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Administration Executive Jobs in Quebec (NOW HIRING)

Cogeco

Executive Assistant

Montreal, QC · On-site

This role goes beyond traditional administration; you will optimize the CHRO's daily operations, facilitate seamless communication across executive leadership, and help drive key operational ...

Wealthy Recruiting

CA$50K - CA$60K/yr

... administration and special projects as assigned. * Coordinate communication between executives ... employees, customers, and external partners. * Track deadlines and ensure key initiatives remain on ...

Kativik Regional Government

Assistant-Director Compliance and Administration, Transportation Department (Permanent full time ... Accredited Airport Executive (AAE) or Certified Member (CM) designation from IAAE Canada considered ...

New

Bell Canada

Client Executive, BBM

Quebec, QC · Hybrid

As a Client Executive you will be leading the drive to service and sales within the B2B (Commercial ... Responsibility for accurate Forecasting and proper sales administration functions Critical ...

Swapcard

Account Executive - Mid Market - US

Montreal, QC

CA$90K - CA$100K/yr

As an Account Executive, you'll be at the forefront of driving revenue growth. Your pivotal role ... Territory mapping for target accounts and administration of internal systems and the coordination ...

CDPQ Infra

Executive Assistant

Montreal, QC · On-site

Diplome d'etudes collegiales en bureautique ou en administration; * Sept (7) d'experience dans un role similaire; * Une combinaison equivalente de scolarite et d'experience pourra etre prise en ...

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All JobsAdministration JobsAdministration Executive JobsAdministration Executive Jobs in Quebec

Administration Executive information

What does an administration executive do?

An administration executive manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software like MS Office and require strong organizational and communication skills to ensure smooth daily functioning.

What is the job of an executive administrator?

An executive administrator is responsible for managing administrative tasks such as scheduling meetings, handling correspondence, preparing reports, and coordinating office operations for executives or senior management. They often use tools like calendar software and require strong organizational and communication skills to support efficient business functions.

What do administrative executives do?

Administrative executives are responsible for managing office operations, coordinating schedules, handling correspondence, and supporting staff and management. They often use office software like Microsoft Office and may oversee tasks such as filing, data entry, and organizing meetings to ensure efficient workflow.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What are Administration Executives?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an Administration Executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What is the highest paid administrative job?

The highest paid administrative roles are often executive assistants to top executives or administrative directors, with salaries reaching six figures in some industries and locations. These positions typically require advanced organizational skills, experience, and sometimes specialized certifications, and they often involve managing complex schedules and high-level communication.

What are the key skills and qualifications needed to thrive as an Administration Executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.
What are the most commonly searched types of Administration jobs in Quebec? The most popular types of Administration jobs in Quebec are:
What cities in Quebec are hiring for Administration Executive jobs? Cities in Quebec with the most Administration Executive job openings:
Administration Executive jobs near you
Infographic showing various Administration Executive job openings in Quebec as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Executive Assistant

Cogeco

Montreal, QC • On-site

Full-time

Posted 28 days ago

Job description

Our culture lifts you up-there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

Time Type:RegularJob Description :Role Overview

Reporting directly to the Chief Human Resources Officer (CHRO), the Executive Assistant (EA) will serve as a strategic gatekeeper, operational anchor, and organizational ally. This role is designed for a highly mature, proactive professional who balances structured process-building with agile execution.

This role goes beyond traditional administration; you will optimize the CHRO's daily operations, facilitate seamless communication across executive leadership, and help drive key operational initiatives for the extended HR teams.

The ideal candidate is an energetic culture ambassador who connects organizational dots, anticipates friction points, and delivers solutions with collaborative, team-first mindset.

Key Responsibilities

Strategic C-Suite Operations & Team Enablement

  • Strategic Calendar & Workflow Management: Architect and optimize the CHRO's daily schedule, proactively prioritizing commitments, managing incoming communications, and protecting time for high-leverage strategic initiatives.

  • Agile Team Support & Collaboration: Maintain an approachable, service-oriented mindset, remaining eager and available to support members of the extended HR leadership team during operational peaks, as needed.

  • Governance & Material Readiness: Orchestrate the end-to-end preparation of materials for the Human Resources Committee and Board of Directors. Manage critical timelines to ensure team readiness, conduct quality assurance, and oversee the compliant filing of final documentation.

  • Executive Communications: Draft, refine, and distribute high-impact internal and external communications, announcements, and updates on behalf of the CHRO, ensuring alignment with organizational tone and strategy.

  • Cultural alignment and Stewardship: Act as a standard-bearer for our 'Human-to-Human' culture. Model professional, transparent, and authentic conduct in every interaction, proactively fostering an environment of genuine connection that mirrors the CHRO's leadership style and values

  • Cross-Functional Communication: Serve as a liaison between the CHRO and external partners, Board members, and internal leadership teams.

Financial Stewardship & Process Management

  • Accounts Payable & Invoice Resolution: Take ownership of the invoicing workflow, serving as the primary relationship manager with Accounts Payable to systematically identify and resolve processing blocks, ensuring internal bottlenecks are permanently eliminated.

  • Travel Planning and Meeting Coordination: Orchestrate complex travel itineraries and lead the planning for executive/management meetings, ensuring seamless execution of catering, technology, and room logistics.

  • Budget Tracking & Spend Monitoring: Proactively monitor and track expenditures against designated budgets for special initiatives and HR programs such as recognition.

  • Data & Digital Structure: Assist the team in structuring HR data sets and files to support administrative efficiencies and future AI model training.

  • Executive Compensation Support: Partner with the Compensation & Benefits team to execute highly confidential workflows, including the preparation of annual LTIP grant letters.

Profile, Experience & Qualifications

Background

  • Experience: 10+ years of progressive administrative, project management, or business support experience alongside senior leadership in a large corporate environment.

  • Education: College diploma/degree in Business Administration, Office Automation, or a related discipline (or equivalent practical experience).

Core Competencies

  • Bilingualism: Flawless professional fluency in both French and English (written and verbal) is strictly required.

  • Business Curiosity: A strong desire to learn about the team's broader business operations, allowing you to connect functional dots and flag potential downstream impacts on current projects.

  • Technical Proficiency: Advanced proficiency with modern office productivity suites and enterprise ecosystems (e.g., Workday, Shareworks). Demonstrates the cognitive agility to quickly master new cloud-based environments, collaborative platforms, and proprietary software, regardless of the specific interface. Desire to continue to advance skills leveraging emerging tools including AI based solutions.

  • High Emotional Intelligence (EQ): Exceptional discretion, tact, and judgment when handling highly sensitive and confidential HR information.

  • Discretion: Absolute integrity and judgment when handling highly sensitive and confidential HR and executive data.

  • Detail Orientation: An uncompromising eye for accuracy, formatting, and quality control across all deliverables.

  • The Structural/Flexible Balance: Naturally leans toward building clean structures, files, and processes, but maintains the agility to pivot seamlessly when immediate, hands-on support is required.

#LI-HybridLocation :Montreal, QCCompany :COGECO INC

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we're doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.


If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at inclusion@cogeco.com

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