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Virtual Administrative Jobs in Santa Rosa, CA (NOW HIRING)

Talkiatry

Remote Therapist - California

Santa Rosa, CA · Remote

$90K - $110K/yr

Minimal administrative burden in a fully remote environment * Clear expectations around caseload, documentation, and pace * Our outpatient therapy model is intentionally built for virtual care, not ...

Talkiatry

Remote Therapist - California

Santa Rosa, CA · Remote

$90K - $110K/yr

Minimal administrative burden in a fully remote environment * Clear expectations around caseload, documentation, and pace * Our outpatient therapy model is intentionally built for virtual care, not ...

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Virtual Administrative information

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$12

$23

$36

How much do virtual administrative jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for virtual administrative in Santa Rosa, CA is $23.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $25.24 per hour, depending on experience, location, and employer.

What is a virtual administrative assistant?

Virtual administrative jobs include a variety of clerical positions that allow you to assist an office through one or more online systems. In this role, you may schedule meetings and appointments, process emails, perform data entry, and decide which tasks to assign to other employees. Many aspects of this job vary based on the company employing you. For example, some positions at medical offices focus on scheduling appointments for patients, while administrators at multinational corporations may emphasize calendars and travel arrangements. Most virtual administrative jobs concentrate on supporting one or more employees—typically a manager or executive—and you may use a phone, email, texts, or other communication systems to stay in touch with them.

How do virtual administrative assistants typically communicate and collaborate with remote teams and clients?

Virtual Administrative professionals primarily use digital tools such as email, instant messaging platforms (like Slack or Microsoft Teams), and video conferencing software (such as Zoom or Google Meet) to communicate with teams and clients. They often coordinate schedules, manage tasks, and share documents via cloud-based project management systems and shared drives. Maintaining clear, proactive communication is essential to overcome challenges related to remote work, such as differing time zones and limited face-to-face interaction. Building strong digital communication skills helps virtual admins stay organized, establish trust, and ensure smooth workflow with all stakeholders.

What are the key skills and qualifications needed to thrive as a virtual administrative assistant, and why are they important?

To thrive as a Virtual Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by experience or a relevant administrative qualification. Familiarity with tools such as Microsoft Office Suite, Google Workspace, project management platforms, and virtual communication systems is typical. Excellent written and verbal communication, time management, and self-motivation are standout soft skills in this role. These competencies are vital for efficiently supporting remote teams, ensuring smooth operations, and maintaining productivity without direct supervision.

What is the difference between Virtual Administrative vs Virtual Executive Assistant?

AspectVirtual AdministrativeVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareAdvanced skills, often with experience supporting executives
Work EnvironmentRemote, supporting multiple clients or businessesRemote, supporting high-level executives or C-suite
Employer UsageSmall businesses, entrepreneurs, agenciesCorporations, startups, executive teams
Common Search IntentVirtual Administrative vs Virtual Executive Assistant

While both roles involve remote administrative support, Virtual Administrative professionals typically handle general tasks like data entry and scheduling for various clients. Virtual Executive Assistants focus on high-level support for executives, managing complex calendars and confidential communications. The main difference lies in the scope and level of responsibility, with Virtual Executive Assistants often requiring more experience and specialized skills.

More about Virtual Administrative jobs

What are the most commonly searched types of Administrative jobs in Santa Rosa, CA?

The most popular types of Administrative jobs in Santa Rosa, CA are:

What are popular job titles related to Virtual Administrative jobs in Santa Rosa, CA?

For Virtual Administrative jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Virtual Administrative jobs in Santa Rosa, CA look for?

The top searched job categories for Virtual Administrative jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Virtual Administrative jobs?

Cities near Santa Rosa, CA with the most Virtual Administrative job openings:

Virtual Administrative jobs near you
Infographic showing various Virtual Administrative job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $48,476 per year, or $23.3 per hour.

Executive Administrative Assistant

Traditional Medicinals

Rohnert Park, CA • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

SUMMARY
The Executive Administrative Assistant serves as a trusted operational partner to the CEO and eight-member Executive Leadership Team (ELT). This role goes beyond traditional administrative support — it requires sound judgment, discretion, and the ability to anticipate needs, manage competing priorities, and keep the organization moving. The ideal candidate is a proactive, detail-oriented professional who takes ownership of outcomes and builds strong relationships across the company.
ESSENTIAL FUNCTIONS
1. Executive and Calendar Support
  • Manage and maintain calendars for the CEO and ELT, including proactive scheduling, prioritization, and conflict resolution
  • Maintains the calendar for the company through the corporate calendar and timing associated with key company and stakeholder meetings.
  • Anticipate executive needs by maintaining working knowledge of CEO priorities, active projects, key vendors, and associated budgets
  • Coordinate vendor relationships, process invoices, and support setup and onboarding of new vendors as needed
  • Leverage organizational systems, tools, and relationships to move work efficiently across the company
2. Meeting Coordination and Execution
  • Plan and execute logistics for Board and ELT meetings, including room booking, catering, audiovisual setup, and video conference preparedness – both on and offsite
  • Prepare and format Board meeting materials — presentations, PDFs, and supporting documents — consistent with brand guidelines
  • Attend meetings as requested; capture notes, track action items, and follow up on decisions
  • Coordinate guest and external participant meeting setups
3. Travel and Expense Management
  • Arrange all ELT travel, including domestic and international bookings (flights, accommodations, ground transportation)
  • Coordinate international travel arrangements for all employees except Regional Relationship Managers
  • Book Board travel as requested
  • Submit and reconcile expense reports for ELT and Board members
  • Reinforce and guide compliance with company travel and expense policies
4. Confidentiality and Discretion
  • Handle all sensitive and confidential information — executive discussions, personnel matters, business decisions — with the highest level of discretion
  • Maintain trust as a consistent steward of confidential company information
5. Special Projects
  • Support ad hoc initiatives and special projects as assigned by the CEO or ELT
REQUIREMENTS
Experience/Education:
  • 5-7 years of progressive experience in executive administrative support, preferably supporting C-suite leaders
  • Certified Administrative Professional (CAP) designation strongly preferred
  • Bachelor's Degree desired
Knowledge/Abilities/Skills:
  • Advanced proficiency in Microsoft Office Suite (Teams, Excel, PowerPoint, Outlook) and virtual meeting platforms
  • Strong organizational skills with the ability to manage multiple priorities simultaneously without losing accuracy or follow-through
  • Exceptional written and verbal communication skills
  • Proactive, resourceful, and solutions-oriented — takes initiative without waiting to be asked
  • Builds effective relationships across all levels of the organization
  • Culturally sensitive and comfortable supporting a diverse, global stakeholder base
  • High standards for quality and a genuine investment in delivering excellent work
  • Comfortable with ambiguity and able to adapt quickly to shifting priorities
Travel Requirements: N/A
Office Hours/Location:
  • This position is based in Rohnert Park, CA. Office hours are Monday through Friday, 8:30 – 5:00 pm. This is an onsite role offering flexibility to occasionally work remotely. Expected in-offices days are Monday - Friday. Subject to change.
  • Remote candidates will not be considered for this role.
Physical/Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or
hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Compensation range is $85,700 - $112,455
Compensation is determined based on non-discriminatory, business-related factors, including but not limited to, training, experience, education and/or professional certifications, geographic location, and market data.
Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers.  We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet.  We are committed to building an inclusive workplace for all our people.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
 

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