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Administration Assistant Jobs in Boca Raton, FL (NOW HIRING)

CP Group

Assistant Property Manager

Fort Lauderdale, FL · On-site

$17.75 - $24.25/hr

Financial Administration * Assist with tenant renewals, expansions and contractions including coordination of move-ins and move-outs * Assist with the development and administration of an operating ...

CP Group

Assistant Property Manager

Fort Lauderdale, FL

$17.75 - $24.25/hr

Financial Administration * Assist with tenant renewals, expansions and contractions including coordination of move-ins and move-outs * Assist with the development and administration of an operating ...

Hodgson Russ LLP

Probate Paralegal

Palm Beach, FL

Your work will focus primarily on Probate Court matters, including all aspects of estate and trust administration. Assist attorneys in all phases of estate and trust administration, from opening the ...

Hodgson Russ LLP

Probate Paralegal

Palm Beach, FL · On-site

Your work will focus primarily on Probate Court matters, including all aspects of estate and trust administration. Assist attorneys in all phases of estate and trust administration, from opening the ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Boca Raton, FL

Administration Assistant information

See Boca Raton, FL salary details

$11

$19

$29

How much do administration assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for administration assistant in Boca Raton, FL is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $22.12 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Boca Raton, FL? The most popular types of Administration jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Administration Assistant jobs? Cities near Boca Raton, FL with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Boca Raton, FL as of July 2026, with employment types broken down into 60% Full Time, and 40% Part Time. Highlights an 100% In-person job distribution, with an average salary of $41,535 per year, or $20 per hour.

Front Office - Reception Coordinator

Villa's Construction & Remodeling Inc.

Boynton Beach, FL • On-site

$18 - $21/hr

Full-time

Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description


???? Showroom Receptionist & Office CoordinatorBe the Face of a Luxury Construction & Design Showroom
Serious Long-Term Applicants Only
Full-Time Monday–Thursday: 8:00 AM – 5:00 PM Friday: 8:00 AM – 4:00 PM
Must be able to consistently work scheduled hours and occasionally assist with company events, meetings, or special projects as needed.
✅ Paid Vacation ✅ Paid Sick Days ✅ 401(k) Contributions ✅ Growth Opportunities
We are seeking a friendly, professional, energetic, and highly organized Showroom Receptionist & Office Coordinator to join our luxury showroom and office.
As the first voice our clients hear and the first person they see when entering our showroom, you will play a major role in creating an exceptional customer experience. We are looking for a true people person with a positive attitude, excellent communication skills, professional appearance, and a desire to build a long-term career—not just find another job.
This position is ideal for someone who takes initiative, enjoys helping others, learns quickly, thrives in customer service, and takes pride in keeping an office running smoothly.
Responsibilities
  • Provide exceptional client service
  • Greet clients, vendors, and visitors professionally and enthusiastically
  • Answer and direct incoming phone calls and emails
  • Schedule estimates, appointments, Zoom meetings, and company calendars
  • Manage and track incoming leads
  • Coordinate meetings, events, and showroom setups
  • Draft professional correspondence and documents
  • Perform daily data entry and maintain accurate records
  • Update customer and project information in company software
  • Assist with permit packages and follow up with municipalities and building departments
  • Communicate with clients, designers, project managers, vendors, and city officials
  • Maintain organized filing systems and office documentation
  • Provide administrative support to office staff and project managers
  • Assist with overall office operations as needed
  • Maintain a clean, organized, and professional showroom and office environment at all times
Qualifications
  • Minimum 3 years of receptionist, administrative, or customer service experience
  • Strong Microsoft 365 skills (Outlook, Word, Excel, Teams)
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Professional appearance and demeanor
  • High attention to detail and accuracy
  • Ability to work independently and solve problems confidently
  • Fluent English required
  • Bilingual (English/Spanish) is a strong plus
  • Buildertrend experience is a plus
  • South Florida permitting experience is a plus
  • Construction experience is not required but is a plus
We're Looking For Someone Who Is:
✅ Friendly, outgoing, and customer-service focused
✅ Reliable, punctual, and responsible
✅ Honest and operates with integrity
✅ Well-spoken, polished, and professional
✅ A fast learner who takes initiative
✅ Self-motivated and eager to learn
✅ Organized, detail-oriented, and accurate
✅ Positive, patient, and personable
✅ Comfortable working with high-end clientele
✅ Able to solve problems and work independently
✅ A team player who contributes to a positive work environment
✅ Focused on productivity, teamwork, and growth
✅ Looking for a long-term career opportunity
✅ Takes pride in maintaining a clean and professional office
Highest Level of Accuracy Is a MUST.
We have built a positive, professional, and team-oriented workplace. We value respect, accountability, integrity, teamwork, and exceptional customer service.
We are seeking someone who wants to work, learn, grow, and contribute to a supportive environment focused on excellence—not workplace drama or negativity.
Ready to Apply?
If you're reading this and thinking, "That's me," we encourage you to apply today.
If you are friendly, professional, dependable, customer-service focused, eager to learn, and excited about building a long-term career with a growing luxury construction company, we want to hear from you.

We're not looking for average.
We're looking for someone exceptional who wants to grow with our company and become an important part of our future. ????
Serious Long term applicants only.