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Administrative Operations Jobs in California (NOW HIRING)

Robert Half

Administrative Assistant

San Marcos, CA · On-site

$24 - $26/hr

Keep office operations well supplied by monitoring inventory levels and arranging purchases for ... Serve as a point of administrative support for special assignments and team initiatives requested ...

Virtual Teammate

Administrative Assistant

Glendale, CA · On-site

$19 - $25.75/hr

Virtual Administrative Assistant We are a growing organization looking for a reliable and proactive Virtual Administrative Assistant to support our daily administrative operations. Our ideal ...

OneOC

Administrative & Finance Assistant

Santa Ana, CA · On-site

$27 - $30/hr

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations, enrollment coordination, bookkeeping support, payroll administration support, and daily ...

Ultimate LLC

Administrative Assistant

San Diego, CA · On-site

$21 - $24/hr

Assisting in daily office operations and performing administrative tasks as required. * Organizing and maintaining files and records to ensure efficient data retrieval. * Answering and directing ...

SlingShot Connections

Be Seen First

Administrative Assistant

Monterey, CA · On-site

$20 - $30/hr

About the job The Administrative Assistant will support daily administrative operations, coordinate departmental activities, and serve as a professional liaison for vendors, Facilities, IT, and ...

Blueprint

Administrative Assistant

Santa Clara, CA · On-site

$21 - $28.25/hr

In This Role You will provide administrative and operational support to a manager and a larger on-site team in a fast-paced, collaborative environment. You will manage calendars and schedules ...

New

OneOC

Administrative & Finance Assistant

Santa Ana, CA · On-site

$27 - $30/hr

Administrative & Operations Support • Support daily office operations and administrative functions • Assist with student enrollment, registration, and maintaining accurate student records • ...

Robert Half

Administrative Coordinator

Alameda, CA · On-site

$31.35 - $36.30/hr

We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal ...

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All JobsAdministrative Operations JobsAdministrative Operations Jobs in California

Administrative Operations information

See California salary details

$13

$23

$36

How much do administrative operations jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for administrative operations in California is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the most commonly searched types of Administrative Operations jobs in California?

The most popular types of Administrative Operations jobs in California are:

What are popular job titles related to Administrative Operations jobs in California?

For Administrative Operations jobs in California, the most frequently searched job titles are:

What job categories do people searching Administrative Operations jobs in California look for?

The top searched job categories for Administrative Operations jobs in California are:

What cities in California are hiring for Administrative Operations jobs?

Cities in California with the most Administrative Operations job openings:

Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in California as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,892 per year, or $23 per hour.

Security Services Operations Administrator

University of California San Francisco

San Francisco, CA • On-site

Full-time

Posted 10 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

237th of 631 rated colleges and universities

Job description

Uses professional administrative concepts, organizational policies, and operational practices to independently perform a full range of administrative, operational, analytical, and project support activities for the Security Services Division. Exercises sound judgment in planning, coordinating, and administering administrative operations; analyzing operational, staffing, financial, and performance information; and developing recommendations that support division operations and leadership decision-making. Coordinates multiple projects and initiatives of moderate complexity; supports and facilitates internal and external communications, collaboration, and coordination among division leadership, internal departments, external partners, and key stakeholders; and develops reports, presentations, dashboards, executive briefings, correspondence, and other management support materials. Provides administrative and consultative support to division leadership while ensuring the efficient coordination of administrative processes, operational initiatives, policy implementation, compliance activities, employee and community engagement activities, and continuous improvement initiatives.

Requirements:

  • Bachelor's degree in related area and three (3) years of related work experience OR HS Diploma and seven years (7) equivalent experience / training.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Ability to use discretion and maintain confidentiality, and work onsite in San Francisco. 


Preferences:

  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Familiarity with law enforcement operations and demonstrated ability to work collaboratively with law enforcement agencies.

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Solid knowledge of common University-specific computer application programs.

  • Data Anayst Certificate. 

Uses professional administrative concepts, organizational policies, and operational practices to independently perform a full range of administrative, operational, analytical, and project support activities for the Security Services Division. Exercises sound judgment in planning, coordinating, and administering administrative operations; analyzing operational, staffing, financial, and performance information; and developing recommendations that support division operations and leadership decision-making. Coordinates multiple projects and initiatives of moderate complexity; supports and facilitates internal and external communications, collaboration, and coordination among division leadership, internal departments, external partners, and key stakeholders; and develops reports, presentations, dashboards, executive briefings, correspondence, and other management support materials. Provides administrative and consultative support to division leadership while ensuring the efficient coordination of administrative processes, operational initiatives, policy implementation, compliance activities, employee and community engagement activities, and continuous improvement initiatives.

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