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Administrative Program Specialist Jobs (NOW HIRING)

Marylandconnect

JR101981 Program Administrative Specialist (Contingent II/Grant Funded) (Open) Department: BSU Graduate Resource Center, JM Position Type: Non-Regular Fixed Term (Fixed Term) Open Date: 07-10-2026 ...

Library of Congress

Program Specialist

Culpeper, VA · On-site +1

$102K - $133K/yr

The position is within the Administrative Office, NAVCC, Researcher Collections and Services (RCS ... As the Program Specialist, you will: * Monitor Division contract administration including ...

City of Sacramento, CA

Program Specialist

Sacramento, CA · On-site

$90K - $127K/yr

This Program Specialist position will support contract monitoring, performance tracking, data ... This class is distinguished from the class of Administrative Officer in that the latter is ...

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How much do administrative program specialist jobs pay per year?

As of Sep 7, 2026, the average yearly pay for administrative program specialist in the United States is $63,033.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $75,000.00 per year, depending on experience, location, and employer.

How does an Administrative Program Specialist typically collaborate with other departments to support program goals?

Administrative Program Specialists often serve as a central point of contact between departments, coordinating meetings, tracking project milestones, and ensuring that program objectives are clearly communicated. They frequently work with finance, HR, and operations teams to align resources and manage logistics. This role requires strong interpersonal skills, as you’ll liaise with both internal and external stakeholders to resolve challenges and keep programs on track. Effective collaboration is key to ensuring smooth program implementation and adapting quickly to any changes or obstacles.

What are the key skills and qualifications needed to thrive as an Administrative Program Specialist, and why are they important?

To thrive as an Administrative Program Specialist, you need strong organizational, analytical, and project management skills, often supported by a bachelor’s degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, project management tools, and familiarity with database systems are typically required. Excellent communication, problem-solving, and multitasking abilities help professionals excel in supporting program goals and collaborating with diverse teams. These skills and qualities are vital for efficiently managing program logistics, ensuring compliance, and facilitating successful project outcomes.

What degree do you need to be an Administrative Program Specialist?

Typically, an Administrative Program Specialist requires at least a bachelor's degree in fields such as business administration, public administration, or a related area. Relevant skills include organizational, communication, and computer proficiency, and some positions may prefer or require additional certifications or experience in project management.

What does an administrative program specialist do?

An administrative program specialist manages and coordinates specific programs within an organization, handling tasks such as planning, documentation, and communication. They often use office software, maintain records, and ensure program goals are met efficiently. Strong organizational and communication skills are essential for this role.

What cities are hiring for Administrative Program Specialist jobs?

Cities with the most Administrative Program Specialist job openings:

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Administrative Program Specialist jobs near you
Infographic showing various Administrative Program Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $63,033 per year, or $30.3 per hour.

Program Office Administrative Support Specialist (Contingent Hire)

AMSG

Quantico, VA • On-site

Full-time

Re-posted 9 days ago

Job description

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Job Openings >> Program Office Administrative Support Specialist (Contingent Hire)
Program Office Administrative Support Specialist (Contingent Hire)
Summary
Title: Program Office Administrative Support Specialist (Contingent Hire) ID: 1626 Location: Quantico, VA Department: N/A
More about this job >
Description

Advanced Management Strategies Group (AMSG) is seeking a Program Office Administrative Support Specialist to support a prospective effort with the Global Positioning Network (GPN) Program Office (PO). This is a Contingent Hire position.

AMSG delivers high-quality program and performance management services across a broad federal portfolio. Our clients include the Department of Defense (DoD), (including Marine Corps, Army, and Air Force), Department of Veterans Affairs (VA), Defense Health Agency (DHA), Department of Energy (DOE), Department of Homeland Security (DHS), Washington Headquarters Service (WHS) and the Federal Trade Commission (FTC).

We pride ourselves on fostering a collaborative, high-performing work environment and are committed to excellence in every engagement. Join our motivated team and play a key role in shaping the future of AMSG.

Position Summary

Provide comprehensive executive, administrative, correspondence, records, and task-management support to GPN Program Office leadership and functional sections in a high-tempo DoD headquarters environment.

Key Responsibilities

Manage complex executive calendars, internal and external meetings, official travel coordination, and visitor clearances.

Draft, format, proofread, route, and track official correspondence in accordance with Navy and Marine Corps writing standards.

Receive, track, and process DoN ETMS2 tasks and AMHS messages on NIPRNet and SIPRNet, up to the Secret level.

Maintain action-item trackers, SharePoint repositories, program records, suspense dates, and status updates.

Support conferences and events; prepare position papers, briefings, policy handbooks, and task responses.

Produce accurate graphics, reports, presentations, and other office products within established timelines.

Required Qualifications

Demonstrated experience providing skilled administrative or technical support in a DoD, federal, or comparable executive office.

Advanced writing, editing, proofreading, data-entry, records-management, and coordination skills.

Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.

Ability to manage competing priorities and sensitive information with accuracy and professionalism.

Active Secret clearance and eligibility for a DoD CAC.

Preferred Qualifications

Experience with DoN ETMS2, AMHS, NIPRNet, and SIPRNet.

Familiarity with Navy and Marine Corps correspondence and routing procedures.

Work Conditions

Work may be performed on-site at the Pentagon or Quantico, Virginia, or at a contractor facility, as designated by the Government.

Government business hours are generally 7:00 a.m. to 5:00 p.m. Eastern, Monday through Friday; the workday must support Government business hours.

Some positions may require CONUS and OCONUS travel.

Employment is contingent upon contract award, position availability, verification of qualifications, and satisfaction of security and onboarding requirements.

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    • About
    • Leadership
    • Certifications & Awards
    • Outreach
  • Who We Serve
    • Who We Serve
    • Defense Health Agency (DHA)
    • Department of Energy (DOE)
    • Department of Homeland Security (DHS)
    • Department of Veterans Affairs (VA)
    • Federal Trade Commission (FTC)
    • United States Army
    • United States Marine Corps (USMC)
  • Services
    • Services
    • Administrative Management Services
    • Defense Capabilities Analysis, Development & Integration
    • Government Acquisition Management & Budget Execution
    • Government Management Consulting Services
    • Knowledge Management Services
    • Marketing and Strategic Communications
    • Program and Project Management
    • Technology Systems & Integration Consulting
  • Contracts
    • CDD IDIQ
    • DOS COE BPA
    • GSA OASIS
    • GSA PSS
    • SEAPORT NxG
    • TEPS III
    • VECTOR
  • Case Studies
    • Case Studies
    • FPID
    • IV&V
    • Office of the Chief Administrative Services Officer (OCASO)
    • Operations Allies Welcome Unified Coordination Group
    • VA Pathways
  • Careers
    • Careers
    • Job Listings
    • Veterans
    • Working at AMSG

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