ZipRecruiter

Log In

1

School Administrative Assistant Jobs in Rutherford, NJ

comtex

Administrative Assistant

East Rutherford, NJ · On-site

$22 - $25/hr

High school diploma and college degree is required * Previous experience as an Administrative Assistant or in a similar position * Computer skills and knowledge of Microsoft Word, Excel and Outlook.

PROMESA R.H.C.F.

Administrative Assistant

Bronx, NY · On-site

$36K - $40K/yr

Administrative Assistant Under supervision of the Program Director, the Administrative Assistant is ... High School Diploma or GED required (Associates or Bachelor's Degree preferred) * 1 - 2 years of ...

MMS Group

Administrative Assistant

Irvington, NJ · On-site

$18/hr

Our Administrative Assistants support the Property Manager with the overall management of our ... High school education or equivalent * Computer Skills: Proficient in Microsoft Office (Word, Excel ...

husadayforce

Administrative Assistant

New York, NY

$19.75 - $26.50/hr

HELP USA is seeking an organized, reliable, and detail-oriented Administrative Assistant to support ... High School Diploma or equivalent; some College is a plus.

previous page

Showing results 41-60

All JobsSchool Administrative JobsSchool Administrative Assistant JobsSchool Administrative Assistant Jobs in Rutherford, NJ

School Administrative Assistant information

See Rutherford, NJ salary details

$12

$21

$31

How much do school administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for school administrative assistant in Rutherford, NJ is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.75 per hour, depending on experience, location, and employer.

What does a school administrative assistant do?

A school administrative assistant is responsible for providing clerical and organizational support to the school's staff, faculty, and administration. Their duties often include answering phones, managing schedules, handling correspondence, maintaining student records, and assisting with daily school operations. They play a crucial role in ensuring the smooth functioning of the school office and act as a point of contact for students, parents, and teachers.

What are the typical daily responsibilities of a school administrative assistant?

School Administrative Assistants typically manage front office operations, including greeting visitors, answering phones, and handling correspondence. They assist with student enrollment, maintain attendance records, and support teachers and administrators with scheduling and paperwork. The role often involves managing confidential information, coordinating meetings, and ensuring that the school office runs smoothly. Collaboration is common with faculty, students, parents, and district officials, making strong communication and organizational skills essential.

What are the key skills and qualifications needed to thrive as a school administrative assistant, and why are they important?

To thrive as a School Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is often required. Excellent communication, multitasking, and interpersonal skills help you manage inquiries and support staff, students, and parents effectively. These competencies ensure the smooth operation of school offices and foster a supportive, well-organized educational environment.

What is the difference between School Administrative Assistant vs School Secretary?

AspectSchool Administrative AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative or clerical certifications are common
Work EnvironmentElementary, middle, or high schools; supporting administrative tasksFront office; handling communication, scheduling, and record-keeping
Employer & Industry UsagePublic and private schools; administrative support rolesPrimarily in schools; clerical and administrative support
Common Search & ComparisonOften compared for administrative support roles in schoolsFrequently searched as a similar role to School Administrative Assistant

The School Administrative Assistant and School Secretary roles share many similarities, including work environment and required credentials. While both support school operations, the Administrative Assistant may handle more diverse administrative tasks, whereas the Secretary often focuses on front-office duties. Understanding these differences can help job seekers identify the right position for their skills and career goals.

How to become a school administrative assistant?

To become a school administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software like Microsoft Office and familiarity with school procedures; additional certifications in office administration can be beneficial.

What are popular job titles related to School Administrative Assistant jobs in Rutherford, NJ?

For School Administrative Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching School Administrative Assistant jobs in Rutherford, NJ look for?

The top searched job categories for School Administrative Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for School Administrative Assistant jobs?

Cities near Rutherford, NJ with the most School Administrative Assistant job openings:

School Administrative Assistant jobs near you

Administrative Assistant

School of Visual Arts

New York, NY • On-site

$40K - $45K/yr

Full-time

Posted 5 days ago

Job description

JOB TITLE: Administrative Assistant
JOB POSTED: August 31, 2026
DEPARTMENT: BFA Animation
REPORTS TO: Director of Operations
SCHEDULE:
  • Full-Time, Monday - Friday, Onsite
  • Summer Semester: Monday-Friday, 9:00 AM-5:00 PM
  • Fall & Spring Semesters: Monday-Friday, 8:30 AM-4:30 PM
  • Additional hours: May be required for departmental events and will be coordinated in advance.

CLASSIFICATION:Non-Exempt
COMPENSATION:$40,000 - $45,000 Annually ($21.98 - $24.73 / Hour)
OVERVIEW:
Under the direction of the Director of Operations, the Administrative Assistant provides day-to-day administrative and operational support to the BFA Animation Department, with an emphasis on front-line communication, departmental records and databases, inventory management, event logistics, and general office support. Working closely with the Director of Operations and department staff, the Administrative Assistant helps ensure that the department's daily operations run smoothly and that students, faculty, staff, guests, and visitors receive timely and helpful support.
The BFA Animation program is a hands-on, four-year degree that immerses students in traditional, stop-motion, and computer animation.
DUTIES & RESPONSIBILITIES:
Administrative & Office Support
  • Serve as the initial point of contact for general departmental inquiries and provide friendly, professional reception in person, by phone, and online.
  • Provide day-to-day administrative support to the Director of Operations and department staff, including scheduling, filing, data entry, document preparation, mail and package distribution, and coordinating shipping and mailing services.
  • Maintain organized digital and physical records, departmental documentation, office supplies, promotional materials, and facility inventory, ensuring essential resources are stocked and reporting equipment, supply, or facility needs as needed.
  • Assist with departmental projects involving design and promotional materials, ensuring consistency with SVA and BFA Animation branding.
  • Coordinate departmental staff meetings, communications, and follow-up.
  • Perform other job-related duties as assigned.

Databases & Information Management
  • Maintain and update departmental databases and contact lists, including mailing lists, alumni records, sound designer and composer submissions, vendors, thesis archives, and the BFA Animation talent directory, ensuring information is accurate, organized, and up to date.
  • Collect, organize, and track information for departmental reports, communications, events, and other initiatives, including event attendance, ticket availability, and annual programming, and assist with preparing related statistics and summaries as needed.

Event & Program Support
  • Provide logistical and administrative support for year-round BFA Animation events and programs, including screenings, artist talks, exhibitions, admissions events, and other departmental initiatives.
  • Assist with event setup and breakdown, registration and check-in, preparation of materials, guest support, event calendar updates, and pre- and post-event communications, including reminders, thank-you messages, and surveys.
  • Provide on-site and operational support for selected animation-related conferences, events, festivals, and off-site activities as needed, including other event-related responsibilities assigned by the Director of Operations.

Communications & Outreach Support
  • Provide administrative support for departmental communications, including social media, newsletters, event calendars, and routine announcements, and assist with preparing and distributing content across appropriate channels.
  • Research, collect, and organize relevant announcements, opportunities, events, student and alumni news, and promotional materials for BFA Animation communications and SVA Today/Now newsletters.

MINIMUM QUALIFICATIONS:
  • Education: Bachelor's degree, or an equivalent combination of education and experience in administrative support, office operations, or creative arts coordination.
  • Technical Skills: Proficiency in Google Workspace, Adobe Creative Suites (specifically Photoshop).
  • Exceptional written, verbal, and interpersonal communication skills, with a track record of maintaining diplomacy and professionalism across in-person, phone, and digital channels.
  • Demonstrated ability to manage, update, and organize digital databases, contact lists, and record systems with high accuracy.
  • Strong organizational and multi-tasking skills with proven ability to manage competing priorities, maintain focus in a busy office environment, and work independently.
  • Proven ability to interact effectively and politely with diverse audiences, including students, faculty, staff, high-level administration, vendors, and external guests.

PREFERRED QUALIFICATIONS:
  • Passion for or background knowledge of animation, film, digital media, or creative production processes (e.g., working with thesis archives, sound/composer submissions).
  • Experience working within higher education, an academic environment, or an arts/media organization.
  • Practical graphic design experience or training, with the ability to assist in crafting promotional and marketing materials that align with established brand guidelines.
  • Hands-on experience supporting on-site and virtual events, including logistics, registration, setup/breakdown, and post-event follow-up.
  • Experience drafting or compiling content for newsletters, email blasts, social media channels, or internal announcements.

KNOWLEDGE, SKILLS AND ABILITIES:
  • Understanding of standard administrative procedures, database management, and event execution basics.
  • Basic understanding of visual consistency and brand guidelines.
  • Skilled in Google Workspace, Microsoft Office Suite, basic Adobe Creative Cloud (Photoshop), and social media platforms.
  • Clear written and verbal communication skills with strong attention to detail and customer service.
  • Multi-tasking, file management, and tracking data across multiple lists and directories.
  • Ability to maintain strict confidentiality and exercise exceptional diplomacy and tact when managing sensitive student information, inquiries, and personal matters.
  • Ability to work independently, prioritize tasks, and solve problems creatively.
  • Ability to work well on a team, maintain professionalism under pressure, and interact with a diverse community, including students, faculty, staff, leadership, and external guests.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
  • Location: 133/141 West 21st Street, 7th floor, New York, NY 10011
  • Schedule:
    • Full-Time, Monday - Friday, Onsite
    • Summer Semester: Monday-Friday, 9:00 AM-5:00 PM
    • Fall & Spring Semesters: Monday-Friday, 8:30 AM-4:30 PM
  • Flexibility: Occasional evening or weekend availability required to support departmental events, screenings, student thesis presentations, and peak operational deadlines.
  • Remote Work Policy: This is an on-site role; remote work accommodations are rare and permitted only on an occasional, pre-approved basis, requiring adherence to all standard department communication protocols and methods. Employees will be required to maintain the same standard work schedule and hours as they would in the office.
  • Physical Demands
    • Movement & Mobility: Frequently moves across multi-floor departmental facilities to conduct tours, set up events, manage logistics, and deliver mailings.
    • Event Setup & Catering Logistics: Occasionally lifts, carries, positions, or moves event supplies, signage, promotional materials, and catering setups up to 25 lbs.
    • Stationary Work: Frequently operates a computer workstation, handles administrative correspondence, and responds to digital and phone inquiries.

APPLICATION INSTRUCTIONS:
To be considered for this position, candidates must submit the following:
  • Cover Letter: Expressing your interest in the position and outlining how your background aligns with the responsibilities and qualifications.
  • Résumé or CV: Highlighting relevant experience, supervisory background, and key achievements.

WORKING AT SVA:
The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 30 undergraduate and graduate degree programs.
Click here to learn what it's like to work at SVA.
The School of Visual Arts is an equal opportunity employer. Diversity and inclusion are core principles of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.

Apply