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Administrative Operations Associate Jobs in California

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Administrative & Operations Coordinator

Stanton, CA · On-site

$23 - $26/hr

... Administrative & Operations Coordinator to support our Logistics Manager in a high-level ... Company Description Our company strives to find our associates the right position where they can ...

Avispa

Administrative Associate

Stanford, CA · On-site

$20.50 - $25.50/hr

Manage operational support activities, including scheduling and reserving classrooms or meeting ... Administrative Associate Qualifications: * Bachelor's degree. * 3+ years of experience supporting ...

Tekberry

Administrative Associate 3

Stanford, CA · On-site

$40 - $50/hr

Administrative Associate 3 Pay Rate Range: $40.00 - $50.00/hr (DOE) Employment Type: Contract ... Oversee financial operations: process and reconcile transactions, prepare budget summaries, and ...

Tekberry

Administrative Associate 3

Palo Alto, CA · On-site

$40 - $50/hr

Administrative Associate 3 Pay Rate Range: $40.00 - $50.00/hr (DOE) Employment Type: Contract ... Oversee financial operations: process and reconcile transactions, prepare budget summaries, and ...

Avispa Technology

Administrative Associate

Stanford, CA · On-site

$40/hr

Manage operational support activities, including scheduling and reserving classrooms or meeting ... Administrative Associate Qualifications: * Bachelor's degree. * 3+ years of experience supporting ...

3Y

Operations Associate

San Francisco, CA

$100K - $120K/yr

Operations Associate At 3Y Health, we are building AI-driven software to empower healthcare providers and solve the overwhelming administrative complexity that consumes 40% of the industry's revenue.

Tekberry

Administrative Associate 3

Redwood City, CA · On-site

$40 - $50/hr

Title: Administrative Associate 3 Pay Rate Range: $40.00 - $50.00/hr (DOE) Employment Type ... Oversee financial operations: process and reconcile transactions, prepare budget summaries, and ...

3Y

Operations Associate

San Francisco, CA · On-site

$100K - $120K/yr

... administrative complexity that consumes 40% of the industry's revenue. Our end-to-end platform ... About the Role We're hiring an Operations Associate to keep our internal systems and client ...

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Administrative & Operations Coordinator

Administrative & Operations Coordinator

Insperity

San Francisco, CA • On-site

$80K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Insperity rating

7.8

Company rating: 7.8 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

133rd of 454 rated business services

Job description

General information
Client / Corporate
Client
Work Mode
In-Office
Name
Administrative & Operations Coordinator
Job ID
21991
City
San Francisco
Published date
09-Jul-2026
State
California
Country
United States
Description & Requirements
Administrative & Operations Coordinator
The Administrative & Operations Coordinator supports human resources, payroll, administrative, and operational functions across multiple bakery locations. This role helps keep daily operations running smoothly by maintaining accurate records, coordinating key processes, supporting executive leadership, and ensuring efficient, compliant operations in a fast-paced environment.
Best-in-Class Benefits and Culture:
Our clients value their employees' time and effort, with annual competitive compensation of $80,000-$90,000 and an extensive benefits package. Our client's benefits package includes:
  • Comprehensive health coverage: Medical, dental, and vision insurance provided
  • Robust retirement planning: 401(k) plan available with employer matching
  • Financial security: Life and disability insurance for added protection
  • Flexible financial options: Health savings and flexible spending accounts offered
  • Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

Plus, they work to maintain the best possible environment for their employees, where people can learn and grow with the company. They strive to provide a collaborative environment where everyone feels encouraged to contribute to their processes, decisions, planning, and culture.
To thrive/succeed as the Admin & Operations Coordinator you should have:
  • High school diploma or equivalent required; Associate's degree in Business Administration, Human Resources, or a related field preferred.
  • 1-3 years of experience in administrative support, office management, operations, or HR coordination preferred; experience supporting executive leadership and multi-location operations is a plus.
  • Strong organizational, time management, and communication skills with exceptional attention to detail, sound judgment, and the ability to handle confidential information.
  • Proficiency in Microsoft Office Suite, Google Workspace, and spreadsheet applications, with the ability to manage multiple priorities in a fast-paced environment.
  • Professional, proactive, and dependable, with strong problem-solving skills and the ability to work independently and collaboratively across departments.
  • Flexibility to travel between company locations as needed and perform the physical requirements of the role, including extended computer use and occasionally lifting up to 20 pounds, with reasonable accommodation as applicable.

Your responsibilities as the Admin & Operations Coordinator will include:
  • Maintain employee personnel files and HR records, including onboarding, offboarding, I-9s, performance documentation, disciplinary records, and other employment-related files.
  • Serve as the administrative liaison between the company's PEO and internal management, supporting HR processes and compliance.
  • Assist with payroll administration, including timecard reviews, audits, and documentation management.
  • Support compliance with federal, California, and local employment laws, as well as company policies and procedures.
  • Provide administrative support to executive leadership, including scheduling, correspondence, document preparation, reports, spreadsheets, and presentations.
  • Maintain organized digital and physical filing systems while protecting confidential employee and company information.
  • Coordinate operational and administrative activities across multiple bakery locations, including permits, licenses, certifications, inspections, and compliance deadlines.
  • Support special projects, process improvements, internal communication, and information flow between locations and departments.

If you're passionate about keeping teams organized, supporting people, and helping a growing business thrive, we'd love to hear from you. Apply today and be the impact!
Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.
Qualified applicants with arrest or conviction records will be considered for employment with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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About Insperity

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Take care of your people Insperity has a long history of improving the success equation of small and midsize businesses across the country – because when businesses succeed, communities prosper. And in today’s changing business environment, it’s our privilege to take care of an organization’s most valuable asset: its people.

Company size

1,001 - 5,000 Employees

Headquarters location

Houston, TX, US

Year founded

1986

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