Administration Executive Jobs in Minnesota (NOW HIRING)

About Our Company

We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Job Description

The Business Program Coordinator provides business, operational, and administrative support to the Office of the SVP, Chief Operating Officer of Wealth Management Advisor Group (WMAG). This role partners closely with the COO, Vice President of Planning & Administration, Director of Planning & Administration, Executive Assistant, and WMAG Sales and Operations leadership team to support department operations, leadership forums, communications, events, reporting, and organizational initiatives.
The coordinator plays a key role in enabling organizational effectiveness through coordination, planning, communication, and execution of business priorities.

Key Responsibilities

• Support the effective operation of the COO organization by coordinating priorities, tracking deliverables, supporting business rhythms, and ensuring timely follow-up on commitments.
• Partner closely with Sales and Operations leadership and Planning & Administration team to support organizational priorities, business planning activities, decision-making, and day-to-day operations.
• Coordinate Sales and Operations leadership meetings, town halls, offsites, training sessions, employee events, and other organizational forums, including logistics, materials, and communications.
• Maintain tracking and reporting for key initiatives, action items, scorecards, business updates, and planning activities to support execution and accountability.
• Collect, organize, and consolidate operational data and stakeholder inputs to ensure deadlines, deliverables, and organizational priorities remain on track.
• Maintain departmental resources and documentation, coordinate cross-functional requests, and assist with special projects and organizational initiatives.
• Serve as a resource for the department and provide backup support for the Executive Assistant and other team members, as needed.

Required Qualifications

• Associate degree or 3-5 years of equivalent administrative, business coordination, and/or project management experience.
• Adept at building positive and collaborative working relationships.
• Highly organized with strong attention to detail.
• Demonstrated ability to manage multiple priorities in a dynamic, fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to handle/maintain private and confidential information with discretion.
• Ability to work independently, exercise sound judgment, and take initiative with minimal direction.
• Critical thinking and problem-solving skills.
• Proficient in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.

Preferred Qualifications

• Previous experience supporting business operations, executive leadership, project coordination, or administrative functions within a corporate environment.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-OfficeCollaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing,productivityand personal connection, wedeliver forour stakeholders - clients, advisors,employeesand shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may requireadditionalin-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $ 58,300-$ 80,100 year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Full timeNon-ExemptBusiness Support & OperationsAFG Ameriprise Franchise Group

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.