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Administration Professional Jobs in Quebec (NOW HIRING)

Lifeworks

Pension Analyst

Montreal, QC · On-site +1

CA$39K - CA$74K/yr

... and administration support. Here's what you'll do: * Respond to plan inquiries and requests from clients promptly and professionally * Assist in calculating and processing timely payment of ...

The Hospital at Westlake Medical Center

The DON oversees nursing operations, staffing, clinical practice, and professional development, working collaboratively with physicians, department leaders, and senior administration to drive ...

ICAO

Primary Care Practitioner

Montreal, QC

SEA is responsible for: administration of contracts (staff and non-staff personnel), contract ... Basic Life Support for Health Providers or CPR/AED Level C Certification Professional experience ...

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Administration Professional information

What is an administration professional?

Administration professionals are individuals who support the efficient operation of organizations by handling a variety of clerical, organizational, and managerial tasks. Their duties often include managing schedules, organizing files, handling correspondence, and coordinating office activities. They may hold job titles such as administrative assistant, office manager, or executive assistant, and play a vital role in keeping businesses running smoothly. Strong organizational, communication, and problem-solving skills are essential for success in this field.

What are some typical challenges administration professionals face when supporting multiple departments, and how can they manage competing priorities?

Administration Professionals often support several departments simultaneously, which can lead to competing priorities and tight deadlines. To manage this effectively, strong organizational skills and clear communication are essential. It’s important to regularly assess task urgency, delegate when appropriate, and use tools like shared calendars or project management software. Proactively checking in with team leaders also helps ensure alignment and prevents misunderstandings about expectations.

What are the key skills and qualifications needed to thrive as an administration professional, and why are they important?

To thrive as an Administration Professional, you need strong organizational abilities, attention to detail, and proficiency in office procedures, often supported by a diploma or degree in business administration. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes knowledge of database or document management systems is typical. Excellent communication, problem-solving skills, and the ability to multitask help you stand out in this role. These skills ensure efficient office operations, effective support to teams, and seamless handling of daily administrative tasks.

What is the difference between Administration Professional vs Office Assistant?

AspectAdministration ProfessionalOffice Assistant
CredentialsTypically requires a diploma or degree in business or administrationHigh school diploma or equivalent often sufficient
Work EnvironmentCorporate offices, government agencies, or large organizationsVariety of settings including offices, retail, or healthcare facilities
Job ResponsibilitiesManaging schedules, handling correspondence, coordinating meetings, administrative supportFiling, data entry, greeting visitors, basic clerical tasks

While both roles support office functions, Administration Professionals usually have more advanced responsibilities and require specific credentials, working in formal office environments. Office Assistants perform more basic clerical tasks and often have fewer formal qualifications. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Administration jobs in Quebec?

The most popular types of Administration jobs in Quebec are:

Administration Professional jobs near you
Infographic showing various Administration Professional job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Health & Safety Administrator (Temp)

Agnico Eagle Mines Limited

Rouyn-noranda, QC • On-site

Full-time

Posted 5 days ago

Job description

Reporting to the Superintendent, Health & Safety Construction, the Health & Safety Administrator provides administrative and operational support to the Canadian Health & Safety team throughout all phases of construction projects. The incumbent is responsible for maintaining Health & Safety records, coordinating documentation, supporting compliance and reporting processes, tracking corrective actions, and assisting with the administration of Health & Safety programs and systems. 

Responsibilities: 

  • Provide administrative support to the Health & Safety team across multiple construction projects. 
  • Maintain Health & Safety files, records, procedures, forms, and documentation. 
  • Assist with the preparation, review, and distribution of Health & Safety communications and materials. 
  • Ensure Health & Safety documentation is current, complete, and filed according to company standards. 
  • Compile and maintain Health & Safety statistics, reports, and key performance indicators (KPIs). 
  • Track safety observations, incident data,  and compliance activities. 
  • Prepare recurring and ad hoc reports for management and project teams. 
  • Support compliance activities by maintaining regulatory records and ensuring required documentation is available. 
  • Assist with internal and external audit preparation. 
  • Maintain data within Health & Safety management systems, including the Risk Management and Monitoring System (RMMS).
  • Monitor the status of assigned actions and follow up with stakeholders regarding outstanding items. 
  • Generate reports and dashboards from Health & Safety databases and systems. 
  • Maintain employee and contractor training records. 
  • Support onboarding processes by ensuring required Health & Safety documentation and training records are completed. 
  • Act as a point of contact for Health & Safety administrative inquiries. 
  • Schedule meetings, prepare agendas, record meeting minutes, and distribute action items. 
  • Liaise with project teams to obtain required information and documentation. 
  • Support initiatives aimed at improving Health & Safety administrative processes and reporting systems. 
  • Identify opportunities to streamline documentation, reporting, and record management practices. 
  • Contribute to the standardization of Health & Safety administrative processes across projects.

#L1-WA1

  • Minimum 2 yeas of experience in office administration role.
  • Diploma or Certificate in Office Administration, Business Administration, Occupational Health & Safety, or a related field. 
  • Training in document control, records management, or compliance administration. 
  • Strong verbal and written communication skills. 
  • Ability to interact professionally with employees, contractors, supervisors, and management.
  • Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint. 
  • Experience working with databases, reporting tools, and document management systems.

Apply