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Administration Associate Jobs in Madison, WI (NOW HIRING)

Walgreens

Maintenance Administrative Specialist

Windsor, WI · On-site

$46K - $63K/yr

Associates Degree * Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences. * Experience using Windows, Outlook ...

Lamar

Administrative Specialist

Janesville, WI · On-site

$20/hr

Associates degree, business school certification, and/or some college preferred * A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.

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Administration Associate information

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How much do administration associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for administration associate in Madison, WI is $20.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $21.06 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Madison, WI?

The most popular types of Administration jobs in Madison, WI are:

What job categories do people searching Administration Associate jobs in Madison, WI look for?

The top searched job categories for Administration Associate jobs in Madison, WI are:

What cities near Madison, WI are hiring for Administration Associate jobs?

Cities near Madison, WI with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,537 per year, or $20.5 per hour.

Maintenance Administrative Specialist

Windsor, WI • On-site

Walgreens
Pharmaceutical and Medicine Manufacturing • 51 - 200 employees
Learn more about Walgreensexternal

$46K - $63K/yr

Full-time

Re-posted 18 days ago

Walgreens rating

5.6

Company rating: 5.6 out of 10

Based on 2,237 frontline employees who took The Breakroom Quiz

97th of 113 rated pharmacies

Job description


Job Summary:
Supports the Distribution Center (DC) maintenance departments, to coordinate and sustain the procurement activities required in the areas of facilities, material handling equipment and processes needed to maximize operations performance and up-time. Responsible for administrative functions of Maintenance Department, completing monthly Key Performance Indicators (KPI), utilizing CMMS system (creating work orders, reports, tracking, purchase orders, PM schedules), and receiving inventory.
Job Responsibilities
  • Uses Computerized Maintenance Management System (CMMS)-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to the manufacturer's recommendations and good maintenance practices.
  • Records and reports department monthly and year end budget numbers.
  • Purchasing, receiving, and inventory control of parts, materials and supplies for the department and general DC.
  • Responsible for all parts issues, new and rebuilt. Creates and produces reports, correspondence and documents using Word and Excel spread sheets.
  • Responsible for documentation and tracking of department expenditures for Building Repairs, Janitorial and Equipment Repairs. Provides documentation and explanations for monthly / annual expense overages.
  • Monitors daily transactions in department variable accounts. Notifies Managers of overages and will supply documentation to support overages.
  • Originates, negotiates, investigates, and invites vendors to bid on supplies, materials and material handling spare parts and develops bid documents for pricing.
  • Tracks and closes all vender work orders and compiles into CMMS system. Reviews and reports discrepancies in vendor orders, pricing, deliveries, and warranties.
  • Promptly and accurately files and matches invoices to purchase orders for prompt payment to vendors and suppliers.
  • Responsible for radio issues to include audits, repairs, and negotiating purchase prices.
  • Works with Maintenance Manager to maintain MSDS logs to OSHA standards.
  • Exercises independent judgment, discretion, and confidentiality in performing daily work tasks & supports safety program documentation.
About Walgreens
Founded in 1901, Walgreens (www.walgreens.com) proudly serves nearly 9 million customers and patients each day across its approximately 8,500 stores throughout the U.S. and Puerto Rico. Walgreens has approximately 220,000 team members, including nearly 90,000 healthcare service providers, and is committed to being the first choice for pharmacy, retail and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities.
External Basic Qualifications
  • High School diploma/GED and at least 2 years of experience in administrative support.
  • Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
  • Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
  • Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
  • Intermediate level keyboarding skills (at least 30 WPM, touch typing, formatting documents, 10-key numeric pad).
  • Willing and able to perform tasks which include repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking with or without reasonable accommodation.

Preferred Qualifications
  • Associates Degree
  • Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences.
  • Experience using Windows, Outlook, and DOS based programs.
  • Knowledge of accounting principles.
  • Experience documenting and tracking of department expenditures.
  • Basic level skill in Microsoft Access (for example: opening a table in datasheet view, entering data, filtering data, creating a form, modifying a form layout, applying themes, running, sorting and saving queries, creating and formatting a report, changing report test, adding an image, printing labels, navigating through records, and/or exporting to Excel).
We will consider employment of qualified applicants with arrest and conviction records.
The Salary below is being provided to promote pay transparency and equal employment opportunities at Walgreens. The actual hourly salary within this range that you will be offered will depend on a variety of factors including geography, skills and abilities, education, experience and other relevant factors. This role will remain open until filled. To review benefits, please click here jobs.walgreens.com/benefits. If you are applying on a job board or unable to click on the link, please copy and paste this URL into your browser jobs.walgreens.com/benefits

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