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Administrative Operations Jobs in California (NOW HIRING)

MISSSEY

Finance and Operations Coordinator

Oakland, CA · On-site

$72K - $82K/yr

The Finance and Operations Administrative Coordinator works in compliance with grants, contracts, and agency operational policies and procedures. The ideal candidate for this position would: * Have a ...

YQN

Administrative Manager

Fontana, CA · On-site

$80K - $90K/yr

Oversee daily administrative operations across offices and warehouse sites. * Develop and implement administrative policies and procedures to improve operational efficiency. * Coordinate internal ...

Tekberry

Administrative Associate 3

Stanford, CA · On-site

$40 - $50/hr

This role requires initiative, sound judgment, and the ability to manage complex administrative operations, events, and financial processes with minimal supervision. Responsibilities * Act on behalf ...

Tekberry

Administrative Associate 3

Palo Alto, CA · On-site

$40 - $50/hr

This role requires initiative, sound judgment, and the ability to manage complex administrative operations, events, and financial processes with minimal supervision. Responsibilities * Act on behalf ...

YQN

Administrative Manager

Fontana, CA · On-site

$80K - $90K/yr

Oversee daily administrative operations across offices and warehouse sites. * Develop and implement administrative policies and procedures to improve operational efficiency. * Coordinate internal ...

Artius Solutions

Administrative Assistant

Commerce, CA · On-site

$30 - $33/hr

Onsite (5 Days/Week) Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support manufacturing plant operations. The ideal candidate should have strong ...

Tekberry

Administrative Associate 3

Redwood City, CA · On-site

$40 - $50/hr

This role requires initiative, sound judgment, and the ability to manage complex administrative operations, events, and financial processes with minimal supervision. Responsibilities * Act on behalf ...

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All JobsAdministrative Operations JobsAdministrative Operations Jobs in California

Administrative Operations information

See California salary details

$13

$23

$36

How much do administrative operations jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for administrative operations in California is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the most commonly searched types of Administrative Operations jobs in California?

The most popular types of Administrative Operations jobs in California are:

What are popular job titles related to Administrative Operations jobs in California?

For Administrative Operations jobs in California, the most frequently searched job titles are:

What job categories do people searching Administrative Operations jobs in California look for?

The top searched job categories for Administrative Operations jobs in California are:

What cities in California are hiring for Administrative Operations jobs?

Cities in California with the most Administrative Operations job openings:

Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in California as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $47,892 per year, or $23 per hour.

Manager of Clinic Administrative Operations

St. Vincent De Paul Village

San Diego, CA • On-site

$90K - $108K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 4 days ago

Job description

Manager of Clinic Administrative Operations


Village Health Center

At Father Joe’s Villages, healthcare is more than treatment - it’s a foundation for stability, wellness, and hope. The Village Health Center (VHC), a federally qualified health center (FQHC) serving individuals experiencing homelessness, provides comprehensive health-related services including primary care, behavioral health, dental care, Enhanced Care Management (ECM), Recuperative Care, and Detox services.


We are committed to improving health outcomes and expanding access to high-quality healthcare through compassionate, patient-centered services that recognize the dignity and unique needs of every individual we serve.


The Position

As the Manager of Clinic Administrative Operations, you will provide strategic and operational leadership for the systems and teams that support the Village Health Center’s delivery of accessible, high-quality healthcare. You will oversee key operational functions including patient access, scheduling, referrals, medical records, credentialing, quality improvement, EHR support, and reporting.


This role offers the opportunity to strengthen healthcare operations, develop high-performing teams, improve processes, and partner with clinical and administrative leaders to advance the patient experience and organizational goals.


Your Role in Leading Health Center Operations

  • Provide strategic and operational leadership for Health Center support functions, including patient access, scheduling, referrals, registration, medical records, credentialing, quality improvement, EHR support, and related services.
  • Lead, coach, and develop supervisors and administrative teams, fostering accountability, collaboration, and a culture of continuous improvement and service excellence.
  • Evaluate and improve workflows, systems, and processes to enhance operational efficiency, patient access, andthe overallcare experience.
  • Use data and performance metrics toidentifyopportunities, implement improvements, and strengthen operational outcomes.
  • Ensure operations align with FQHC and HRSA requirements, HIPAA standards, payer expectations, organizational policies, and applicable regulations.
  • Partner with clinical leaders, Compliance, Revenue Cycle, and other stakeholders to support quality initiatives, audits,accreditationreadiness, and operational improvements.
  • Lead projects, change initiatives, and cross-functional efforts that improve systems, processes, and service delivery.
  • Support operational planning, staffing strategies, budgeting, and resource management to ensure effective support of patient care.

Desirable Candidate Profile

Minimum Requirements

  • Bachelor’s degree in Healthcare Administration, Business Administration, Health Information Management, or a related field; equivalent combination of education and experience may be considered.
  • Minimum seven (7) years of progressively responsible healthcare operations or administrative leadership experience, including at least three (3) years of supervisory or management experience.
  • Experience leading healthcare operations, developing teams, improving processes, managing projects, and achieving performance goals.
  • Experience applying healthcare regulations, payer requirements, compliance standards, and quality improvement practices.
  • Experience supporting electronic health record systems, reporting, and data-informed operational improvement initiatives.

Key Competencies and Experience

  • Knowledge of ambulatory healthcare operations, patient access workflows, administrative systems, compliance requirements, and quality improvement practices.
  • Strong leadership and team development skills with the ability to build accountability, engagement, and operational excellence.
  • Ability to analyze data,identifyimprovement opportunities, manage competing priorities, and successfully leadchange.
  • Strong communicationand collaboration skills with the ability to build effective partnerships across clinical, administrative, and external stakeholders.
  • Proficiencywith electronic health records, reporting tools, and Microsoft Office applications.
  • Bilingual Spanish communication skills preferred.

Work Schedule

Full-time position, Monday through Friday, with standard office hours. Occasional flexibility may be required for meetings, trainings, operational needs, or organizational initiatives. Work is primarily office-based at the Village Health Center, with regular collaboration across clinical and administrative operations.


Compensation and Benefits

Pay for this position is based on experience, qualifications, and internal equity. The anticipated starting salary range for this role is $90,000 to $108,000 per year.

In addition to competitive pay, Father Joe’s Villages offers a comprehensive benefits package, including medical, dental, and vision coverage, retirement plan options, paid time off, and professional development opportunities. Employees also have access to wellness programs and employee assistance resources to support work-life balance, health, and overall well-being.


Why Join Father Joe’s Villages

Join a mission-driven organization committed to ending homelessness and strengthening San Diego communities. At the Village Health Center, your leadership will directly support the systems, teams, and services that make compassionate, high-quality healthcare accessible to individuals who need it most. You will work alongside dedicated professionals who are passionate about improving lives, strengthening communities, and creating meaningful change.


Conditions of Employment

Employment is contingent upon successful completion of applicable pre- and post-employment requirements, which may include background checks, health screenings, license or certification verification, and other requirements relevant to the role. These checks are conducted following a conditional offer of employment.


Equal Employment Opportunity

Father Joe’s Villages is an equal opportunity employer dedicated to building a diverse, inclusive workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.