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How much do administrative program specialist jobs pay per year?

As of Aug 17, 2026, the average yearly pay for administrative program specialist in the United States is $63,033.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $75,000.00 per year, depending on experience, location, and employer.

How does an Administrative Program Specialist typically collaborate with other departments to support program goals?

Administrative Program Specialists often serve as a central point of contact between departments, coordinating meetings, tracking project milestones, and ensuring that program objectives are clearly communicated. They frequently work with finance, HR, and operations teams to align resources and manage logistics. This role requires strong interpersonal skills, as you’ll liaise with both internal and external stakeholders to resolve challenges and keep programs on track. Effective collaboration is key to ensuring smooth program implementation and adapting quickly to any changes or obstacles.

What are the key skills and qualifications needed to thrive as an Administrative Program Specialist, and why are they important?

To thrive as an Administrative Program Specialist, you need strong organizational, analytical, and project management skills, often supported by a bachelor’s degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, project management tools, and familiarity with database systems are typically required. Excellent communication, problem-solving, and multitasking abilities help professionals excel in supporting program goals and collaborating with diverse teams. These skills and qualities are vital for efficiently managing program logistics, ensuring compliance, and facilitating successful project outcomes.

What degree do you need to be an Administrative Program Specialist?

Typically, an Administrative Program Specialist requires at least a bachelor's degree in fields such as business administration, public administration, or a related area. Relevant skills include organizational, communication, and computer proficiency, and some positions may prefer or require additional certifications or experience in project management.

What does an administrative program specialist do?

An administrative program specialist manages and coordinates specific programs within an organization, handling tasks such as planning, documentation, and communication. They often use office software, maintain records, and ensure program goals are met efficiently. Strong organizational and communication skills are essential for this role.

What cities are hiring for Administrative Program Specialist jobs?

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Administrative Program Specialist jobs near you
Infographic showing various Administrative Program Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $63,033 per year, or $30.3 per hour.

Sr.-Level Administrative Program Specialist

Softtek

Vienna, VA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Administrative Program Specialist (Sr.) - HHS ASPR BARDA
Background:
Softtek Government Solutions is looking for a Senior-Level Administrative Program Specialist to support an HHS program - Critical Operations, Research & Expertise (CORE), Scientific and Programmatic Assistance Services - with ASPR/BARDA in Washington, DC.
Personnel on the Critical Operations, Research & Expertise (CORE), Scientific and Programmatic Assistance Services contract will support BARDA in the various areas of interest within the Medical Countermeasures field of Research and Development (R&D)/Analytical Research and Development (AR&D) of biotechnology and biopharmaceuticals. These services are critical in support of BARDA's mission to conduct R&D and AR&D efforts to provide medical countermeasures that address the public health medical consequences of chemical, biological, radiological, and nuclear (CBRN) events, pandemic influenza, and emerging infectious diseases.
Duties/Responsibilities:
  • Provide operation & programmatic expertise, to BARDA for the execution of multiple research and development programs.
  • Develop program plans, strategies, and budgets. Assist in managing program portfolios and providing oversight into projects and product development to ensure all requirements are addressed.
  • Analyze and evaluate programs, proposals and plans, and program metrics for technical and programmatic merit, as well as identify risks, mitigation strategies and potential areas of improvements.
  • Assist with the vision, design, acquisition, and execution of programs in support of the Government Program Director(s).
  • Coordinate and integrate amongst Government Directors and potential stakeholders, interagency partners, and user communities regarding areas of collaboration, needs, emerging industrial and academic capabilities and technologies, Identify and review emerging requirements and opportunities for transition of selected technology programs.
  • Assist with the preparation for technical discussions with Government and Industry regarding program concepts, funded projects, strategies, and transition concepts.
  • Identify, evaluate, and accelerate innovative projects to advance BARDA initiatives.
  • Assist the program manager with programmatic metrics and milestones (cost, schedule and adherence to contractual requirements)
  • Develop and manage program plans and financial tools to provide appropriate oversight to a number of programs and budgets in a portfolio.
  • Analyze and evaluate programs, plans, and metrics to align with mission and program goals. Able to identify program risks and problems and assist with mitigation strategies. Assist with the design, procurement, and execution of programs in support of the Government Program Director(s).
  • Coordinate amongst government Program directors, stakeholders, interagency partners, and potential user communities. Identify opportunities and assist with transition of selected programs. Provide contract management and acquisition support to program.
  • Assist in development and editing of various documents and briefings. Organize, coordinate and host technical meetings, workshops, etc.
Required Qualifications and Experience
  • Minimum of eight (10) years of relevant industry experience
  • Bachelor's degree in business or appropriate scientific /life sciences field.
  • Strong organizational skills (e.g., time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail).
  • Proficiency in written and oral communications.
  • Proficiency in planning and analysis.
  • Facilitating collaboration across multiple Advanced Research and Development (ARD) and Medical Countermeasure (MCM) workstreams, as well as interagency coordination.
  • Being a self-starter and ability to critically think at the operational level to determine and recommend project management practices for implementation.
  • Managing the process of identifying, capturing, storing, archiving, evaluating, retrieving, distributing and sharing information assets supporting the federal government.
  • Expertise in project management tools, information management and content management strategies.
  • Project management supporting medical countermeasures initiatives such as, cost, schedule, performance, risk analysis, and advice.
  • Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, Teams, and Outlook: experience with data visualization tools such as Power BI is preferred.
  • Proficiency in Adobe applications, including Acrobat Reader, DC Pro, and Adobe Connect.
  • Ability to obtain and maintain a NACI Background Check.

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