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Administration Associate Jobs in Middleton, WI (NOW HIRING)

Park Bank

SVP Credit Administration

Madison, WI · On-site

Job Type Full-time Description Park Bank is hiring a SVP Credit Administration. This role is ... Associate's degree or post-secondary classes/degree. Equivalent experience will also be accepted

The Park Bank

SVP Credit Administration

Madison, WI · Hybrid

Description Park Bank is hiring a SVP Credit Administration. This role is responsible for leading ... Associate's degree or post-secondary classes/degree. Equivalent experience will also be accepted

Promega

QA Systems Associate

Madison, WI · On-site

... administration, records management, and audit support in a regulated biotech environment. We're ... JOB OBJECTIVE: The QA Systems Associate is responsible for supporting Quality System Document ...

Promega

QA Systems Associate

Madison, WI · On-site

... administration, records management, and audit support in a regulated biotech environment. We're ... JOB OBJECTIVE: The QA Systems Associate is responsible for supporting Quality System Document ...

Wisconsin

iSchool Associate Director

Madison, WI · On-site

We are seeking an Associate Director to work closely with the Director and Department Administrator ... This position involves expertise in supervision of staff, education administration, data-driven ...

Walgreens

Maintenance Administrative Specialist

Windsor, WI · On-site

$19.77 - $25.49/hr

Associates Degree * Experience negotiating with outside vendors, including negotiating contracts, prices, resolving service issues and reconciling differences. * Experience using Windows, Outlook ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Middleton, WI

Administration Associate information

See Middleton, WI salary details

$13

$20

$30

How much do administration associate jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for administration associate in Middleton, WI is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $21.01 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an Administration Associate, and why are they important?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges Administration Associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What are Administration Associates?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Middleton, WI? The most popular types of Administration jobs in Middleton, WI are:
What cities near Middleton, WI are hiring for Administration Associate jobs? Cities near Middleton, WI with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Middleton, WI as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $42,365 per year, or $20.4 per hour.

Divisional Research Administration Manager

Wisconsin

Madison, WI • On-site

$75K - $103K/yr

Full-time

Retirement, PTO

Posted 6 days ago

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:Academic StaffEmployment Type:RegularJob Profile:Multi-fun Res Admin MgrJob Summary:

Join the College of Letters & Science (L&S) for an exciting new role as a Divisional Research Admin Manager. You'll have an opportunity to make a positive impact by providing general research admin and finance support and lead a team of research and finance administratorsassigned to L&S units.

L&S has a new structure to address the needs of Workday and our units. Research admin (RA), HR, and finance are organized into Administrative Regional Teams (ARTs) that report centrally to L&S admin, while serving L&S departments and centers. This position will head the RA and finance staff in L&S ART 1.

Reporting to the Assistant Dean for Research Services and as part of the Research Services team, the Divisional Research Admin Manager will include the following key functions:

  • Support the research admin needs of the units being served by leading the ART 1 RA Team, collaborating with faculty researchers, dept and center admins, other ART managers and staff, and the L&S Divisional Pre-Award Team.

  • In partnership with the Associate Dean for Innovation and Strategic Budgeting, support the finance needs of ART 1 units and lead the Finance ART 1 team, including finance initiators and cost center managers.

  • Train, supervise, and evaluate team members, as well as assign them work and grant and budget worktag roles.

  • Serve as a Workday subject matter expert and a key point of contact for departments and division administrators.

  • Collaborate with the Assistant Dean for Research Services and Associate Dean for Innovation and Strategic Budgeting to plan training, communication, and documentation of L&S Workday procedures and policy.

  • Assist in assessing and improving our ART structure, policies, and services to best meet the needs of L&S departments and centers.

Following an initial onboarding period, this position will have remote work flexibility up to 3 days per week and will work onsite a minimum of 2 days per week.

Key Job Responsibilities:

  • Co-develops, documents, and communicates L&S Workday policies and procedures; plans Workday-related meetings and events

  • May supervise the day-to-day activities of research administration staff
  • Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
  • Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
  • Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
  • Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
  • Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
  • Executes activities related to financial compliance, audit, or reporting on behalf of a unit
Department:

College of Letters & Science, Administration

L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences.

Compensation:

The expected salary range for this position is $75,000 up to $103,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications:

  • One year research admin experience, preferably in higher education

  • Experience supervising and training employees

  • Ability to use strong analytical skills to accurately interpret and analyze financial data and effectively communicate summarized results

  • Ability to foster and maintain collaborative effective relationships with chairs/directors, supervisors, staff and campus partners

  • Demonstrated commitment to customer service excellence and a history of offering collaborative, responsive, and solution-oriented assistance

  • Ability to use sound judgement and discretion in applying and interpreting laws, rules, policies, and procedures

  • Excellent administrative and organizational skills, including identifying and solving problems both independently and collaboratively, prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail

Preferred Qualifications:

  • 2 or more years of RA experience, preferably in an institute of higher education

  • Experience working with or leading a team that is responsible for financial data and/or budget generation

  • Possess a leadership style that is collaborative, fosters innovation, and supports team development and success

  • Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, governmental or other highly regulated setting

  • Experience with improving processes, managing change and/or applying systems thinking to work

Education:

Associate's degree required.
Bachelor's degree or higher with a focus in Financial, project planning, or a related area preferred.

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

To be considered for this recruitment, you must upload:

-Resume

-Cover Letter

The materials should address your experience relating to the qualifications referenced above. In your cover letter, please share specific examples of your research administration experience and/or other related experience (e.g. financial management). Help us understand your communication skills, your judgement, and management style.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Maria Antezana, maria.antezana@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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