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Administrative Assistant Data Entry Jobs in Springfield, MA

Manufacturing Company

Customer Service

Palmer, MA · On-site

$18.50 - $20/hr

Provide general administrative support, including data entry, filing, and document preparation. * Assist with scheduling and coordinating appointments. * Handle and resolve customer complaints or ...

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Administrative Assistant Data Entry information

See Springfield, MA salary details

$11

$21

$36

How much do administrative assistant data entry jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for administrative assistant data entry in Springfield, MA is $21.01, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $22.98 per hour, depending on experience, location, and employer.

What is an administrative assistant data entry?

An Administrative Assistant Data Entry job involves performing clerical tasks such as entering, updating, and managing data in computer systems or databases. The role also includes administrative duties like organizing files, handling correspondence, and assisting with office operations. Accuracy, attention to detail, and proficiency in data entry software are essential skills for this position.

What does an administrative assistant data entry do?

A typical day for an Administrative Assistant Data Entry professional involves entering and updating data in spreadsheets or databases, organizing files and records, managing correspondence, and supporting various administrative functions for the team. You may also answer phone calls, schedule appointments, and assist other staff with document preparation. Collaboration with coworkers is common, as you’ll often gather information from different departments to keep data accurate and up to date. This role requires balancing focused, independent work on data tasks with regular communication and support across the office.

What are the key skills and qualifications needed to thrive as an administrative assistant data entry?

To thrive as an Administrative Assistant Data Entry, you need strong organizational skills, attention to detail, and proficiency in managing documents and databases, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Excel, Word, and data management systems is typically required. Excellent communication skills, reliability, and adaptability help individuals excel in supporting teams and handling varied administrative tasks. These competencies ensure that information is accurately processed, organized, and accessible, supporting efficient business operations.

What are popular job titles related to Administrative Assistant Data Entry jobs in Springfield, MA?

For Administrative Assistant Data Entry jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Data Entry jobs in Springfield, MA look for?

The top searched job categories for Administrative Assistant Data Entry jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Administrative Assistant Data Entry jobs?

Cities near Springfield, MA with the most Administrative Assistant Data Entry job openings:

Administrative Assistant Data Entry jobs near you
Infographic showing various Administrative Assistant Data Entry job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $43,699 per year, or $21 per hour.

1.0 Administrative Assistant - 10 Months (HES)

Hebron Public Schools

Hebron, CT • On-site

$24.72 - $26.99/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

Position Type:
Administrative Assistant/Administrative Assistant - 10 Months
Date Posted:
8/11/2026
Location:
Hebron Board of Education
Date Available:
August 2026
Closing Date:
Until Filled
POSTING DATE: August 11, 2026
ANTICIPATED POSITIONS: 1.0 Administrative Assistant - 10 Month
SALARY: $24.72 -$26.99/hr (rates based on the 25-29 UPSEU Contract)
APPLICATION DEADLINE: Open until Filled
The Hebron Board of Education has a 10-month/year Administrative Assistant opening at Hebron Elementary School, starting in August 2026.
Position Summary:
Performs varied administrative assistant and clerical office support work of a responsible and confidential nature under the direction of the administration; assists in organization and administration of school activities, programs and operations as assigned; interacts with students; teachers and other school staff; parents/guardians/central office and the public; knowledge of Board of Education and District policies and procedures.
How to Apply:
Applicants who wish to apply can visit our website www.hebron.k12.ct.us - Hebron Public Schools website / Quick Links/ Employment /OPEN VACANCIES link to view and apply. You will be required to complete the application and upload a copy of your resume, up to three (3) current letters of reference and active certification (if applicable). Candidates will be required to undergo a background check.
Supervisor/Evaluation:
The administrative assistant works under the direction and supervision of the building administration.
Duties & Responsibilities:
  • Plan and organize work according to established or standard district office procedures
  • Establish task priorities within work assignment; ability to meet deadlines
  • Organize and assemble material; compile data; establish and maintain confidential information as directed; record and file documents
  • Word process reports, letters, forms and routine correspondence; copy and distribute such documents as student and staff records, student referral forms, lists, purchase orders and other reports as required
  • Receive and follow verbal or written instructions from building administration as to priority of directives
  • Answer telephone, take messages, direct callers or visitors and answer procedural questions based on knowledge of Board of Education and district policies, regulations and practices
  • Screen and greet parents/guardians, students or visitors to ascertain nature of business; direct parents/guardians/students or visitors to appropriate school or district staff
  • Demonstrate thorough knowledge relative to school and district safety and security practices and protocols; assist administrators and Central Office staff as directed
  • Prepare statistical and narrative reports; demonstrate ability to acquire working knowledge of regulations and legal requirements applicable to schools, including CT State Department of Education interfacing applications
  • Establish task priorities within work assignments, demonstrating initiative; sound judgement and effective problem-solving skills; ability to work independently with minimal direction
  • Assist in budget preparation and oversight, as appropriate, utilizing spreadsheets and data applications related to district budget protocols
  • Assist in the monitoring of school line item accounts as appropriate; maintains ledgers and balance accounts
  • Coordinate appointments and usage of building spaces by approved outside groups, per Board of Education and district policy and practice
  • Order supplies, prepare and record purchase orders, payment vouchers and receiving reports as appropriate
  • Follow up with vendors regarding partial or delayed purchase orders
  • Serve as primary contact for new student enrollment; enter and maintain accurate and current student census information in school and district data base
  • Maintain inventory of office supplies and initiate re-orders as needed
  • Organize materials for publication such as school schedules, catalogs and/or brochures/pamphlets or on-line information as directed
  • Schedule student or staff meetings, including PPT and/or Section 504 meetings
  • Record and provide information regarding daily student and staff absences; distribute appropriate reports documenting student and staff absences
  • Assist in substitute coverage process as appropriate to ensure that certified and non-certified staff absences are filled with appropriate substitute staff
  • Assist administration and Central Office staff to ensure implementation of all student school transportation procedures and tasks associated with student field trips
  • Process variety of student information, including student records, specific files, PPS data, library/media information, transportation lists, etc.
  • Prioritize mail/email upon receipt and organize for administrators' review and approval; ensure that information is promptly distributed appropriately for processing
  • Establish and maintain accurate filing system
  • Assist other administrative assistant staff as necessary to provide coverage
  • Maintain friendly and professional demeanor with students, school and district staff, parents/guardians, central office and the public
  • Provide needed support to students, including supervise when necessary
  • Organize, manage, and communicate dismissal information
  • Process DCF Background checks for volunteers, communicate results to teachers
  • Collaborate and assist colleagues and community organizations (AHM, PREP, PTA)
  • Perform other duties and responsibilities as may be assigned by the building administrators

Skills, Knowledge and Abilities:
  • SKILLS required: perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment, including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.
  • KNOWLEDGE: to satisfactorily perform the functions of the job includes: business telephone etiquette; concepts of grammar and punctuation; satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; multitasking; meeting deadlines and schedules; working with frequent interruptions; setting priorities; working as part of a team; making independent decisions.
  • ABILITY: to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; Ability is also required to work with a significant diversity of individuals and/or groups. Problem solving with data requires independent interpretation of guidelines.

Qualifications:
  • High School Diploma or GED
  • Minimum of three years of progressively responsible administrative/clerical experience including two years of secretarial experience work experience
  • Prior experience in an educational setting is desirable
  • Excellent verbal and written communication skills
  • Speak and comprehend verbal and written Standard English
  • Excellent interpersonal and problem-solving skills
  • Ability to maintain confidentiality in all matters related to students and staff
  • Calm demeanor in crisis situations
  • Knowledge of district software applications such as Microsoft Word, Excel, Publisher; Frontline/Applitrack; and Google Suite

Benefits Offered:
  • Paid Time Off: Includes sick and personal time.
  • Comprehensive Health Coverage: Medical, dental, and vision insurance options.
  • Health Savings Account (HSA): Available with enrollment in the medical plan.
  • Financial Protection: Employer-provided Life Insurance and optional Long-Term Disability.
  • Retirement Plans: 403(b) plan and a Town Pension Plan (subject to vesting period)

Physical Requirements:
Must have the physical ability to execute the full performance of duties for the position, including but not limited to: reaching, some lifting, standing, walking, carrying, bending, stooping, kneeling, crouching, sitting, and/or crawling.
Note: The above job description is illustrative and not all-inclusive of tasks and responsibilities of the position.
Non-Discrimination
The Hebron Board of Education is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Hebron Board of Education does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, access to Boy Scouts or other Designated Youth Groups or any other basis prohibited by Connecticut State and/or Federal nondiscrimination laws.
Inquiries regarding the Hebron Board of Education's nondiscrimination policies should be directed to:
Dr. Donald Briere
Title IX and Section 504 Coordinator
Hebron Public Schools
580 Gilead Street, Hebron, Connecticut 06248
860-228-2577

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