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Administrative Assistant Front Desk information

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How much do administrative assistant front desk jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for administrative assistant front desk in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What does an administrative assistant front desk do?

An administrative assistant front desk manages reception duties such as greeting visitors, answering phone calls, scheduling appointments, and handling correspondence. They often use office software and maintain organized records to support daily operations in an office environment.

What are the main responsibilities of an administrative assistant front desk?

An Administrative Assistant Front Desk is responsible for greeting visitors, answering and directing phone calls, handling incoming and outgoing mail, and maintaining front desk organization. They also assist with scheduling appointments, managing calendars, and performing basic clerical tasks such as filing, data entry, and ordering office supplies. This role is often the first point of contact for clients and staff, requiring excellent communication and customer service skills.

How does an administrative assistant front desk typically collaborate with other departments or team members?

As an Administrative Assistant Front Desk, you'll frequently interact with staff across various departments to ensure smooth office operations. This includes coordinating meeting schedules, managing visitor logs, assisting with document distribution, and relaying important messages. Effective communication and strong organizational skills are key, as you'll often act as the first point of contact and a liaison between guests, employees, and management. Building positive relationships with colleagues can help streamline workflows and contribute to a supportive work environment.

What are the key skills and qualifications needed to thrive as an administrative assistant front desk, and why are they important?

To thrive as an Administrative Assistant Front Desk, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is often required. Excellent communication, professionalism, and a customer-focused attitude are vital soft skills for success in this role. These abilities ensure smooth office operations, provide a positive first impression for visitors, and support overall workplace efficiency.

What is the difference between Administrative Assistant Front Desk vs Administrative Assistant Receptionist?

AspectAdministrative Assistant Front DeskAdministrative Assistant Receptionist
CredentialsHigh school diploma or equivalent; some roles may prefer certificationsHigh school diploma or equivalent; similar certifications
Work EnvironmentOffice reception area, front desk, administrative supportReception area, greeting visitors, answering calls
Employer & Industry UsageCommon in corporate, healthcare, legal settingsCommon in healthcare, hospitality, corporate offices
Search & Comparison IntentOften searched for job duties, skills, and requirementsOften compared for front desk and customer service roles

Both roles involve front desk duties and require similar credentials. The Administrative Assistant Front Desk typically encompasses broader administrative support, while the Administrative Assistant Receptionist focuses more on greeting visitors and handling calls. The roles are often used interchangeably but may differ slightly based on specific employer needs.

What cities are hiring for Administrative Assistant Front Desk jobs? Cities with the most Administrative Assistant Front Desk job openings:
Who are the top companies hiring for Administrative Assistant Front Desk jobs? The top employers for Administrative Assistant Front Desk jobs are:
What states have the most Administrative Assistant Front Desk jobs? States with the most job openings for Administrative Assistant Front Desk jobs include:
Administrative Assistant Front Desk jobs near you
Infographic showing various Administrative Assistant Front Desk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,375 per year, or $18.9 per hour.

Administrative Assistant - Front Desk

Shine Technologies Corp

Janesville, WI • On-site

$19.23 - $21.63/hr

Other

Posted 2 days ago

New

Job description

Administrative Assistant - Front Desk Receptionist

SHINE Technologies is seeking an Administrative Assistant - Front Desk Receptionist to manage SHINE's Janesville headquarters front desk and reception area. The role greets and directs all visitors, vendors, clients and job candidates, ensures completion of visitor sign-in and security procedures, and provides administrative and clerical support to the team in compliance with applicable safety, quality and regulatory standards.

The base salary range for this position is $19.23 - $21.63 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities of the Administrative Assistant - Front Desk Receptionist:
  • Manage the HQ reception desk. Greet visitors, vendors, clients and job candidates professionally and with positivity. Accurately maintain the visitor log and route incoming calls and visitors while following controlled access procedures.
  • Answer, screen, and route incoming phone calls; take and relay accurate messages with call-back numbers.
  • Maintain a neat, organized reception area, including magazines, refreshments, and general office atmosphere; offer coffee or refreshments to visitors.
  • Provide administrative and clerical support to colleagues, including copying, scanning, filing, and data entry as requested.
  • Maintain accurate filing systems, records, and databases, both physical and electronic.
  • Manage collection of mail and outgoing shipping needs.
  • Provide meeting scheduling support for office staff and leadership.
  • Prepare and process expense reports and assist with basic invoicing or purchase orders as needed.
  • Manage announcement bulletins and employee celebrations.
  • Manage the condition of conference rooms adjoining the reception area.
  • Monitor, maintain, and order office and kitchen supplies; coordinate with vendors as needed.
  • Prep desks, welcome bags, and nametags for new employees.
  • Escort vendors as needed.
  • Assist corporate support with meetings, company events, and catering needs, keeping dietary restrictions in mind.
  • Support on-site logistics for company meetings and events.
  • Support special administrative projects and initiatives as needed.
  • Other duties as assigned.
Requirements:
  • High School Diploma or equivalent experience.
  • 2+ years of front desk, administrative, or customer service experience preferred.
  • Strong computer skills, effective communication skills, friendly and outgoing personality, organizational skills, and ability to respond to requests in an efficient and timely manner.
  • Proficient in the Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work independently with limited supervision.
  • Ability to prioritize and adapt in a fast-paced, high-visibility environment.
Working Conditions and Physical Effort:
  • Ability to use a computer, telephone and standard office equipment.
  • Ability to comply with safety and security requirements, including access-controlled areas.
  • Exposure to standard office noise and lighting conditions.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • Moderate physical activity. Requires handling of average weight objects up to 40 pounds or standing and/or walking for 2-3 hours per day.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies, LLC maintains affirmative action plans for individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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