant to join our team. This role is ideal for a proactive individual with at least 4 years of Administrative Assistant experience in a tax office. Job ...

Glocap Search

Administrative Assistant

Manhattan, NY · On-site

$30 - $45/hr

Temp Administrative Assistant LOCATION - Midtown, Manhattan HOURS: 9am-6pm SALARY: $30-$45 an hour Responsibilities: * Answer and screen all incoming phone calls, directing inquiries appropriately.

WorkNovas LLC

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Title: Administrative Assistant Location NY, NY - 3 Days Hybrid Qualifications: Required Skills: * Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ...

Childrens Rescue Fund

Administrative Assistant

Bronx, NY · On-site

$38K - $40K/yr

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is ...

TIAA

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

CW-Administrative Assistant III The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily ...

New

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All JobsAdministrative JobsAdministrative Jobs in Rutherford, NJ

Administrative information

See Rutherford, NJ salary details

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How much do administrative jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative in Rutherford, NJ is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $23.51 per hour, depending on experience, location, and employer.

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Rutherford, NJ?

The most popular types of Administrative jobs in Rutherford, NJ are:

What are popular job titles related to Administrative jobs in Rutherford, NJ?

For Administrative jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching Administrative jobs in Rutherford, NJ look for?

The top searched job categories for Administrative jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Administrative jobs?

Cities near Rutherford, NJ with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,200 per year, or $21.7 per hour.

Administrative Assistant

Heartshare

Woodside, NY • On-site

$24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

HeartShare Human Services of New York rating

7.0

Company rating: 7.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

The Administrative Assistant provides administrative and clerical support to the Day Services Department. This position is responsible for maintaining records, managing departmental reporting and tracking systems, supporting participant documentation, coordinating communications, and assisting with operational projects and daily administrative functions. The Administrative Assistant helps ensure efficient operations, data accuracy, organization, and compliance across departmental programs.
Essential Functions and Primary Responsibilities of Position:
  • Administrative Operations
  • Manage and maintain department shared drives, electronic filing systems, and document repositories.
  • Develop and maintain organized systems for document storage, retrieval, and version control.
  • Operational Reporting & Data Management
  • Maintain and update program attendance reports, vacancy reports, operational dashboards, and other departmental tracking tools.
  • Maintain departmental census, utilization, attendance, and vacancy tracking systems.
  • Maintain oversight reports related to admissions, enrollment, and vacancies.
  • Assist with enrollment and referral tracking reports.
  • Support department-wide reporting and dashboard development.
  • Generate recurring operational reports for leadership review.
  • Monitor data accuracy and follow up on missing or incomplete information.
  • Ensure required program documents are uploaded and maintained in designated locations.
  • Maintain administrative records in accordance with agency standards.
  • Assist with data collection and report preparation for leadership and external stakeholders.

Community Participant Records & Documentation
  • Maintain participant files and ensure required documentation is current and properly organized.
  • Upload and maintain participant records in PrecisionCare and other agency systems.
  • Track and monitor Life Plans, LCEDs, consent forms, authorizations, and other required documentation.
  • Maintain document tracking logs and notify supervisors of upcoming due dates or missing documentation.
  • Assist with record reviews and file organization to support compliance and audit readiness.

Project & Department Coordination
  • Assist with implementation of departmental initiatives and special projects.
  • Support implementation of department-wide initiatives, system improvements, and operational projects.
  • Coordinate administrative aspects of interdepartmental projects and special initiatives.
  • Track project deadlines and deliverables.
  • Coordinate department-wide communications and information distribution.
  • Support program leadership with administrative and operational needs.
  • Support implementation of department-wide initiatives, system improvements, and operational projects.
  • Coordinate administrative aspects of interdepartmental projects and special initiatives.
  • Maintain oversight reports related to admissions, enrollment, and vacancies.

Communication & Customer Service
  • Serve as an administrative liaison between program sites and central office departments.
  • Respond to routine inquiries and requests for information.
  • Support communication with internal and external stakeholders.

  • High School diploma or GED.
  • Minimum of three (3) years of administrative, operational support, data management, or office coordination experience.
  • Experience supporting multiple programs, departments, or sites preferred.
  • Experience in a nonprofit, healthcare, education, OPWDD, or human services environment preferred
  • Organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously.
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and SharePoint.
  • Experience maintaining databases, dashboards, tracking systems, and electronic filing systems.
  • Strong data entry, reporting, and record management skills with a high level of accuracy and attention to detail.
  • Ability to analyze information, identify discrepancies, and follow up on missing or incomplete data.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong customer service skills and ability to work effectively with internal and external stakeholders.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong problem-solving, time management, and project coordination skills.
  • Ability to work independently while managing competing priorities in a fast-paced environment.

Benefits
What we offer once YOU join our growing family:
At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
  • Rewarding Work in a team environment.
  • Paid vacation, sick, personal days, and holidays.
  • 403(B) retirement plans with employer contribution.
  • Health, dental, vision and life insurance.
  • Employee Assistance Program (EAP).
  • Flexible spending account (Dependent Care, Medical, Parking, and Transit).
  • Employee Appreciation Programs and Events.
  • Tuition Assistance Program.
  • Professional Development opportunities.
  • Gympass Discount
  • Verizon Wireless Discount.
  • BJs Membership discount.
  • Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.
About Heartshare
Who WE ARE:
For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.
To learn more about Heartshare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook

What HeartShare Human Services of New York employees say

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