Administrative Assistant Jobs in Remote, OR (NOW HIRING)

Summary The Roseburg VA Health Care System is one of the leading health care systems providing innovative care to Veterans in the Veterans Integrated Service Network 5 (VISN 5), Health System Area 5.1 (HSA 5.1), which includes medical centers and clinics in Alaska, Washington, Oregon, California, Hawaii, Idaho, Montana, Arizona, New Mexico, American Samoa, Guam, Northern Mariana Islands and Manila Unique Veterans. Responsibilities The duties of this position include but are not limited to the following: The incumbent will be an employee of the Roseburg VA Healthcare System (RVAHCS) Patient Care Services. The reporting structure is identified on the organizational chart, ultimately reporting to the Associate Chief NurseGeriatrics and Extended Care (GEC) through a Nurse Manager, Assistant Nurse Manager, or Program Director. The position is responsible for the nursing assistant duties, including acute and close observation, taking, and documenting vital signs, collecting lab specimens including phlebotomy, passing, and picking up meal trays, tracking and documenting intake and output, assisting with transporting of Veterans/residents, and duties as assigned by the Supervisor or designee. The position requires the ability to work alternate schedules during evenings, nights, weekends, holidays, and may alternate schedules to ensure adequate coverage of support functions. Employee performs assigned duties in a manner that promotes quality health care, outstanding customer service, and the maintenance of an environment committed to serving the Veterans, their families, and internal and external stakeholders. Employee actively supports the team concept and functions as a team player, working collaboratively across service and care lines to accomplish the mission of the facility and service. The incumbent contributes to team initiatives and continuously strives to improve the effectiveness of the team. Employee works effectively with others, recognizing emergency situations, and acts appropriately. The position includes responsibility for coverage of medical support assistant (MSA) duties in the absence of the MSA or during times of high need as determined by the Supervisor or designee. The position includes temporary assignments (floating) during one's scheduled tour of duty in other clinical areas such as Mental Health and Urgent Care, during the times of high need as determined by the Supervisor or designee. The incumbent may be reassigned as necessary to meet the operational needs and mission of the healthcare system. The purpose of the work is to provide nursing assistant care that covers personal care, diagnostic support procedures, treatment procedures, Veteran/resident charting, and limited Veteran/resident teaching. The work contributes to a base of standard nursing care upon which further nursing care may be planned and/or provided by nurses. A secondary purpose is to assist with the administrative functions of the unit, communicate with internal and external customers, and assist with Veterans/residents with a variety of concerns. Timely and accurate performance of these duties relieves the clinical staff from routine administrative tasks and contributes to the effective functioning of the unit and the overall quality of Veteran/resident care. Performs a wide variety of nursing duties aimed at increasing the safety, comfort, and spirit of the Veteran/resident while following established policy and procedures. Provide acute and close observation of Veterans/residents with medical or mental health conditions requiring such observation. This includes intervening to prevent an act of self or other harm by Veterans/residents, assisting with prevention and management of disruptive behaviors, and reporting to the charge nurse any deviation from baseline behavior or condition. The incumbent refers issues/questions to supervisors, higher graded NAs, or other healthcare professionals for complex Veteran/resident situations including subtle changes in Veteran/resident behavior or condition or variances related to neurological signs, vital signs, and other parameters. The incumbent records intake and output, vital signs, percent ingestion of meals, and other activities of daily living and documents appropriately. Incumbent documents in Veterans/residents Electronic Health Record (EHR) a daily outline or summary of the Veteran/resident care using the approved format, including SBAR hand-off and verbally reports findings to higher graded NAs or charge nurse. Incumbent assists Veteran/resident with transfers from bed to chair, chair to bed, or bed to bedside commode using proper body mechanics and safe patient handling and mobility devices to ensure safety to self and Veteran/resident. Incumbent provides 1:1 observation for suicidal, wander risk, or high fall risk Veterans/residents as directed by the Supervisor or Charge Nurse. Total Rewards of a Allied Health Professional Work Schedule: Shifts will vary: 6:00am-2:30pm, 6:00am-6:30pm, 10:00am-10:30pm,2:00pm-10:30pm, 10:00pm-6:30am Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Telework: Not Available Virtual: This is not a virtual position. Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship- Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Training. Six months of general experience. Experience must demonstrate the ability to acquire the knowledge and skills to perform the work of a NA; OR, One year of education above high school with courses related to the NA occupation; OR, Completion of an intensive, specialized, occupation-related training course of study or program of less than one year as a NA may also meet in full the experience requirements for GS-3. English Language Proficiency- Nursing Assistants must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j. Grade Determinations: GS-3 Nursing Assistant: Experience and Education- None beyond basic requirements. GS-4 Nursing Assistant: Experience. One year of specialized experience as a NA or experience in another medical field (licensed practical nurse, health technician, hospital corpsman, etc.), performing technical and nursing skills requiring knowledge of the human physical and emotional states, therapeutic communication, and technical skills required for basic and intermediate treatments; OR, Education. Successful completion of 2 years above high school in an accredited institution with courses related to nursing care, health care or in a field of study appropriate to the specialization of the position, such as education in a program for psychology, psychiatric, or operating room technicians; AND Demonstrated Knowledge, Skills, and Abilities (KSAs). In addition, the candidate must demonstrate the following KSAs: Ability to provide a range of patient/resident care and contribute to the completion of the nurse care plan and recovery of patients/residents. Ability to observe patients/residents' or resident's physical or emotional status and refer deviations and/or problems to supervisor in a timely manner. Ability to properly use equipment, materials and supplies in simple diagnostic and treatment procedures such as bladder scan, continuous passive motion device, blood glucose monitoring machine, specimen collection, etc. Ability to communicate effectively with patients/residents, their families and other health professionals. GS-5 Nursing Assistant: Experience. One year of progressively responsible assignments and experience equivalent to the GS-4 level which demonstrates knowledge, skills, and abilities that are directly related to the specific assignment. In addition, the candidate must demonstrate the professional KSAs below; OR, Education. Successful completion of a 4-year course of study above high school leading to a bachelor's degree that included 24 semester hours of courses related to health care or possession of a bachelor's degree; AND Demonstrated KSAs Ability to assist in the full range of nursing care to patients/residents with physical and/or behavioral problems in a hospital, long term care or outpatient setting under the direction of a Registered Nurse and/or Licensed Vocational Nurse/Licensed Practical Nurse. Ability to communicate orally with patients/residents, families, interdisciplinary team and other personnel. This includes serving as a preceptor to new NAs by assisting with the coordination of their orientation and overseeing/assessing their practical experience while in a clinical setting. Ability to recognize and react to emergent patient/resident care situations and intervene while waiting for assistance. For example, recognizing need for basic life support, controlling bleeding and assisting with behavior crisis, etc. Education Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.