Administrative Procurement Analyst Jobs (NOW HIRING)

About the Role
This role is based in Fremont, CA supporting a leading supplier of wafer-fabrication equipment and related services to the semiconductor industry. This position is onsite with conditional hybrid options. The Procurement Analyst provides critical support to the Procurement and Contract Teams across a variety of initiatives, including supplier onboarding, purchase order administration, database management, and the maintenance of supplier records, contracts, and certifications in accordance with CBRE policies and client requirements.
As a CBRE Procurement Analyst, you will onboard new suppliers, maintain vendor records, and develop, analyze, and distribute reports related to supplier sourcing, contracting, performance, and vendor management activities. This role serves as a key liaison between internal stakeholders, suppliers, and client teams, helping ensure efficient procurement operations, supplier compliance, and data integrity. This is an entry-to-mid level opportunity - full training will be provided on client-specific systems, contracts, and processes.
What You'll Do

• Facilitate supplier onboarding and risk assessments using the GMRS and Achilles platforms, including collecting required documentation, providing platform support, tracking progress, and coordinating vendor compliance activities such as licensing and insurance certificates.
• Maintain supplier records, vendor databases, purchase order trackers, contract repositories, and related documentation to ensure accuracy, compliance, and data integrity.
• Monitor, evaluate, and report on supplier performance using established processes, systems, and performance metrics.
• Prepare, analyze, and summarize procurement and supplier data in Excel and Smartsheet, developing reports that provide actionable insights and highlight business impacts, trends, and forecasting opportunities.
• Research suppliers and obtain pricing information based on business requirements, specifications, and corporate purchasing needs.
• Resolve escalated supplier payment issues, including bank information updates, portal inquiries, and supplier record updates, while providing responsive support to vendors and internal stakeholders.
• Serve as backup support to the finance team, including training analysts on purchase order creation and invoice processing.
• Support contract administration activities, including drafting, reviewing, renewing, and amending supplier and service agreements and scopes of work in coordination with Procurement, account leadership, suppliers, and client representatives.
• Provide administrative and customer support, including data entry, scheduling meetings, facilitating communications, and responding to stakeholder requests.
• Partner with internal and external stakeholders to ensure effective communication, service delivery, and compliance with procurement processes and contractual requirements.
• Apply foundational procurement, vendor management, and business principles while adhering to established procedures and meeting deadlines.
• Demonstrate professionalism and model behaviors consistent with CBRE's RISE values.
• Perform additional duties and responsibilities as assigned.

What You'll Need

• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Strong spreadsheet skills (Excel, Smartsheet, or similar), including the ability to filter, sort, and organize data sets.
• Strong organizational skills with a keen, inquisitive mindset and the ability to thrive in a fast-paced environment.
• Open to candidates from any procurement background (IFM or otherwise) as well as finance backgrounds - full training on client-specific systems and processes will be provided.
• Ability to use existing procedures to solve standard problems.
• Experience analyzing information and standard practices to make sound judgments.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Intermediate math skills, including the ability to calculate percentages, fractions, and other financial-related figures.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
Why CBRE:
We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we're able to see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.
Our competitive and comprehensive benefits program was designed to make sure you feel valued with benefits that support the mental, physical, emotional, and financial health of you and your family.
Maintain your career momentum with the best tools and training in the industry. You'll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.
Diversity, equity, and inclusion (DE&I) are more than just values- they're a competitive advantage. By crafting a place where our employees are recognized for their contribution and given a chance to grow, we regularly open ourselves and our business opportunities.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
• CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Procurement Analyst position is $75,000.00 and the maximum salary for the Procurement Analyst position is $85,000.00. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
- Benefits for Full-Time Employees
o Corporate welfare benefits, which includes medical, dental, vision, disability, health care and dependent care reimbursement accounts, life and AD&D insurance
o 401(k) Plan
o Paid time off, parental leave, and holidays are available as established by Company policy
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).