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Administrative Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Accounting

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Administrative Assistant

Santa Rosa, CA · On-site

$18 - $25/hr

Administrative Assistant to Certified Public Accountant, Santa Rosa, CA Position Overview: We are a firm specializing in providing accounting and tax services to high-income individuals, estates and ...

W3Global Inc.

Administrative Assistant

Santa Rosa, CA · On-site

$24 - $28/hr

Administrative Assistant Location: Downtown Santa Rosa, CA Schedule: Monday - Friday | 8:30 AM - 5:00 PM (Full-Time, 40 hours/week) Position Overview A well-established professional office in ...

Ascend

Administrative Assistant

Sonoma, CA · On-site

$23 - $25/hr

Basic administrative work such as copying, filing, correspondence, mail, and phones * Maintain filing systems * Assist with projects as needed Position Requirements: * Excellent communication skills

Woodgrain, Inc.

Administrative Assistant- Sonoma, CA

Sonoma, CA · On-site

$20.25 - $27.25/hr

Administrative Assistant- Sonoma, CA Posting Start Date: 6/23/26 Division: Distribution Posting Area: Operations + Manufacturing Job Location: Sonoma, CA Looking for stability? Join Woodgrain! We're ...

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Administrative Assistant information

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$12

$23

$34

How much do administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for administrative assistant in Santa Rosa, CA is $23.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $25.48 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Santa Rosa, CA?

The most popular types of Administrative jobs in Santa Rosa, CA are:

What are popular job titles related to Administrative Assistant jobs in Santa Rosa, CA?

For Administrative Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Administrative Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Administrative Assistant jobs?

Cities near Santa Rosa, CA with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,853 per year, or $23 per hour.

Administrative Assistant

Accounting

Santa Rosa, CA • On-site

$18 - $25/hr

Full-time

Retirement, PTO

Re-posted 7 days ago

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Job description

Administrative Assistant to Certified Public Accountant, Santa Rosa, CA

Position Overview:

We are a firm specializing in providing accounting and tax services to high-income individuals, estates and trusts, partnerships, and corporations. We are seeking a detail-oriented and professional Administrative Assistant to support our Certified Public Accountant. The ideal candidate will play a crucial role in maintaining efficient office operations and ensuring excellent client service.

Key Responsibilities:

· Serve as the first point of contact for clients, demonstrating excellent telephone etiquette and professional appearance.

· Assist in the preparation and dissemination of completed tax returns and correspondence to clients and various taxing authorities (federal and multi-state).

· Perform administrative duties such as processing data, drafting correspondence, and maintaining organized records.

· Utilize Microsoft Office applications (Word, Excel, Outlook) to facilitate office operations and client communication.

· Learn and use additional software tools with provided training.

· Support the office during peak tax preparation season (February–April), with working hours from 8:30 AM to 4:30 PM, including a one-hour lunch break.

Qualifications:

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Strong communication skills, both verbal and written.

· Professional appearance and demeanor.

· Detail-oriented with excellent organizational skills.

· Ability to handle sensitive client information with confidentiality and discretion.

· Willingness to learn new software tools.

· Previous experience in an administrative or office support role is preferred.

Compensation and Benefits:

· Starting hourly wage: $18.00 to $24.00, commensurate with experience and knowledge.

· Eligibility to participate in California’s retirement plan.

· Three-month probationary period, with a performance review and potential wage adjustment upon completion.

Application Process:

Interested candidates should submit a resume and cover letter detailing their relevant experience and skills. We look forward to welcoming a dedicated professional to our team who shares our commitment to excellence in client service.