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Administration Associate Jobs in Minnesota (NOW HIRING)

Ecolab

MBA Finance Intern

Saint Paul, MN · Hybrid

$2.5K/wk

The Ecolab MBA Finance Internship Program allows students the opportunity to make an impact through ... of an Ecolab associate looks like * Be considered for a full-time job offer (to start upon ...

Waconia Public Schools

Health Associate

Waconia, MN · On-site

$22.27 - $31.40/hr

The Health Associate is responsible for managing day-to-day operations of the health office including providing skilled nursing services, administration of routine medical and specialized health ...

Trojack & Associate Law Office, P.A.

Be Seen First

Paralegal

West Saint Paul, MN · On-site

$25 - $30/hr

... Associate Law Office, P.A. is seeking a motivated and detail-oriented Paralegal to join our growing Minnesota law firm. This position supports attorneys in probate, estate administration, trust and ...

Minnesota Department of Health

$51K - $72K/yr

Human Resources Administration and Support Services Job Class: Human Resources Technician 2 Agency ... Associate's may substitute for up to six (6) months of experience Preferred Qualifications

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Administration Associate information

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How much do administration associate jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administration associate in Minnesota is $19.88, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $20.48 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Minnesota?

The most popular types of Administration jobs in Minnesota are:

What are popular job titles related to Administration Associate jobs in Minnesota?

For Administration Associate jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Administration Associate jobs in Minnesota look for?

The top searched job categories for Administration Associate jobs in Minnesota are:

What cities in Minnesota are hiring for Administration Associate jobs?

Cities in Minnesota with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,346 per year, or $19.9 per hour.

Tax Department Associate

Bayport, MN • On-site

First-State-Bank-and-Trust
See more jobs at First-State-Bank-and-Trustexternal

$61K - $81K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Tax Department Associate

First State Bank and Trust Bayport, Minnesota, United States

About this position

The Tax Department Associate supports the preparation, review, and filing of tax returns and related tax planning and reporting for individual, trust, fiduciary, and estate clients of First State Bank and Trust. This position also provides tax planning and advisory support to Trust Officers and clients to help optimize tax outcomes while ensuring compliance with fiduciary obligations, applicable tax laws, and regulatory requirements.

This position works closely with all members of the Trust Department to ensure accurate and timely tax compliance while maintaining high standards of fiduciary service.

Essential Duties and Responsibilities
  • Prepare fiduciary income tax returns (Form 1041) and related state tax returns for trusts and estates.
  • Assist with preparation and review of individual, gift, and charitable trust tax returns as assigned.
  • Monitor tax deadlines and ensure timely filing of federal, state, and local tax returns.
  • Gather, organize, and reconcile financial data required for tax reporting.
  • Serve as a technical tax resource to Trust Officers on individual and fiduciary income tax, estate tax, gift tax, and trust administration matters.
  • Support estate settlement activities, including valuation reporting, basis adjustments, funding distributions, and final tax return preparation.
  • Participate in fiduciary account reviews to identify tax risks, planning opportunities, and compliance concerns.
  • Support Trust Officers in client and beneficiary meetings involving tax matters.
  • Research tax regulations, rulings, and legislative changes that may impact trust and estate administration.
  • Maintain tax records, workpapers, and supporting documentation in accordance with company policies and regulatory requirements.
  • Respond to inquiries from clients, beneficiaries, trust officers, auditors, and taxing authorities.
  • Assist with tax notices, audits, examinations, and correspondence from federal and state agencies.
  • Support year-end tax processing and reporting activities.
  • Collaborate with trust administration staff to ensure accurate account coding and tax treatment of transactions.
  • Coordinate with the Operations department to ensure tax payments are made in a timely and accurate manner.
  • Participate in process improvement initiatives to enhance efficiency and accuracy within the tax department.
  • Maintain confidentiality of client financial and personal information.
Requirements Education
  • Bachelor's degree in Accounting, Finance, Taxation, or related field preferred.
Experience
  • 2+ years of tax preparation, accounting, trust administration, or related experience preferred.
  • Experience with fiduciary tax returns and trust accounting strongly preferred.
Certifications (Preferred)
  • CPA, EA, CFP®, CTFA, or progress toward a professional designation is desirable.
Knowledge, Skills, and Abilities
  • Maintains current understanding of Federal and State tax laws and regulations, as well as industry best practices.
  • Technically proficient in fiduciary law, tax, estate, and trust administration processes.
  • Strong ability to interpret tax laws and regulations.
  • Demonstrated ability to work in a team environment.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational skills.
  • Excellent judgment and independent thinking skills.
  • Strong written and verbal communication skills.
  • Ability to function effectively in an environment with deadlines and shifting priorities.
  • Flexible, versatile, resilient, and able to work additional hours as needed.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Experience with fiduciary accounting and tax preparation software (Axcess Tax Suite) preferred.
Salary Information
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