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Administration Assistant Jobs in Vermont (NOW HIRING)

The Jones Payne Group Inc

Designer

South Burlington, VT · On-site

$58K - $75K/yr

Construction Administration : Assist with construction administration tasks to ensure compliance, quality control, and design intent are achieved in the field. Candidate Qualifications:

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Vermont

Administration Assistant information

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$12

$22

$33

How much do administration assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for administration assistant in Vermont is $22.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $24.81 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Vermont? The most popular types of Administration jobs in Vermont are:
What cities in Vermont are hiring for Administration Assistant jobs? Cities in Vermont with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Vermont as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $46,537 per year, or $22.4 per hour.

Facilities Assistant Manager / Manager On Duty

Hunger Mountain Cooperative Inc

Montpelier, VT • On-site

Full-time

Posted 10 days ago

Job description

Description:

Reports to: Facilities Manager


Pay Level: 7 (Full-time, Salaried Exempt)

Supervises: Receivers


Schedule: Sunday 1:00p-9:00p Manager On Duty; Monday-Thursday Mornings TBD


Purpose: To support the Facilities Manager in the effective oversight of the Facilities and Receiving departments, with primary responsibility for the day-to-day supervision and operational success of the Receiving Department. This position ensures that goods are received accurately, safely, and efficiently; that receiving systems and procedures are consistently followed; and that the facility remains clean, organized, and compliant with safety standards. The Facilities Assistant Manager is onsite during most Receiving Department hours to oversee workflow, support staff, and maintain operational continuity at Hunger Mountain Co-op.


Job Responsibilities


Customer Service

  • Provide excellent customer service to all internal and external customers, including employees, vendors, and shoppers.
  • Foster a professional, respectful, and solution-oriented receiving environment.
  • Support Receiving staff in maintaining strong working relationships with buyers, vendors, and department teams

Supervision/Managerial

  • Directly supervise Receiving Department staff, including hiring, onboarding, training, coaching, and performance management in alignment with Co-op policies and procedures.
  • Create and manage Receiving staff schedules to ensure appropriate coverage during delivery hours.
  • Review and approve timecards and submit payroll for Receiving staff.
  • Provide ongoing coaching and daily constructive feedback to Receiving staff.
  • Ensure adherence to receiving procedures, documentation standards, and safety protocols.
  • Administer work problem resolution procedures as required by the collective bargaining agreement.
  • Maintain consistent communication between Receiving, Facilities, Buying, and store leadership.
  • Support cross-training and professional development within the Receiving Department.
  • Serve as the department acting lead in the absence of the Facilities Manager.
  • Serve as Manager On Duty (MOD) on Sunday nights as part of permanent schedule (Manager On Duty job description includes applicable job responsibilities for these scheduled hours.

Receiving Operations

  • Oversee and participate in the physical receiving of vendor deliveries as needed.
  • Ensure products received are accurate in quantity, quality, cost, ServSafe temperatures are within appropriate range for food safety, and UPC in accordance with purchase orders.
  • Ensure discrepancies (shortages, damages, cost variances, incorrect UPCs, miss-picks) are promptly communicated to buyers.
  • Monitor and maintain proper staging, back-stock organization, and traffic flow in receiving areas.
  • Ensure timely processing of returns and vendor credits.
  • Promote efficient workflow to minimize product bottlenecks and ensure timely movement to the sales floor.
  • Maintain accuracy and compliance within HMC’s computerized receiving systems.
  • Continuously evaluate and improve receiving procedures and efficiencies.

Facilities & Safety Support

  • Support the Facilities Manager in maintaining a clean, organized, and safe receiving and facilities environment, including all areas owned and rented by Hunger Mountain Co-op.
  • Ensure Receiving staff are trained in and follow all health codes, OSHA standards, and Co-op safety procedures.
  • Conduct regular inspections of receiving areas to identify safety risks and operational concerns.
  • Maintain safe operation of pallet jacks and material handling equipment
  • Report facility-related issues promptly and assist in coordinating corrective action.
  • Provide support for Facilities manager in responding to building emergencies, as needed.
  • Contribute to preventative maintenance and cleaning schedules specific to receiving spaces.

Planning & Administration

  • Assist in developing and monitoring the Receiving Department budget.
  • Track departmental metrics related to receiving accuracy, shrink, and workflow efficiency.
  • Support implementation of department goals and operational improvements.
  • Assist with major projects and storewide initiatives as directed by the Facilities Manager or General Manager.
  • Perform other duties as assigned.
Requirements:

Qualifications:

  • Demonstrated leadership or supervisory experience, preferably in a receiving, warehouse, grocery, or retail environment.
  • Strong knowledge of receiving procedures, inventory validation, and cost verification.
  • Ability to organize workflow and maintain structured systems in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Ability to communicate clearly and diplomatically with staff, vendors, and management.
  • Ability to cultivate a supportive and team-oriented work environment while working independently.
  • Ability to manage multiple priorities and meet deadlines.
  • Working knowledge of safety standards and OSHA regulations.
  • Ability to use pallet jacks and light-duty material handling equipment.
  • Ability to lift 50 lbs. regularly.
  • Ability to work a flexible schedule based on business needs.
  • Ability to be physically present onsite during scheduled hours.
  • Sense of humor.

Physical Requirements

  • Frequent standing, walking, bending, lifting, and carrying up to 50 lbs.
  • Ability to work in fluctuating temperatures (receiving dock, cooler/freezer areas).
  • Ability to safely operate material handling equipment.

The requirements listed above are representative of the knowledge, skill, and/or ability required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The job duties/responsibilities listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.