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Administration Associate Jobs in Minnesota (NOW HIRING)

Lifeworks

Disability Assistant

Minneapolis, MN · Remote

Disability management and / or FML administration * Associate's Degree. #Remote #telushealthjobs #FMLA #LI-JG1 A bit about us We're a people-focused, customer-first, purpose-driven team who works ...

CommonBond

Youth Program Coordinator

Saint Paul, MN · On-site

$25/hr

Available to work Monday-Friday 12pm-5pm (minimum) plus additional hours for program planning and administration * Associate or bachelor degree in related field or at least three years' experience in ...

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$12

$19

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How much do administration associate jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for administration associate in Minnesota is $19.88, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $20.48 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an Administration Associate, and why are they important?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges Administration Associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What does an administrative associate do?

An administrative associate provides clerical and organizational support within an office or organization, handling tasks such as scheduling, correspondence, data entry, and document management. They often use office software like Microsoft Office and may coordinate meetings or manage records to ensure smooth operations.

What are Administration Associates?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Minnesota? The most popular types of Administration jobs in Minnesota are:
What cities in Minnesota are hiring for Administration Associate jobs? Cities in Minnesota with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Minnesota as of May 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $41,346 per year, or $19.9 per hour.

Jail Office Support / Records Specialist

Rice County, MN

Faribault, MN • On-site

$24.17 - $33.83/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 16 days ago

Job description

Salary: $24.17 - $33.83 Hourly
Location : Faribault, MN
Job Type: Full-Time
Job Number: 2026-026
Department: Sheriff's Office
Division: Jail
Opening Date: 05/21/2026
Closing Date: 6/8/2026 7:00 AM Central
Job Summary
Maintains the jail record keeping system, accounting and financial records, detainee communication platforms, and evidential systems. Performs a variety of clerical and administrative work for Jail Administration, Correctional Officers, Programs and Medical to include handling of warrants, document archiving, registration and report to state systems, maintaining inventory, and generating reports. Maintains professionalism and confidentiality while working efficiently.
Examples of Duties
  • Prepares and maintains warrants.
  • Processes and maintains accounting and financial records.
  • Manage and troubleshoot the jail management software (JMS).
  • Maintains data integrity for criminal records, inmate records and public records.
  • Oversees detainee communication systems.
  • Performs all other duties as assigned.

Qualifications
MINIMUM QUALIFICATIONS:The position requires a high school diploma, and one to three years of clerical experience, or equivalent; proficiency in Microsoft and Adobe applications; and knowledge of Minnesota Data Practices Act.
PREFERRED QUALIFICATIONS: Two years of post-secondary training or associate's degree in business administration, and one to three years clerical support in criminal justice with knowledge of state statutes, custody process, court process and Minnesota Department of Corrections Standards. Experience with state computer database CJIS/NCIC, Turnkey Banking Software, Central Square JMS experience preferred.
Supplemental Information
HIRING RANGE / UNION: $24.17 - $25.24 per hour / GU - Grade 6
HOURS: Full-time hours, 40 hours per week. Normal business hours are 8:00 am - 4:30 pm, Monday - Friday.
Rice County offers a complete benefit package including medical, dental, life insurance, pension, holiday, vacation, sick leave and long-term disability insurance.
County employees are eligible for the Public Service Student Loan Forgiveness (PSLF) program.
For additional information, please follow the link to the Rice County website:
01
Did you graduate from high school or receive a GED?
  • Yes
  • No

02
Do you have one or more years of office support experience, as supported by your work history section of the application?
  • Yes
  • No

03
Do you have professional work experience using Microsoft Excel?
  • Yes
  • No

04
Do you have professional work experience ensuring confidentiality of files and records and using discretion in controlling access to and release of information.
  • Yes
  • No

05
Which best represents your level of education by the date of the job closing?
  • High School Diploma or GED
  • Certificate/Diploma in Clerical/Business Administration
  • Associate Degree in Secretarial/Business Administration, Criminal Justice, Paralegal, Law Enforcement or related
  • Bachelor's Degree in Business Administration, Criminal Justice, Paralegal, Law Enforcement or related
  • Other
  • None of the above

06
Which best describes your level of proficiency with Microsoft Excel?
  • No experience
  • Beginner (ex: create basic spreadsheets and formulas)
  • Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
  • Advanced (ex: create/edit macros, create PivotTable and PivotChart)

07
Which best describes your level of proficiency with Microsoft Word?
  • No experience
  • Beginner (ex: create/format/print documents, spell check)
  • Intermediate (ex: create tables, charts, headers/footers)
  • Advanced (ex: create forms, templates, mail merge, macros)

08
Which best describes your level of proficiency with Microsoft Access?
  • None
  • Beginner (e.g. create simple database and access tables)
  • Intermediate (e.g. create tables, queries, forms, reports and macros)
  • Advance (e.g. create a user interface, produce sophisticated queries for statistical reports and forms)

09
Do you have experience using QuickBooks?
  • Yes
  • No

10
Do you have at least 1 year of verifiable work experience in the criminal legal system? (i.e. Court System, County or Criminal Attorney's Office.)
  • Yes
  • No

11
How many years of experience have you had working in a law enforcement agency (example but not limited to police, prison, probation, corrections etc.)?
  • None
  • Less than 1 year
  • One to three years
  • Four to five years
  • Six or more years

12
Do you have verifiable working experience using police records software? (i.e. Logis, MNCIS, Portals, CJIIN or CJIS)
  • Yes
  • No

13
Please select the level that best describes your level of bookkeeping or accounting experience.
  • Entry level (Example; Process and enter accounts payable invoices and purchase orders, Issue purchase orders and match PO and vendor invoices, some light administrative duties
  • Intermediate (Under direct supervision performs accounting/auditing duties in the areas of general accounting, internal auditing, external auditing, budgeting, and financial analysis etc...)
  • Advanced (Professional accounting, auditing and business law plus: three years increasingly responsible experience in accounting or auditing work etc..)
  • No Experience

14
Please select your years of experience responding to questions and providing detailed information. This would be in a customer service role communicating information either electronically, telephonically, or in-person.
  • None
  • Less than 1 year
  • 1 - 3 years
  • 3 or more years

15
How would you describe your level of experience with data entry?
  • I do not have any experience with data entry.
  • I have 2 years or less of data entry experience.
  • I have 3 years or more of date entry experience.

16
How many years of experience do you have working in an administrative support position? (select one)
  • None
  • Less than 2 years
  • 3 - 5 years
  • 6 or more years

17
Do you have working knowledge of Minnesota Data Practices Act?
  • Yes
  • No

Required Question

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