ZipRecruiter

Log In

2

Remote Executive Administrative Assistant Jobs in Santa Rosa, CA

BoxPower

FP&A Director

Bodega Bay, CA · Remote

... goes to the executive team and Board of Directors. The FP&A Director owns the planning and ... This role is fully remote or hybrid eligible. Key Responsibilities: Project Finance Modeling * Own ...

BoxPower

FP&A Director

Bodega Bay, CA · On-site +1

... goes to the executive team and Board of Directors. The FP&A Director owns the planning and ... This role is fully remote or hybrid eligible. Key Responsibilities: Project Finance Modeling * Own ...

ABB

Senior Leader, U.S. Trade Compliance Program

CA · Remote

Remote {#LI-Remote} This role is contributing to the Country Trade Compliance group in the United ... Develop metrics and executive reporting to provide leadership visibility into compliance program ...

Doxel

Full Stack Software Engineer

Bodega Bay, CA · Remote

From hospitals to data centers, and from field leaders to executive teams, Doxel is used every day ... Remote first culture (for most roles) * Comprehensive Health Insurance (Medical, Dental, Vision)

BPM LLP

Tax Intern (January 2027)

Santa Rosa, CA · On-site +1

$29 - $33/hr

You will engage in regional intern events, executive speaker sessions with firm partners, and ... Champion sustainable workplace practices by supporting remote-first operations, promoting paperless ...

next page

Showing results 1-20

All JobsAdministrative JobsRemote Executive Administrative Assistant JobsRemote Executive Administrative Assistant Jobs in Santa Rosa, CA

Remote Executive Administrative Assistant information

See Santa Rosa, CA salary details

$16

$31

$46

How much do remote executive administrative assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for remote executive administrative assistant in Santa Rosa, CA is $31.30, according to ZipRecruiter salary data. Most workers in this role earn between $24.18 and $38.65 per hour, depending on experience, location, and employer.

What is a remote executive administrative assistant?

A Remote Executive Administrative Assistant is a professional who provides high-level administrative support to executives or senior management from a remote location, often working from home. Their duties typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. These assistants use digital tools and communication platforms to stay connected and efficiently support their executives. This role requires excellent organizational, communication, and time-management skills, as well as proficiency with office software and virtual collaboration tools.

What are the key skills and qualifications needed to thrive as a remote executive administrative assistant?

To thrive as a Remote Executive Administrative Assistant, you need excellent organizational skills, attention to detail, and experience supporting executives, often with a background in business administration or a related field. Proficiency with office software like Microsoft Office Suite, calendar management tools, and virtual collaboration platforms such as Zoom or Slack is typically required. Strong communication, discretion, and time management are critical soft skills that help build trust and manage competing priorities. These capabilities ensure seamless executive support, efficient workflow, and effective remote collaboration in a dynamic business environment.

How does a remote executive administrative assistant effectively manage communication and scheduling across different time zones?

As a Remote Executive Administrative Assistant, managing communication and scheduling across multiple time zones is a common challenge. To address this, assistants frequently use digital calendar tools (like Google Calendar or Outlook) with built-in time zone support, and proactively confirm meeting times with all participants. Clear, concise communication and the use of project management software ensure that tasks and deadlines are synchronized, regardless of location. Familiarity with the executive’s preferred communication methods and flexibility in working hours can also help maintain seamless coordination across global teams.

What is the difference between Remote Executive Administrative Assistant vs Remote Administrative Assistant?

AspectRemote Executive Administrative AssistantRemote Administrative Assistant
CredentialsTypically requires experience in executive support, proficiency in office software, and sometimes specialized certificationsRequires general administrative skills, basic office software knowledge, and sometimes entry-level experience
Work EnvironmentSupports executives or senior management, often in fast-paced, high-responsibility settingsSupports teams or departments with routine administrative tasks
Employer & Industry UsageCommonly employed in corporate, legal, or financial sectors supporting executivesUsed across various industries for general administrative support roles
Search & Comparison IntentOften searched by those seeking high-level support roles or executive support jobsMore general, for entry-level or team support positions

The main difference lies in the level of responsibility and the target support role. Remote Executive Administrative Assistants focus on supporting senior executives with complex tasks, while Remote Administrative Assistants handle broader, routine administrative duties for teams or departments.

What are popular job titles related to Remote Executive Administrative Assistant jobs in Santa Rosa, CA?

For Remote Executive Administrative Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Remote Executive Administrative Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Remote Executive Administrative Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Remote Executive Administrative Assistant jobs?

Cities near Santa Rosa, CA with the most Remote Executive Administrative Assistant job openings:

Remote Executive Administrative Assistant jobs near you
Infographic showing various Remote Executive Administrative Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $65,105 per year, or $31.3 per hour.

Program Coach & Special Education Specialist

Petaluma, CA • Remote

Executive Functions
See more jobs at Executive Functionsexternal

Part-time

Medical, Retirement

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Program Coach & Special Education Specialist

Part-Time Hourly (20 +/- Hours/Week) | Fully Remote

Executive Functions, Inc. (dba EF Specialists)

Master's degree in Special Education (or a closely related field).


Who We Are

At EF Specialists, we help middle school, high school, and college students develop the executive function skills they need to thrive in school-and beyond. Through individualized coaching, family collaboration, and evidence-based strategies, we empower students with ADHD, learning differences, autism, and other executive functioning challenges to become more confident, independent learners.

We're growing and looking for an exceptional Program Coach & Special Education Specialist to become a key member of our coaching team. This is a high-impact role where you'll coach students, partner with families, consult on educational plans, and help shape the future of our growing organization.

If you're passionate about helping students reach their potential and enjoy wearing multiple hats in a fast-paced, mission-driven company, we'd love to meet you.


The Role

You'll receive training directly from our Founder & CEO and become an integral part of delivering our signature Coaching Program.

Your responsibilities will include:

  • 1:1 Executive Function Coaching - Coach middle school, high school, and college students in planning, organization, time management, self-advocacy, emotional regulation, and follow-through.
  • Family Team Meetings - Partner with parents and caregivers to review progress, align on goals, and create practical strategies that support student success at home and school.
  • Group Coaching & Accountability Sessions - Facilitate weekly planning and accountability groups that help students prioritize, stay organized, and build consistent routines.
  • IEP & 504 Consultations - Guide families through accommodations, educational planning, and school collaboration.
  • Complex Case Management - Manage a caseload of students with diverse learning, executive functioning, and behavioral profiles while collaborating with families, schools, and outside providers.
  • Discovery Calls - Meet with prospective families to understand their needs, explain our services, and recommend appropriate support.
  • Business & Administrative Projects
    (depending on hours) - Support referral outreach, operational improvements, and strategic initiatives that help the company grow.
  • Additional Responsibilities - Contribute to special projects and other duties as assigned by the Founder & CEO.


We're Looking for Someone Who...

  • Holds a Master's degree in Special Education (or a closely related field).
  • Has experience working with middle school, high school, and/or college students with ADHD, learning differences, autism, and executive function challenges.
  • Brings confidence, warmth, professionalism, and a genuine sense of humor that helps build strong relationships with students.
  • Believes students with diverse learning needs can thrive with the right coaching and support.
  • Is comfortable working with complex, resistant, or struggling students while remaining patient, creative, and solution-focused.
  • Demonstrates exceptional executive function skills personally-you stay organized, prioritize effectively, meet deadlines, and proactively communicate without needing reminders.
  • Is an outstanding communicator who builds trust with students, parents, schools, and colleagues.
  • Is comfortable leading one-on-one coaching sessions, group classes, family meetings, IEP and 504 consultations, and discovery calls.
  • Is responsive, dependable, and committed to delivering an exceptional client experience.
  • Welcomes feedback, enjoys continuous learning, and thrives in a collaborative environment.
  • Takes ownership, works independently, and contributes wherever needed.
  • Enjoys working in a growing entrepreneurial company where flexibility, initiative, and problem-solving are highly valued.


Schedule & Work Environment

  • Preferred Schedule: Sunday-Thursday (Monday-Friday schedules will also be considered).
  • Core Coaching Hours: 2:00 PM-7:00 PM Pacific Time, with some evenings extending until 8:00 PM Pacific.
  • Academic Calendar: Most of our students follow the academic school calendar, i.e., busy mid-August to mid - June. Less work during school breaks - Summer, winter, spring
  • Consistent Availability: Families rely on recurring weekly appointments, so dependable availability during these hours is essential.
  • Remote Position: Candidates located anywhere in the United States are encouraged to apply, provided they can consistently work Pacific Time hours.
  • Home Office: You'll maintain a private, distraction-free workspace with reliable high-speed internet and the technology needed to provide outstanding virtual coaching.


Compensation & Benefits

  • Part-time position (20 +/- hours/week)
  • $47 per hour plus Benefits
  • Performance-based bonus opportunities
  • 401(k) with generous employer match
  • Healthcare reimbursement for employees working 30+ hours
  • Technology reimbursement


Our Mission

We believe every student can learn. With the right coaching, students with executive function challenges can build the skills, confidence, and independence that transform not only their academic success-but their lives. We're looking for an exceptional educator who shares that belief and is excited to make a meaningful impact every day.


Ready to Join Us?

If you read this and thought, "That's me," we'd love to hear from you. Send us a cover letter on why you would be a great fit.


Learn more about EF Specialists: https://www.efspecialists.com/


Apply