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Administrative Operations Manager Jobs in California

ADP, Inc.

HR & Operations Coordinator

San Francisco, CA · On-site

$250/hr

The Coordinator serves as the primary administrative support to the HR & Operations Manager and works closely with employees, supervisors, Finance, program staff, vendors, consultants, and other ...

Mamba Logistics, Inc

Operations Manager

Valencia, CA · On-site

$31 - $41/hr

Operations Manager Company: Mamba Logistics Location: On-Site / Hybrid Job Type: Full-Time Position ... Supervise and support logistics, dispatch, and administrative personnel. * Establish daily ...

MISSSEY

Finance and Operations Coordinator

Oakland, CA · On-site

$72K - $82K/yr

The Finance and Operations Administrative Coordinator works in compliance with grants, contracts ... processes Management Team Support (5%) * Provide administrative support to the Finance and ...

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All JobsAdministrative Operations JobsAdministrative Operations Manager JobsAdministrative Operations Manager Jobs in California

Administrative Operations Manager information

See California salary details

$30.1K

$79.4K

$135.7K

How much do administrative operations manager jobs pay per year?

As of Sep 7, 2026, the average yearly pay for administrative operations manager in California is $79,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What is an administrative operations manager?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

How does an administrative operations manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What are the key skills and qualifications needed to thrive as an administrative operations manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

Is an administrative operations manager a high paying job?

Administrative Operations Managers typically earn salaries that are above average for administrative roles, with compensation varying based on industry, experience, and location. They often require strong organizational, leadership, and technical skills, and may include benefits such as bonuses or performance incentives, contributing to higher overall pay.

What are the most commonly searched types of Administrative Operations jobs in California?

The most popular types of Administrative Operations jobs in California are:

What are popular job titles related to Administrative Operations Manager jobs in California?

For Administrative Operations Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Administrative Operations Manager jobs in California look for?

The top searched job categories for Administrative Operations Manager jobs in California are:

What cities in California are hiring for Administrative Operations Manager jobs?

Cities in California with the most Administrative Operations Manager job openings:

Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in California as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $79,383 per year, or $38.2 per hour.

Administrative Program Manager

University of California San Francisco

San Francisco, CA • On-site

Full-time

Posted 18 days ago

University Of California San Francisco rating

7.8

Company rating: 7.8 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

237th of 631 rated colleges and universities

Job description


Employment Duration: 4 months (w/ potential for extension)
Position Structure: Hybrid (fully on-site to start and then 2-3 days per week on-site)
Uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher-level administrative operations professional or manager. Performs short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Under the general supervision of the CAO, the Administrative Program Manager provides project and program management support to the unit and its leaders. They will work closely with other departments and units across campus, as well as external organizations, and must use diplomacy and tact in these interactions. They will work closely with the unit to develop, implement, and review operational policies and procedures.
The incumbent will be responsible for managing CVRI's administrative programs and strategic initiatives, including meeting and event planning for high-level events such as the CVRI annual scientific retreat; planning and executing CVRI's communication strategy, including the website, newsletters, and general communications; providing support for CVRI's T32 training grant(s); supporting faculty recruitment; and providing administrative support to CVRI leadership, including process improvement on administrative processes and staffing and taking minutes at meetings.
The Administrative Program Manager must be able to prioritize in a fast-paced environment, independently analyze issues, work with minimal supervision, and be exceedingly well-organized and flexible. Since the incumbent will interact with a wide range of audiences, diplomacy and tact are essential, together with excellent verbal and written communication skills.
The primary mission of the Cardiovascular Research Institute (CVRI), the largest organized research unit on the San Francisco campus, is to promote fundamental and clinical research on the cardiovascular and pulmonary respiratory systems and to provide opportunities for postdoctoral training in these fields. With over 200 faculty, staff, and postdoctoral fellows, the CVRI supports faculty from a variety of departments, including Medicine, Biochemistry, Biophysics, Lab Medicine, Pediatrics, Anatomy, Anesthesia, Pharmaceutical Chemistry, Physiology, and Cellular and Molecular Pharmacology.
Key Responsibilities:
Administrative and Program Management
  • Manage, plan, and administer a range of administrative operations and programs for CVRI to support the unit and its leaders. Administrative operations include budgetary financial management and human resources and may include IT, facilities, student services, and/or contracts and grants.
  • Work closely with the CAO to set and implement policies, procedures, and systems and follow through with implementation.
  • Liaise with other departments and units across campus to support CVRI's mission and achieve unit goals.
  • Assist with reviewing CVRI's processes and procedures to identify opportunities for improvement.
  • Assist with the design and maintenance of CVRI's website content.
  • Draft newsletters and other communications to the public and CVRI constituents and colleagues.
  • Support CVRI's T32 training grant(s) and education and training programs, including recruitment, reporting, grant renewal efforts, and program improvement projects.
  • Coordinate and participate in a variety of human resources activities, including faculty and staff recruitment efforts, such as arranging travel, planning itineraries, and facilitating search committee meetings.

Event Planning and Meeting Support
  • Administer facilities and space logistics and manage equipment needs.
  • Plan and provide logistical support for high-profile CVRI events such as the Annual Retreat, holiday party, donor appreciation events, and institute-wide team-building events.
  • Provide logistical support for day-to-day CVRI meetings such as the CVRI Executive Committee, faculty research meetings, trainee seminars, and staff meetings. Support includes scheduling meetings, preparing and distributing agendas, taking notes, and drafting and circulating meeting minutes.

Administrative Support
  • Provide administrative support for CVRI leadership and assist the unit with other projects as assigned.

Responsibilities
N/A
Qualifications
Required Qualifications
  • Minimum five years of related experience.
  • Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
  • Experience with event planning.
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Proven skill in interacting with diverse populations.
  • Demonstrated ability to handle difficult or volatile situations/individuals effectively.
  • Proven liaison and/or negotiating skills.
  • Intermediate proficiency in standard software applications, including Word, Excel, PowerPoint, and email applications.

Preferred Qualifications
  • Bachelor's degree in a related area and/or equivalent experience/training.
  • Knowledge of a variety of administrative operational activities, such as basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

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