Accounting Operations Associate Jobs in California

Position Title: Accounting & Payroll Manager

Reporting to: Associate Director of Accounting

Location: San Diego On-Site (Required)

Employment: Full-Time

Salary Range: $85,000 - $100,000

(Compensation may vary based on related skills, experience, and relevant key attributes)

n-Lorem Foundation:

Though n-Lorem is pioneering a novel non-profit model, to provide personalized experimental ASO treatments for free, for life to patients with the rarest of mutations (nano-rare), we are functionally a biotechnology company. We have a large and growing portfolio of ASO medicine discovery programs, ASO medicines in development and multiple clinical programs.

With a seasoned leadership team and strategic partnerships, the n-Lorem Foundation provides the framework, funds and access for nano-rare patients who are amenable to our technology to receive personalized ASO medicines for free, for life. We hope that you will consider joining us as we strive to change the world, one nano-rare patient at a time.

If you are a professional with strong accounting experience and would like to join a cohesive, experienced team committed to the belief that we can change the world one patient, one family at a time, we may have a position for you.

Job Overview:

Reporting to the Associate Director of Accounting, the Accounting & Payroll Manager ensures compliance with standard accounting practices, Foundation policies and internal controls, and leads accounts payable, donor invoicing, employee expense reimbursements, and is responsible for maintaining accurate financial records, supporting day-to-day accounting operations including month-end closing, bank reconciliations. This role also leads payroll operations to ensure the accurate, timely, and compliant processing of payroll.

The position requires high attention to detail, strong organizational skills, and the ability to handle confidential information with discretion. In addition to accounting and payroll responsibilities, the Accounting & Payroll Manager provides support for vendor management, employee benefits administration, and other finance-related activities as needed. This role also works closely with departments across the organization to obtain necessary approvals, support program operations, and ensure the efficient administration of payroll and financial processes.

The ideal candidate demonstrates strong problem-solving abilities, excellent communication skills, and the ability to manage multiple priorities while thriving in a fast-paced, collaborative environment.

Key Responsibilities:

Accounting & Financial Reporting:

• Perform monthly reconciliations and investigate discrepancies.
• Prepare and post journal entries with complete documentation; maintain general ledger accuracy.
• Ensure compliance with GAAP, internal controls, and the Foundation’s internal controls and accounting procedures.
• Responsible for periodic reporting for grants and contracts.
• Assist in budget reporting, special projects and analysis reports.

Accounting Operations and Control:

• Enter all income and disbursements, maintaining complete supporting documentation.
• Provide deposit reports to the fundraising team.
• Prepare customer invoices/pledges as requested.
• Process vendor and consultant invoices, ensuring complete documentation, approvals, and accurate coding to grant and project budgets in alignment with funding restrictions and approved budgets.
• Manage credit card expense allocation and monthly reconciliation.
• Onboard new consultants and vendors into the accounting system by supporting setup, collecting required documentation, and training them on invoice submission processes, documentation standards and payment timelines.
• Prepare purchase orders.
• Serve as the primary point of contact for vendor and consultant payments, proactively sourcing invoices, and responding to payment inquiries with timely follow-through to resolution.

Payroll & Benefits Administration:

• Lead payroll operations to ensure accurate, timely, and compliant processing of payroll.
• Prepare project time reports as requested.
• Plan and coordinate payroll processing schedules.
• Collaborate with technical teams to troubleshoot payroll system issues.
• Develop and maintain payroll process documentation and workflows.
• Support payroll tax reconciliations, filings, and audits.
• Provide end-user training and ongoing support for payroll systems and processes.

Audit, Tax, & Compliance:

• Provide audit support as requested.
• Assist with year-end audit through preparation of closing entries, audit schedules, and responding to audit inquiries.
• Maintain vendor W9 records and prepare 1099 filings.

Additional Responsibilities:

• Assist in insurance renewals (general liability, property, D&O, etc.).
• Prepare financial information for other purposes (such as regulatory requirements, grant reporting and reimbursement requests) in coordination with other staff.
• Process transactions and journal entries related to special projects and perform monthly reconciliation of grants management and information to the general ledger for all special projects.
• Monitor compliance with grants and other agreements and laws and regulations.
• Development of policies and procedures.

Key Requirements:

• U.S. work authorization.
• Bachelor’s degree in accounting, finance, or related field required.
• Minimum 3 years of progressive experience in accounting.
• Strong experience with:

- GAAP compliance and financial audits.

- QuickBooks Online.

- Precoro procurement management system preferred.

- Paylocity payroll and expense reporting system preferred.

• High proficiency in MS Office, including Word, Excel, Outlook, PowerPoint.

Additional Requirements:

• Strong analytical, communication, and organizational skills.
• High level of integrity, fiscal responsibility, and alignment with mission-driven work.
• The ability to develop and ensure adherence to policies and procedures.
• Understanding of confidentiality protocols and the importance of protecting personal information.
• The ability to organize and prioritize projects and multiple tasks effectively and meet deadlines.
• Act as a liaison with partners/vendors.
• The ability to work independently with minimal daily supervision.

n-Lorem offers a competitive benefits package including medical, dental, vision, 403(b), 4 weeks paid vacation, paid sick time, life insurance, employee assistance program. n-Lorem is a small foundation with an extraordinary mission, to provide hope and potentially help to nano-rare patients today. Every employee in our organization is a significant contributor to this mission. We know that our work could have a profound impact on the life of a patient today. n-Lorem is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. n-Lorem is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.
For more information on n-Lorem, please visit our website www.nlorem.org