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School Administrative Assistant Jobs in Rutherford, NJ

Heartshare

School Administrative Assistant

Queens, NY · On-site

$20 - $24/hr

The School Administrative Assistant in the Education Division provides essential support to ensure the smooth operation of our Pre-School and services. This role is responsible for managing daily ...

PRAESUM HEALTHCARE

Administrative Assistant

Clark, NJ · On-site

$18.25 - $24.75/hr

Administrative Assistant Requirements: • Candidate must be very organized • High School Diploma or GED • Candidate must be able to handle multiple tasks efficiently and is a very detail ...

Robert Half

Administrative Assistant

Riverdale, NJ · On-site

$19.79 - $22.91/hr

We are looking for an organized and dependable Administrative Assistant to provide day-to-day support in a school-based environment. This Long-term Contract position will work closely with building ...

New

ABR Prospect LLC

Administrative Assistant

Brooklyn, NY · On-site

$19 - $25.50/hr

Position Overview The Administrative Assistant is responsible for managing front office operations, supporting school leadership, assisting families and staff, and ensuring the center operates ...

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School Administrative Assistant information

See Rutherford, NJ salary details

$12

$21

$31

How much do school administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for school administrative assistant in Rutherford, NJ is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.75 per hour, depending on experience, location, and employer.

What does a school administrative assistant do?

A school administrative assistant is responsible for providing clerical and organizational support to the school's staff, faculty, and administration. Their duties often include answering phones, managing schedules, handling correspondence, maintaining student records, and assisting with daily school operations. They play a crucial role in ensuring the smooth functioning of the school office and act as a point of contact for students, parents, and teachers.

What are the typical daily responsibilities of a school administrative assistant?

School Administrative Assistants typically manage front office operations, including greeting visitors, answering phones, and handling correspondence. They assist with student enrollment, maintain attendance records, and support teachers and administrators with scheduling and paperwork. The role often involves managing confidential information, coordinating meetings, and ensuring that the school office runs smoothly. Collaboration is common with faculty, students, parents, and district officials, making strong communication and organizational skills essential.

What are the key skills and qualifications needed to thrive as a school administrative assistant, and why are they important?

To thrive as a School Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is often required. Excellent communication, multitasking, and interpersonal skills help you manage inquiries and support staff, students, and parents effectively. These competencies ensure the smooth operation of school offices and foster a supportive, well-organized educational environment.

What is the difference between School Administrative Assistant vs School Secretary?

AspectSchool Administrative AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative or clerical certifications are common
Work EnvironmentElementary, middle, or high schools; supporting administrative tasksFront office; handling communication, scheduling, and record-keeping
Employer & Industry UsagePublic and private schools; administrative support rolesPrimarily in schools; clerical and administrative support
Common Search & ComparisonOften compared for administrative support roles in schoolsFrequently searched as a similar role to School Administrative Assistant

The School Administrative Assistant and School Secretary roles share many similarities, including work environment and required credentials. While both support school operations, the Administrative Assistant may handle more diverse administrative tasks, whereas the Secretary often focuses on front-office duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

How to become a school administrative assistant?

To become a school administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software like Microsoft Office and familiarity with school procedures; additional certifications in office administration can be beneficial.

What are popular job titles related to School Administrative Assistant jobs in Rutherford, NJ?

For School Administrative Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching School Administrative Assistant jobs in Rutherford, NJ look for?

The top searched job categories for School Administrative Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for School Administrative Assistant jobs?

Cities near Rutherford, NJ with the most School Administrative Assistant job openings:

School Administrative Assistant jobs near you

School Administrative Assistant

Heartshare

Queens, NY • On-site

$20 - $24/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

HeartShare Human Services of New York rating

5.3

Company rating: 5.3 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

The School Administrative Assistant in the Education Division provides essential support to ensure the smooth operation of our Pre-School and services. This role is responsible for managing daily administrative tasks, including coordinating meetings, preparing reports, and maintaining records. The School Administrative Assistant will support the team by handing correspondence, organizing documents, and assisting with program logistics. Additionally, this position requires effective communication with staff, students, and external partners, along with a strong attention to detail and organizational skills to help maintain a productive and collaborative environment within the Education Division.
Primary Responsibilities and Essential Functions of Position:
  • Ensures compliance with IEP documents.
  • Coordinates the acquisition of all prescriptions needed throughout the year to maintain mandated services and comply with Medicaid regulations.
  • Coordinates team meetings throughout the year and maintains the school calendar
  • Acts as liaison with DOE, SCE, CPSE and districts regarding issues with Related Services, annuals or quarterlies.
  • Coordinates all Turning-3 intakes.
  • Ensures execution of policies and procedures as set forth by Heartshare
  • All Heartshare Education Employees will be required to learn and master the use of all software systems and technology utilized.
  • Liaison Management: Serve as the primary point of contact between the bus company, parents, and school administration to ensure smooth communication and efficient resolution of issues.
  • Route Oversight- Monitor and manage bus routes to ensure timely arrivals and departures. Regularly update and verify addresses to maintain accurate routing information.
  • System updates: input and update essential information in the system, including school start dates, changes in parental details, and maintaining an accurate roster.
  • Staff Communication: Keep School staff informed about bus schedules, routes, and any changes that may impact their classes.
  • Name tag creation: Design and produce name tags for tags for students to facilitate smooth bus boarding and identification
  • Bus Drill Coordination: Organize and conduct bus evacuation drills to ensure student safety and preparedness.
  • Receive and direct all telephone calls to the program. Take and relay messages as necessary.
  • Answer questions for inquiring parents and notifying them of upcoming CPSE/CSE meetings
  • Communicate with CPSE to schedule screenings and collect enrollment paperwork
  • Welcome all visitors to the Preschool Program and ensure that they sign-in in the Visitor's Log. Contact the staff person that the visitor is seeing.
  • Provides first attend dates to CPSE administrators
  • Updates and provides attendance for CMR compliance
  • Update class lists and staff rosters as needed
  • Order all classroom, office supplies, purchase orders
  • Coordinate bussing, extensive communication with bus company on daily basis
  • Taking care of petty cash
  • Establish, maintain, and keep current program staff and student files and medical records
  • Undertake typing and paperwork as assigned by Program Director
  • Complete all paperwork, data entry and filing on a timely basis
  • Translate all correspondence for Spanish speaking families
  • Participate in in-service training and on-site workshops, as required, for professional growth and development. Attend external trainings and workshops at direction of direct supervisor
  • Maintain and keep current program staff DOH mandated trainings in the staff files
  • Undertake any additional tasks and initiatives within the scope of the role as assigned by supervisor or program director
  • Remain sensitive and responsive to cultural differences of program participants and program staff
  • Follow all agency, state and federal regulations to maintain program HIPPA compliance

  • Minimum 1-year experience in an administration or office support role, ideally with an educational, non-profit, or similar setting required
  • High School Diploma/Equivalent required
  • Technical Skills: Proficiency in Microsoft Outlook, TEAMS, and Excel is required; familiarity with Paycom preferred.
  • Strong verbal and written communication skills in both English and Spanish, with the ability to draft, translate, and review documents accurately.
  • Excellent organizational skills and attention to detail to manage multiple tasks, schedules, and documentation efficiently.
  • Customer Service Orientation: Demonstrated ability to work effectively with students, staff, and external contacts, providing professional and responsive support.
  • Flexibility and Adaptability: Willingness to adapt to the evolving needs of the division and handle additional responsibilities as needed

Physical Requirements:
  • Walk to and from various locations in the building.
  • May need to stoop, bend, and sometimes lift or push wheelchairs of children being served.
  • Physical intervention techniques may be required to aid the children in challenging moments.
  • Specific vision abilities include close vision, distance vision and ability to focus.

Benefits
At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
  • Rewarding Work in a team environment.
  • Paid vacation, sick, personal days, and holidays.
  • 403(B) retirement plans with employer contribution.
  • Health, dental, vision and life insurance.
  • Employee Assistance Program (EAP).
  • Flexible spending account (Dependent Care, Medical, Parking, and Transit).
  • Employee Appreciation Programs and Events.
  • Tuition Assistance Program.
  • Professional Development opportunities.
  • Wellhub Discount
  • Verizon Wireless Discount.
  • BJs Membership discount.
  • Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.
About HeartShare
Who WE ARE:
For over one hundred years, Heartshare has dedicated itself to improving the lives of people needing special services and support. The Heartshare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.
To learn more about Heartshare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedIn YouTube Instagram Facebook
Heartshare Human Services of New York Homepage
Heartshare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

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