Administration Associate Jobs in Madison, WI (NOW HIRING)

Beta Bionics, Inc. is a medical technology company dedicated to bringing innovative type 1 diabetes management solutions to the many, not the few. We are committed to bringing better access to better solutions – and a better life for those living with diabetes – with the world’s first bionic pancreas called the iLet. The iLet Bionic Pancreas is the first and only insulin delivery system that does not require carb counting*, bolusing, correction factors, or pre-set basal rates. The only number needed to get started with the iLet Bionic Pancreas is a user’s weight – the iLet does the rest. The iLet lets users “Go Bionic” with their diabetes management.*User must be carb aware.

Successful candidates will be working with highly experienced colleagues, who are amongst the best in their fields. We have a mission-driven, passionate and collaborative culture where you will have a high degree of empowerment and opportunity to make a significant impact.

Location - Irvine, CA or San Diego, CA. This is a full-time in-office position. No remote or hybrid option.

Summary/Objective:

The HR Associate is responsible for:

• Supporting a broad range of HR programs, processes, and day-to-day activities, including independently managing a variety of processes and employee matters across the employee lifecycle.
• Providing a positive, helpful experience for employees and serving as a resource to employees and managers by evaluating HR questions and issues, determining appropriate next steps, and providing guidance within established company practices and policies.
• Partnering with members of the HR team on onboarding, benefits, talent acquisition, employee relations, employee engagement, HR operations, compliance, and other areas as assigned.
• Taking ownership of assigned HR programs and projects and exercising judgment in determining how to successfully execute them.
• Reports to Head of Human Resources.

Essential Duties and Responsibilities

[Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualified candidates who need a reasonable accommodation with the application process and/or to perform the essential functions of the position should notify the company’s HR contact]

• Support day-to-day HR operations and serve as a helpful and responsive resource for employees. Evaluate questions and situations, determine appropriate responses or courses of action, provide guidance within established company practices and policies, and elevate complex or sensitive matters when appropriate.
• Assist with talent acquisition activities including posting positions, managing relationships with recruiting agencies, and coordinating the pre-hiring process.
• Support new hire onboarding and employee offboarding, including preparing materials, coordinating logistics, completing required documentation, and partnering with other departments to make sure the process runs smoothly.
• Assist with benefits administration, including employee communications, enrollment activities, maintaining records, and responding to routine questions.
• Maintain HR systems, employee records, and reporting. Evaluate data for accuracy and trends, identify discrepancies or compliance concerns, determine appropriate corrective action, and recommend process improvements.
• Assist with HR compliance activities, audits, reporting, and required documentation. Research requirements, identify potential gaps or risks, and recommend actions to maintain compliance.
• Help with employee relations matters by gathering and evaluating relevant information, identifying potential concerns, documenting issues, and making recommendations to HR leadership regarding appropriate next steps.
• Support the development, implementation, and administration of HR policies and procedures. Evaluate recurring employee or operational issues and recommend changes to policies, practices, communications, or processes when appropriate.
• Support employee engagement and culture initiatives, including company events, employee programs, surveys, and other activities.
• Help prepare HR communications, presentations, reports, spreadsheets, and other materials. Analyze HR reports to identify meaningful trends or issues and provide observations and recommendations to HR leadership.
• Assist with the administration and tracking of employee leaves of absence, including coordinating required documentation and communications, maintaining accurate leave records, monitoring key dates and return-to-work activities, and partnering with HR, payroll, and third-party administrators as appropriate.
• Support payroll preparation by reviewing and compiling employee changes and payroll-related information, validating data for accuracy and completeness, identifying and researching discrepancies, and coordinating corrections prior to payroll processing. Partner with Payroll Manager, HR, Finance, employees, and managers as needed to resolve issues and help ensure timely and accurate payrolls.
• Support administration of the company’s timekeeping system, including reviewing timesheets for completeness and accuracy, identifying missing or potentially inaccurate entries, following up with employees and managers regarding required corrections and approvals, and helping ensure timekeeping deadlines are met.
• Serve as a resource for employees and managers regarding routine timekeeping questions and processes. Review timekeeping data for exceptions or recurring issues, troubleshoot system or process questions, and elevate potential wage-and-hour or other compliance concerns to HR leadership as appropriate.
• Own assigned HR programs and processes from planning through execution. Determine priorities, identify issues and opportunities for improvement, make recommendations, and coordinate with stakeholders to achieve successful outcomes.
• Handle sensitive employee and company information with appropriate confidentiality, discretion, and good judgment.
• Look for opportunities to make HR processes simpler, more organized, and more effective.
• Various HR responsibilities as assigned.

Required Education and Experience

• B.A. degree or equivalent combination of education, training, and experience.
• 2-3 years professional work experience required; some prior HR experience preferred, but not required.
• Proficiency in word processing, spreadsheets, and presentation software.
• Strong written and verbal communication skills.
• Ability to organize and independently manage multiple priorities and projects.
• Ability to evaluate information, consider alternative courses of action, and exercise sound judgment in determining appropriate next steps.
• Ability to handle sensitive and confidential information with discretion.
• Ability and interest in learning new systems, processes, employment practices, and areas of HR.

We are open to candidates who are early in their HR careers. We are looking for someone with strong judgment, curiosity, initiative, and the ability to learn quickly. We expect to provide training, coaching, and opportunities to develop expertise and take on increasing responsibility over time.

Preferred Experience and Qualifications

• Good judgment. The person who understands that HR involves sensitive information and situations and knows when to ask for help.
• Ownership. The person who can be given an outcome to achieve rather than a step-by-step set of instructions and figure out how to get there.
• Curious. The person who wants to understand how and why things work, asks good questions, researches what they don’t know, and is excited to learn about all areas of HR.
• Attention to detail. The person who takes thorough notes, rechecks their work, follows through, and cares about the little things.
• Highly organized. Prioritize, balance, and manage a variety of simultaneous projects effectively to successful, timely completion.
• Service-oriented. The person who genuinely likes helping people while balancing employee needs with company policies, practices, and business needs.
• Resourceful. The person who is comfortable encountering a situation they haven’t seen before, gathering information, evaluating options, and recommending a path forward.
• Adaptive communicator. Interact daily with a wide variety of individuals and situations that require tact, discretion, diplomacy, sensitivity, confidentiality, creativity, and accountability.
• Writing. The person who can communicate clearly and concisely in written form.
• Comfortable with technology. The person who learns new tools quickly and isn’t intimidated by HR systems, spreadsheets, data, or new processes.
• Growth-minded. The person who wants feedback, is willing to try new things, learns from experiences and mistakes, and is excited to take on more responsibility over time.
• Kind. This one speaks for itself.
• Fun. The person who has a sense of humor and helps make Beta Bionics a more enjoyable place for everyone to work.
• Personable. The person the business wants to talk to and reach out to for help. Someone our people like, trust, and respect.

Work Environment and Personal Protective Equipment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopier, and scanners.

Physical Demands

• While performing the duties of this job, the incumbent is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with co-workers.
• This position requires travel depending upon business needs.

Location

Irvine, CA or San Diego, CA. This is a full-time in-office position. No remote or hybrid option.

Salary Range

$65,000 - $100,000

Benefits

• Comprehensive medical and dental coverage
• FSA and HSA Plan Options, including an annual company contribution to the HSA
• 401(k) program with employer match
• Generous vacation accrual and paid holiday schedule

Equal Employment Opportunity Statement

It is the policy of Beta Bionics to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Beta Bionics will provide reasonable accommodations for qualified individuals with disabilities.