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Administration Executive Jobs in Quebec (NOW HIRING)

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Office Manager, Montreal

Montreal, QC · On-site

Workplace Operations, vendors, Gathering, Security, IT, Office of the CEO, Mission Control and ... administration, employee experience, or related fields. * Strong organizational and project ...

CFT Group

$120 - $160/hr

Reporting to the CEO, this senior leadership role will drive financial decision-making, support ... Bachelor's degree in Accounting, Finance, Business Administration, or a related field. CPA ...

Lumen Technologies

The Vice President role is an executive leader of senior leaders, owning a nationwide and ... Bachelor's degree OR equivalent experience; MBA or advanced degree preferred. * 15+ years of ...

Lumen Technologies

The Vice President role is an executive leader of senior leaders, owning a nationwide and ... What We Look For in a Candidate Bachelor's degree OR equivalent experience; MBA or advanced degree ...

Monnaie

$140 - $190/hr

Support the executive team and key stakeholders with strategic projects, system and process ... University degree in related area with a CPA designation and/or MBA Experience: * Minimum of 10 ...

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Administration Executive information

What is an administration executive?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an administration executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What are the key skills and qualifications needed to thrive as an administration executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What does an administration executive do?

An administration executive manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software like MS Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most commonly searched types of Administration jobs in Quebec?

The most popular types of Administration jobs in Quebec are:

What cities in Quebec are hiring for Administration Executive jobs?

Cities in Quebec with the most Administration Executive job openings:

Administration Executive jobs near you
Infographic showing various Administration Executive job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution.

Senior Expert, Network Operations Strategy

Canadian National Railway Company

Montreal-est, QC

Full-time

Posted 6 days ago

Canadian National Railway rating

7.5

Company rating: 7.5 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

137th of 366 rated logistics

Job description

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you're part of making sure our business is running optimally and safely-helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us! 
Job Summary

The incumbent is responsible for leading internal and external projects as assigned, with an emphasis on handling communications, relationships, costs, and project management. The role is required to start key initiatives and collaborate with the main stakeholders within the Operations team. The incumbent assists in developing a coherent strategy that improves the performance with a strong focus on oversight, delivery, and communication for smooth integration and maximum success.

Main Responsibilities Network Strategy

       Support defining an Operational strategy that aligns programs and initiatives across the Operations functions with CN's overall strategic agenda

       Link organizational and functional dependencies highlighting cost and benefits over time

       Facilitate planning and prioritization of functional goals and priorities, ensuring a direct connection to long-term business goals

       Ensure that the strategic portfolio is well documented and clearly communicated to key stakeholders in order to ensure alignment and understanding of the value drivers

       Handle governance forums for regular process updates, issue escalation, and information dissemination to facilitate project prioritization and decision making

       Ensure the progress and delivery of key initiatives

       Collaborate with the leadership team to oversee and finalize materials for executive committee

       Support change management activities into project and implementation plans

       Identify activities required to handle risk and resistance that may be associated with change

       Support and deliver on the communication plans to keep stakeholders informed, engaged, and supportive of project and program initiatives

       Work in collaboration with leadership team on development and execution of operational engagement plans.

       Facilitate planning and prioritization of functional goals and priorities, ensuring a direct connection to long-term business goals

Executive and Functional Communications

       Lead internal functional communications strategies aligned with enterprise priorities, transformation initiatives, leadership messaging, and the Operational engagement plan.

       Draft and deliver executive-level communications on behalf of the Chief Operating Officer and executive team, including town halls, leadership briefings, presentations, emails, key messages, and talking points.

       Coordinate cross-functional messaging with HR, Corporate Communications, and business units to ensure consistency, clarity, accuracy, and alignment across communications.

       Translate complex technical concepts, projects, and data into clear, compelling narratives tailored to diverse audiences, including executives, leaders, and employees.

       Manage communications planning and cadence for functional initiatives, including network operations priorities, system implementations, cybersecurity updates, and digital transformation programs, with clear stakeholder mapping, timelines, milestones, and feedback loops.

       Provide strategic communications counsel to the CITO and I&T leadership team, identifying communications risks and supporting proactive stakeholder engagement.

Audit, Administration and People Management

       Oversee townhall and leadership sessions to ensure integrated planning and stakeholder involvement

       Draft, review, and execute communications on behalf of Chief Operating Officer

       Ensure project management practices and principles are followed when launching and running an initiative from start to end

       Ensure change management practices and principles are applied when launching and running business implementation

       Direct leadership and oversight of Operations Audit Manager position

       Alignment of operational audit priorities, deliverables and follow up activities.

       Oversee audit planning, issue escalation and monitoring of management actions

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (20%) within North America.

Requirements Experience

Management

       Minimum 5 years of pervious management experience

o   Experience interacting with executives

o   Experience in strategy development

o   Experience in change management

o   Experience handling multiple stakeholders

Education/Certification/Designation

       Bachelor's Degree in Business Administration or Operations Management

       Master's Degree in Business Administration *

       Change Management (PROSCI) certification*

       Project Management (PMP) certification*

Any requirement marked with (*) will be considered an asset (not mandatory)

Competencies

       Demonstrates agility and drives change

       Knows the business and stays current on industry needs

       Collaborates with others and shares information

       Sets direction and inspire others

       Communicates with impact

       Leads by example for the safety and security of all

Technical Skills/Knowledge

       Strong computer skills and knowledge of Systems, Applications, and Products (SAP), Business Warehouse (BW), Microsoft Office suite including Microsoft project, and CN internal Systems

       Knowledge of railroad operations and back-office process

       Strong understanding of technology trends, change management and project management strategies


What Canadian National Railway employees say

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