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Administration Assistant Jobs in Florida (NOW HIRING)

Kavaliro

Administrative Assistant

Tampa, FL · On-site

$17.75 - $23.75/hr

Accounting & Business Administration * Assist with expense tracking, invoice processing, and general administrative accounting tasks. * Support collection and organization of financial documentation.

Palmer Property Management

Be Seen First

Community Association Manager

Punta Gorda, FL · On-site

$40K - $45K/yr

Essential Duties and Responsibilities Community Administration * Assist with the implementation of Board policies and community rules. * Prepare meeting notices, agendas, management reports, and ...

Orvix Engineering

HR Assistant

Jacksonville, FL · On-site

$34K - $44K/yr

Payroll and Benefits Administration : * Assist in the preparation and processing of payroll by ensuring that all employee information is up to date. * Respond to employee queries regarding payroll ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Florida

Administration Assistant information

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How much do administration assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for administration assistant in Florida is $15.72, according to ZipRecruiter salary data. Most workers in this role earn between $12.93 and $17.40 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Florida?

The most popular types of Administration jobs in Florida are:

What cities in Florida are hiring for Administration Assistant jobs?

Cities in Florida with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,708 per year, or $15.7 per hour.

Administrative Assistant

Kavaliro

Tampa, FL • On-site

$17.75 - $23.75/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Description
Administrative Assistant
Position Summary
  • Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
  • The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.
Key Responsibilities
Administrative & Operational Support
  • Provide administrative support to leadership and back-office teams.
  • Coordinate travel arrangements, itineraries, and expense reports.
  • Manage calendars, meetings, documentation, and internal communications.
  • Assist with special projects and company initiatives as needed.
  • Maintain organized electronic records and business documentation.
HR & Employee Support
  • Assist with onboarding and offboarding activities.
  • Support HR processes, employee communications, policy administration, and record maintenance.
  • Coordinate completion of employment-related documentation.
  • Serve as a resource for employees on administrative and HR-related questions.
Accounting & Business Administration
  • Assist with expense tracking, invoice processing, and general administrative accounting tasks.
  • Support collection and organization of financial documentation.
  • Partner with internal teams to ensure accurate recordkeeping and reporting.
  • Assist with vendor management and administrative compliance activities.
General Office Support
  • Support multiple departments and adapt to changing business needs.
  • Learn company operations and provide cross-functional support where needed.
  • Help ensure processes are completed accurately and efficiently.
  • Identify opportunities to improve administrative workflows and organization.
Qualifications
Required
  • 7+ years of administrative, operations, office management, or business support experience.
  • Proven ability to manage multiple priorities simultaneously.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • High level of proficiency with Microsoft Office Suite and business systems.
  • Ability to work independently in a remote environment.
Preferred
  • Experience supporting HR, accounting, operations, or executive leadership teams.
  • Familiarity with government contracting environments.
  • Experience processing expense reports and coordinating travel.
  • Basic accounting, bookkeeping, AP/AR, or financial administration experience.
  • Demonstrated employment stability and career progression.
Desired Traits
  • Resourceful and self-sufficient.
  • Highly organized and detail-oriented.
  • Comfortable wearing multiple hats.
  • Technically proficient and paperless-minded.
    • Strong problem-solving skills.
  • Professional, dependable, and proactive.
  • Team-oriented with a willingness to learn all aspects of the business.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
Job Requirements
Remote
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.

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