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Administrative Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Woodgrain

Administrative Assistant- Sonoma, CA

Sonoma, CA

$20.25 - $27.25/hr

The Administrative Assistant schedules appointments, gives information to callers, and relieves official of clerical work, administrative, and business details. Responsibilities: • Assists in ...

Woodgrain

Administrative Assistant- Sonoma, CA

Sonoma, CA

$20.25 - $27.25/hr

Looking for stability? Join Woodgrain! We're growing fast and offering lifetime careers in a supportive work environment. About Woodgrain: Woodgrain is one of the top millwork operations in the world ...

Ascend

Administrative Coordinator

Santa Rosa, CA · On-site

$23 - $25/hr

As an effective Administrative Coordinator for the Leasing, you have a great eye for detail and ... Maintain filing systems * Assist with projects as needed Position Requirements: * Excellent ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Santa Rosa, CA

Administrative Assistant information

See Santa Rosa, CA salary details

$12

$23

$34

How much do administrative assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administrative assistant in Santa Rosa, CA is $23.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $25.48 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Santa Rosa, CA?

The most popular types of Administrative jobs in Santa Rosa, CA are:

What are popular job titles related to Administrative Assistant jobs in Santa Rosa, CA?

For Administrative Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Administrative Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Administrative Assistant jobs?

Cities near Santa Rosa, CA with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,853 per year, or $23 per hour.

Administrative Assistant I

Partnership HealthPlan of California

Santa Rosa, CA • On-site

$19.75 - $26.50/hr

Full-time

Re-posted 10 days ago

Job description

Overview

To provide administrative support to the department head, leadership team, and staff as assigned.

Responsibilities

Fields telephone calls. Receives and directs visitors. Maintains assigned calendars and schedules. Schedules and coordinates meetings. Prints and distributes meeting packets. Creates and processes expense reports. Creates correspondence, forms, reports, graphs, visual presentations, and other relateddocuments. Places catering orders. Captures and publishes meeting minutes and other correspondence as directed. Develops, formats, and distributes information to internal and external stakeholders. Orders and maintains department supplies. Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars,registration). Maintains organization charts. Maintains effective filing systems. Creates, submits, and tracks to completion departmental training requests and otherdocuments as directed. Ensures department employee timesheets are approved per payroll timelines. Works with department leadership to develop and submit monthly update reports anddocuments per schedule or direction. Responsible for department event planning and coordination (i.e. department meetings,teambuilding's, etc.) and may assist with organization wide events if needed. Other duties as assigned.

Qualifications

Education and Experience

High school diploma or equivalent.

 

 

Special Skills, Licenses and Certifications

Working knowledge of and proficient in multiple business softwareapplications including Microsoft Office Suite. Knowledge of medicalterminology preferred. Typing speed of 40 wpm. Knowledge of generalbusiness office machines operations. Valid California driver's licenseand proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

 

 

 

Performance Based Competencies

Effective written communication skills are required. Excellent attentionto detail and organization skills with ability to prioritize assignments,maintain effective filing systems, and meet deadlines. Ability to usegood judgment and handle confidential and sensitive issues with tactand diplomacy. 

Work Environment And Physical Demands

Works in a standard cubicle workstation. More than 50% of work timemay be spent sitting or standing in front of a computer monitor. Whenrequired, ability to move, carry, or lift objects of varying sizes,weighing up to 25 lbs. 

All HealthPlan employees are expected to:

  • Provide the highest possible level of service to clients;
  • Promote teamwork and cooperative effort among employees;
  • Maintain safe practices; and
  • Abide by the HealthPlan's policies and procedures, as they may from time to time be updated.

HIRING RANGE:

$29.9535 - $35.1954

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

Employment Type: FULL_TIME

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