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Administrative Assistant To The Dean Jobs (NOW HIRING)

Uw

Executive Assistant to the Dean

Seattle, WA

Administrative Duties (40%) * Manage the Dean's complex and sensitive schedule. Coordinate day-to ... Work with the Assistant Dean for Finance in drafting and maintaining Dean's office policies and ...

University of Utah

$60 - $68/hr

The Executive Assistant provides high-level administrative, operational, and project support to the Alice Sheets Marriott Dean of Libraries as well as to additional members of the J.Willard Marriott ...

New

University of Utah

Administrative Assistants

Campus, IL · On-site

$23.15 - $29.13/hr

... Assistant IV will provide administrative support to the Dean of the Spencer Fox Eccle School of Medicine and work with other administrative stuff to perform a variety of support duties to ensure ...

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$28K

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How much do administrative assistant to the dean jobs pay per year?

As of Sep 3, 2026, the average yearly pay for administrative assistant to the dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

What does an administrative assistant to the dean do?

An Administrative Assistant to the Dean provides high-level administrative support to a college or university dean. Their responsibilities often include managing schedules, organizing meetings and events, handling correspondence, maintaining records, and serving as a liaison between the dean and students, faculty, or external stakeholders. They help ensure the daily operations of the dean's office run smoothly and efficiently by coordinating tasks and managing information. Attention to detail, strong communication skills, and the ability to handle confidential information are important in this role.

What are some typical challenges an administrative assistant to the dean might face, and how can they be managed effectively?

Administrative Assistants to the Dean often juggle multiple priorities, including managing complex schedules, coordinating meetings with diverse stakeholders, and handling confidential information. Balancing these tasks requires excellent organizational skills, adaptability, and clear communication. Proactively prioritizing tasks, using digital tools for scheduling, and maintaining discretion are key strategies for success. Building strong professional relationships within the dean’s office and across departments also helps facilitate smoother collaboration and problem-solving.

What are the key skills and qualifications needed to thrive as an administrative assistant to the dean, and why are they important?

To thrive as an Administrative Assistant to the Dean, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by an associate’s degree or relevant experience. Familiarity with office software suites (such as Microsoft Office), scheduling platforms, and sometimes student information systems is commonly required. Excellent interpersonal skills, discretion, and the ability to manage multiple priorities help someone excel in supporting academic leadership. These competencies are crucial for ensuring efficient operations, maintaining confidentiality, and fostering a supportive environment for both the Dean and the academic community.

What is the difference between Administrative Assistant To The Dean vs Administrative Assistant To The Vice President?

AspectAdministrative Assistant To The DeanAdministrative Assistant To The Vice President
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeHigh school diploma or equivalent; some roles prefer associate's degree
Work EnvironmentAcademic institutions, colleges, universitiesCorporate, government, or educational institutions
Industry UsagePrimarily in higher education settingsIn various sectors including education, government, and business
Common Search IntentUnderstanding roles in academia, supporting deansSupporting vice presidents, executive assistance

Both roles involve administrative support, scheduling, and communication tasks. The main difference lies in the work environment and the executive they support: the Administrative Assistant To The Dean works within academic institutions supporting deans, while the Administrative Assistant To The Vice President supports senior executives in various sectors. The skills and credentials are similar, but the context and industry focus differ.

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Cities with the most Administrative Assistant To The Dean job openings:

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Administrative Assistant To The Dean jobs near you
Infographic showing various Administrative Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $84,179 per year, or $40.5 per hour.

Admin Assistant to the Dean

University of New Mexico

Albuquerque, NM • On-site

$19.76 - $26.85/hr

Full-time

Medical, Dental, Vision, Life

Re-posted 28 days ago

University Of New Mexico rating

8.3

Company rating: 8.3 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

128th of 628 rated colleges and universities

Job description

Admin Assistant to the Dean
Requisition ID
req37153
Working Title
Admin Assistant to the Dean
Position Grade
10
Position Summary
The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant to the Dean position. This position acts as a key member of the COEHS Dean's Office and provides overall support to the Dean, Associate Deans, and other members of COEHS leadership. The Administrative Assistant to the Dean will work closely with the Dean and College Administrator to coordinate, oversee, and perform a wide variety of activities and to serve as a primary liaison to internal and external stakeholders. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.
The Administrative Assistant to the Dean will complete a broad range of duties including, but not limited to:
  • Coordinate the administrative functions of the COEHS Dean's Office including day-to-day oversight and direct support to the Dean and COEHS leadership
  • Manage the Dean's calendar and schedule meetings
  • Complete student employee hiring and training
  • Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs
  • Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks
  • Draft correspondence, administrative documents, and meeting minutes; and,
  • Serve as a primary point of contact for internal and external constituents.

See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
  • Experience in coordination and oversight of administrative support in a higher education setting.
  • Experience planning, scheduling, and coordinating calendars, meetings, and events.
  • Experience creating correspondence and reports, and recording meeting minutes.
  • Experience with data and recordkeeping, including proficiency in Adobe and Microsoft suite products.
  • Experience with UNM fiscal and purchasing processes and systems

Additional Requirements
Campus
Main - Albuquerque, NM
Department
COEHS Deans Office (522B)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $19.76 to $26.85
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
7/22/2026
Eligible for Hiring Incentive
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
Remote work will be considered after the candidate successfully completes their probation period
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Resume/UNMJobs application and Cover Letter required
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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