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Administrative Assistant To The Dean Jobs (NOW HIRING)

Winthrop University

Assistant to the Dean

Rock Hill, SC · On-site

$51K/yr

Posting Details Position Information Winthrop Position Title Assistant to the Dean State Title Administrative Coordinator I State Class Code AH10 State Pay Table GEN Annual Salary/Hiring Range $51 ...

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University of Utah

Administrative Assistants

Campus, IL · On-site

$23.15 - $29.13/hr

... Assistant IV will provide administrative support to the Dean of the Spencer Fox Eccle School of Medicine and work with other administrative stuff to perform a variety of support duties to ensure ...

Universities of Wisconsin

Dean's Assistant

Oshkosh, WI · On-site

$25/hr

The College of Business, Arts and Communication Dean's Assistant provides comprehensive administrative, operational, and organizational support to ensure the effective functioning of the Dean ...

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Administrative Assistant To The Dean information

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$84.2K

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How much do administrative assistant to the dean jobs pay per year?

As of Aug 8, 2026, the average yearly pay for administrative assistant to the dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an administrative assistant to the dean might face, and how can they be managed effectively?

Administrative Assistants to the Dean often juggle multiple priorities, including managing complex schedules, coordinating meetings with diverse stakeholders, and handling confidential information. Balancing these tasks requires excellent organizational skills, adaptability, and clear communication. Proactively prioritizing tasks, using digital tools for scheduling, and maintaining discretion are key strategies for success. Building strong professional relationships within the dean’s office and across departments also helps facilitate smoother collaboration and problem-solving.

What is the difference between Administrative Assistant To The Dean vs Administrative Assistant To The Vice President?

AspectAdministrative Assistant To The DeanAdministrative Assistant To The Vice President
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeHigh school diploma or equivalent; some roles prefer associate's degree
Work EnvironmentAcademic institutions, colleges, universitiesCorporate, government, or educational institutions
Industry UsagePrimarily in higher education settingsIn various sectors including education, government, and business
Common Search IntentUnderstanding roles in academia, supporting deansSupporting vice presidents, executive assistance

Both roles involve administrative support, scheduling, and communication tasks. The main difference lies in the work environment and the executive they support: the Administrative Assistant To The Dean works within academic institutions supporting deans, while the Administrative Assistant To The Vice President supports senior executives in various sectors. The skills and credentials are similar, but the context and industry focus differ.

What does an administrative assistant to the dean do?

An Administrative Assistant to the Dean provides high-level administrative support to a college or university dean. Their responsibilities often include managing schedules, organizing meetings and events, handling correspondence, maintaining records, and serving as a liaison between the dean and students, faculty, or external stakeholders. They help ensure the daily operations of the dean's office run smoothly and efficiently by coordinating tasks and managing information. Attention to detail, strong communication skills, and the ability to handle confidential information are important in this role.

What are the key skills and qualifications needed to thrive as an administrative assistant to the dean, and why are they important?

To thrive as an Administrative Assistant to the Dean, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by an associate’s degree or relevant experience. Familiarity with office software suites (such as Microsoft Office), scheduling platforms, and sometimes student information systems is commonly required. Excellent interpersonal skills, discretion, and the ability to manage multiple priorities help someone excel in supporting academic leadership. These competencies are crucial for ensuring efficient operations, maintaining confidentiality, and fostering a supportive environment for both the Dean and the academic community.
More about Administrative Assistant To The Dean jobs
What cities are hiring for Administrative Assistant To The Dean jobs? Cities with the most Administrative Assistant To The Dean job openings:
What states have the most Administrative Assistant To The Dean jobs? States with the most job openings for Administrative Assistant To The Dean jobs include:
What job categories do people searching Administrative Assistant To The Dean jobs look for? The top searched job categories for Administrative Assistant To The Dean jobs are:
Administrative Assistant To The Dean jobs near you
Infographic showing various Administrative Assistant To The Dean job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $84,179 per year, or $40.5 per hour.

Assistant to the Dean

Winthrop University

Rock Hill, SC • On-site

$51K/yr

Full-time

Posted 2 days ago

New

Job description

Posting Details
Position Information
Winthrop Position Title
Assistant to the Dean
State Title
Administrative Coordinator I
State Class Code
AH10
State Pay Table
GEN
Annual Salary/Hiring Range
$51,978
Job Purpose
Reporting to the Dean of Graduate, Continuing and Online Education (SGCO), the Assistant to the Dean provides operational support for the school's programs, activities and events.
Required Qualifications
Bachelor's degree and one year of responsible administrative experience.
Preferred Qualifications
  • Master's degree or work toward a master's degree.
  • Three years of relevant experience in higher education.
  • Proficiency with Microsoft Office and Ellucian Banner software.

Knowledge, Skills & Abilities Summary
  • Knowledge of office management and higher education operations.
  • Exceptional customer service and event-planning skills.
  • Effective oral and written communication skills.
  • Effective organizational skills and the ability to manage multiple concurrent projects while meeting deadlines and maintaining accuracy and attention to detail.
  • Effective interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
  • Ability and willingness to become knowledgeable enough about the university's graduate and continuing education programs to serve as a liaison to other campus groups/departments and external institutions and constituencies.
  • Sufficient technical expertise to master software required to perform job duties.

Job Summary
Graduate Student Services, Budgeting and Academic Operations
  • Collaborates with faculty and administrative units across the university, including Financial Aid, Records and Registration, the Business Center, Human Resources and external vendors to coordinate and enhance processes related to graduate assistantships, scholarships, travel awards and thesis completion.
  • Serves as a liaison to academic departments, administrative offices and students to ensure efficient service delivery and compliance with university policies and procedures.

Student Engagement, Outreach and Special Events
  • Leads the development, planning and execution of programs, events and engagement initiatives that support SGCO recruitment, retention, student success, alumni engagement and advancement efforts.
  • Collaborates with faculty, staff, alumni, donors, community partners and university offices to create meaningful experiences that strengthen connections among graduate, adult, online and continuing education students and advance the mission of SGCO.

Administrative Operations and Resource Management
  • Coordinates administrative operations, resource management and strategic communications activities.
  • Develops and disseminates communications.
  • Maintains official records and documentation to support operational effectiveness, institutional assessment, accreditation and compliance.
  • Ensures timely payment of CBE faculty.
  • Partners with the Business Center and other university offices to support procurement, purchasing, operational planning and administrative processes.
  • Oversees office operations, technology resources, equipment and supplies to ensure efficient and effective service delivery.
  • Identifies opportunities to improve workflows, enhance operational efficiency and support the strategic priorities.

Academic Governance and Executive Administration
  • Serves as the primary administrative coordinator and provides executive support to the Dean.
  • Coordinates the activities of the Graduate Council, Dean's Council, UGAC, advisory boards and other committees, councils and strategic initiatives led by the Dean.
  • Prepares and distributes agendas and supporting materials, documents proceedings, maintains official records, and facilitates communication among committee members.
  • Manages and maintains the SGCO and Dean's calendars, ensuring effective scheduling, coordination and prioritization of meetings, events and strategic activities.

Summer Session and Continuing Education Operations
  • Coordinates operational support for undergraduate and graduate summer sessions and continuing education activities at offsite learning centers.
  • Collaborates with faculty, academic departments, Records and Registration and campus partners to support program development, scheduling, enrollment planning and implementation of continuing education, certificate, workforce development and other academic programs.
  • Provides administrative support to the Dean in advancing strategic initiatives related to summer programming and the expansion of non-credit educational opportunities.
  • Provides administrative and project support for strategic initiatives, emerging priorities and special projects that advance SGCO goals.

Travel/Overtime Requirements
Occasional evening and weekend hours.
Telecommuting
Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.
License/Certification
Type of Position
Classified
Position Status
Full-Time
FLSA Status
Exempt
Hours Per Week
37.5
Months per Year
12
Posting Detail Information
Posting Number
2027018S
Open Date
08/06/2026
Close Date
08/27/2026
Special Instructions to Applicants
PLEASE NOTE
* A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).
* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.
NOTICE

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