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Accounting Operations Assistant Jobs in California

Superbeo

Accounting Operations Lead

San Francisco, CA · On-site

Accounting Operations Lead Job Location: San Francisco, CA 94104 Job Duration: 6 months contract ... * Assist in monthly, quarterly, and year-end accruals ensuring all recurring supplier payments ...

GC Aluminum, Inc.

Operations Assistant

Burlingame, CA · On-site

$22 - $28/hr

Position Overview We are seeking a junior Operations Assistant to support day-to-day manual-based activities across multiple departments, but primarily our Logistics & Accounting department. We need ...

Partners Professional

Accounting Assistant

Long Beach, CA · On-site

$25 - $31/hr

We are seeking a detail-oriented Accounting Assistant with experience to support daily accounting operations. This role is responsible for maintaining accurate financial records, managing accounts ...

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Accounting Operations Assistant information

What does an accounting operations assistant do?

An Accounting Operations Assistant supports the accounting department by handling tasks such as data entry, invoice processing, account reconciliations, and maintaining financial records. They often assist with preparing reports, managing accounts payable and receivable, and ensuring the accuracy of financial documents. This role helps streamline daily accounting operations, allowing accountants and managers to focus on more complex financial analysis and decision-making.

What are the key skills and qualifications needed to thrive as an accounting operations assistant, and why are they important?

To thrive as an Accounting Operations Assistant, you need a solid understanding of basic accounting principles, attention to detail, and at least an associate degree in accounting or a related field. Familiarity with accounting software like QuickBooks or SAP, and proficiency in Microsoft Excel, are typically required. Strong organizational skills, effective communication, and the ability to work collaboratively help you excel in this position. These skills and qualities ensure accurate financial record-keeping, timely processing of transactions, and smooth support of overall accounting operations.

What are some common challenges faced by accounting operations assistants, and how can they be managed?

Accounting Operations Assistants often handle large volumes of transactions, tight deadlines, and frequent changes in financial regulations. Balancing accuracy with efficiency is a common challenge, especially during peak periods like month-end or year-end closing. Developing strong organizational skills, utilizing accounting software effectively, and maintaining clear communication with team members can help manage these pressures. Proactively seeking clarification and prioritizing tasks are key strategies for success in this role.

What is the difference between Accounting Operations Assistant vs Bookkeeper?

AspectAccounting Operations AssistantBookkeeper
Primary ResponsibilitiesSupports accounting processes, manages data entry, assists with financial reportingRecords daily financial transactions, maintains ledgers, reconciles accounts
Required SkillsAttention to detail, proficiency in accounting software, basic understanding of accounting principlesData entry, organization skills, knowledge of bookkeeping software
CertificationsOften no formal certification required, but familiarity with accounting software is essentialTypically no certification required, but certifications like QuickBooks Certified User are a plus
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling financial record-keeping

While both roles support financial processes, an Accounting Operations Assistant focuses on supporting broader accounting functions and data management, whereas a Bookkeeper primarily handles recording and reconciling financial transactions. The roles often overlap but differ in scope and responsibilities.

How much is the salary of an accounting operations assistant?

The salary of an accounting operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications can earn higher wages. The role often requires proficiency in accounting software and attention to detail.

What are the most commonly searched types of Accounting Operations jobs in California?

The most popular types of Accounting Operations jobs in California are:

What are popular job titles related to Accounting Operations Assistant jobs in California?

For Accounting Operations Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Accounting Operations Assistant jobs in California look for?

The top searched job categories for Accounting Operations Assistant jobs in California are:

What cities in California are hiring for Accounting Operations Assistant jobs?

Cities in California with the most Accounting Operations Assistant job openings:

Accounting Operations Assistant jobs near you

Accounting Operations Supervisor

Hayward, CA • On-site

Hedy Holmes Staffing Services
Warehousing and Storage • 11 - 50 employees
Learn more about Hedy Holmes Staffing Servicesexternal

$32 - $37/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Position: Accounting Operations Supervisor

Pay Rate: $32.00 – $37.00 /hourly

Location: Hayward, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description

We are seeking an experienced and highly organized Accounting Operations Supervisor to oversee daily office admin and accounting operations. This role serves as the operational backbone of the office, ensuring workflows are accurate, efficient, and consistently executed to a high standard.

Duties and Responsibilities

  • Review and approve AP transactions, vendor payments, and billing entries prior to processing
  • Oversee daily revenue reconciliation, AR tracking, and collections follow-up
  • Perform bank and account reconciliations and resolve discrepancies
  • Support payroll processing and ensure compliance with deadlines and documentation requirements
  • Maintain office SOPs and ensure team adherence to documented procedures
  • Serve as the primary contact for vendor communications, office supply management, and administrative operations
  • Monitor and manage shared email and communication workflows
  • Supervise Office & Accounting Assistants, providing workflow oversight and quality review
  • Conduct employee check-ins, performance feedback, and support onboarding/training
  • Prepare reports related to AR aging, expenses, and reconciliation status
  • Coordinate with field operations regarding billing accuracy and work order documentation
  • Identify operational issues and proactively recommend solutions to leadership

Qualifications

  • 3–5 years of accounting or office operations experience
  • Minimum 1 year in a lead, senior, or supervisory role
  • Strong AP/AR knowledge and reconciliation experience
  • Proficiency in QuickBooks or similar accounting software
  • Strong leadership and accountability skills
  • Excellent written and verbal communication abilities
  • Highly organized with strong multitasking and workflow management skills
  • Ability to work independently and take initiative in a fast-paced environment

Apply