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Accounting Operations Assistant Jobs in California

Stardom Employment Consultants

Staff Accountant

Fresno, CA · Hybrid

$70K - $75K/yr

In this role, you will support day-to-day accounting operations, assist with financial reporting, and ensure accuracy in financial records. This position offers an excellent opportunity to develop ...

ACFN FRANCHISED INC

Accounting Assistant

San Jose, CA · On-site

$24/hr

Responsibilities: * Assist with day-to-day accounting operations including accounts payable and accounts receivable * Process and record financial transactions accurately in accounting software

ACFN FRANCHISED INC

Accounting Assistant

San Jose, CA · On-site

$24/hr

Responsibilities: * Assist with day-to-day accounting operations including accounts payable and accounts receivable * Process and record financial transactions accurately in accounting software

ACFN FRANCHISED INC

Accounting Assistant

San Jose, CA · On-site

$24/hr

Responsibilities: * Assist with day-to-day accounting operations including accounts payable and accounts receivable * Process and record financial transactions accurately in accounting software

LA Business Personnel

Be Seen First

Operations Assistant

Los Angeles, CA · On-site

$23 - $26/hr

The Position The Operations Assistant works with the operations team to ensure a smooth workflow ... Bookkeeping experience or familiarity with accounting software (QuickBooks or similar) Supervisory ...

L A Federal Credit Union

AVP, Accounting

Glendale, CA · On-site

$108 - $175/hr

The Assistant Vice President (AVP), Accounting is responsible for overseeing the day-to-day accounting operations of the Credit Union and ensuring the integrity, accuracy, and timeliness of financial ...

CHAOS Industries

Senior Accountant

El Segundo, CA · On-site

$110K - $125K/yr

... operations. * Assist with ad hoc reporting and support ongoing projects as needed. Minimum Requirements: * Bachelor's degree in Accounting or related field * 3+ years of progressive accounting ...

CHAOS Industries

Senior Accountant

El Segundo, CA · On-site

$110K - $125K/yr

... operations. * Assist with ad hoc reporting and support ongoing projects as needed. Minimum Requirements: * Bachelor's degree in Accounting or related field * 3+ years of progressive accounting ...

GHJ

Accounting Supervisor

Los Angeles, CA · Hybrid

The Accounting Supervisor will oversee accounting operations, financial reporting, payroll, and ... Support annual audits, tax filings, and regulatory compliance activities * Assist with budgeting ...

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All JobsAccounting Operations JobsAccounting Operations Assistant JobsAccounting Operations Assistant Jobs in California

Accounting Operations Assistant information

What is the role of an accounting operations assistant?

An accounting operations assistant supports financial processes by handling data entry, reconciling accounts, and assisting with invoice processing. They often use accounting software like QuickBooks or SAP and ensure accuracy and compliance in daily financial transactions.

What are the key skills and qualifications needed to thrive as an accounting operations assistant, and why are they important?

To thrive as an Accounting Operations Assistant, you need a solid understanding of basic accounting principles, attention to detail, and at least an associate degree in accounting or a related field. Familiarity with accounting software like QuickBooks or SAP, and proficiency in Microsoft Excel, are typically required. Strong organizational skills, effective communication, and the ability to work collaboratively help you excel in this position. These skills and qualities ensure accurate financial record-keeping, timely processing of transactions, and smooth support of overall accounting operations.

What is the difference between Accounting Operations Assistant vs Bookkeeper?

AspectAccounting Operations AssistantBookkeeper
Primary ResponsibilitiesSupports accounting processes, manages data entry, assists with financial reportingRecords daily financial transactions, maintains ledgers, reconciles accounts
Required SkillsAttention to detail, proficiency in accounting software, basic understanding of accounting principlesData entry, organization skills, knowledge of bookkeeping software
CertificationsOften no formal certification required, but familiarity with accounting software is essentialTypically no certification required, but certifications like QuickBooks Certified User are a plus
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling financial record-keeping

While both roles support financial processes, an Accounting Operations Assistant focuses on supporting broader accounting functions and data management, whereas a Bookkeeper primarily handles recording and reconciling financial transactions. The roles often overlap but differ in scope and responsibilities.

What does an accounting operations assistant do?

An Accounting Operations Assistant supports the accounting department by handling tasks such as data entry, invoice processing, account reconciliations, and maintaining financial records. They often assist with preparing reports, managing accounts payable and receivable, and ensuring the accuracy of financial documents. This role helps streamline daily accounting operations, allowing accountants and managers to focus on more complex financial analysis and decision-making.

What are some common challenges faced by accounting operations assistants, and how can they be managed?

Accounting Operations Assistants often handle large volumes of transactions, tight deadlines, and frequent changes in financial regulations. Balancing accuracy with efficiency is a common challenge, especially during peak periods like month-end or year-end closing. Developing strong organizational skills, utilizing accounting software effectively, and maintaining clear communication with team members can help manage these pressures. Proactively seeking clarification and prioritizing tasks are key strategies for success in this role.
What are the most commonly searched types of Accounting Operations jobs in California? The most popular types of Accounting Operations jobs in California are:
What are popular job titles related to Accounting Operations Assistant jobs in California? For Accounting Operations Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Accounting Operations Assistant jobs in California look for? The top searched job categories for Accounting Operations Assistant jobs in California are:
What cities in California are hiring for Accounting Operations Assistant jobs? Cities in California with the most Accounting Operations Assistant job openings:
Accounting Operations Assistant jobs near you

Director of Accounting Operations

Action Property Management

Irvine, CA • Hybrid

$145K/yr

Full-time

Re-posted 20 days ago

Action Property Management rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

102nd of 202 rated real estate companies

Job description

Who We Are
With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity and professionalism, coupled with our core values of excellence, innovation, and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live. 
 
Job Summary

The Director, Accounting Operations is responsible for the execution and performance of HOA service models, including SnapHOA and similar portfolios, and oversees Accounts Receivable functions, including cash posting, collections, and receivables-related workflows. This role sits between Accounting and Operations and owns the intake, coordination, and flow of information required to support accurate financial reporting and consistent client service. The position ensures that operational activity is visible, structured, and aligned with accounting requirements, while improving service delivery, reducing risk, and standardizing workflows across accounts.


This is a hybrid position based out of the Irvine corporate office. 
 
Compensation: up to $145k depending upon experience
Key Responsibilities
  • Own the execution and performance of HOA service models, including SnapHOA and similar portfolios, ensuring consistency in service delivery and alignment with client expectations
  • Lead and oversee Accounts Receivable functions, including cash posting, collections, and receivables-related workflows, ensuring timely and accurate processing aligned with client activity
  • Own intake and coordination of all accounting-related requests, including JIRA ticket triage, prioritization, and routing, ensuring work is structured, visible, and aligned with deadlines and board deliverables
  • Ensure operational activity is visible to accounting by maintaining awareness of ongoing projects, vendor changes, and upcoming financial impacts that affect reporting accuracy
  • Act as the first point of coordination for client-facing accounting needs, including responding to inquiries, managing ticket flow, and ensuring timely follow-up and resolution
  • Establish and enforce service standards across accounting workflows, including SLAs, prioritization frameworks, and escalation protocols tied to financial deadlines and board requirements
  • Drive consistency in how data and documentation are submitted to accounting, reducing rework and improving the quality and completeness of inputs across all accounts
  • Partner with the Director, Client Accounting to ensure alignment between operational workflows and financial reporting requirements, including close readiness and exception resolution
  • Identify service gaps, workflow breakdowns, and recurring issues, and implement process improvements to improve efficiency, reduce risk, and enhance client experience
  • Support board interactions as needed by coordinating financial input, managing expectations, and ensuring accounting is properly represented in service delivery
  • Assist in the development and maintenance of SOPs, standardizing workflows across service models and improving consistency in execution
  • Support department strategy and implementation of new initiatives, including system enhancements, reporting improvements, and service model evolution
KPI Ownership

Own and report on service-level performance metrics, including:

  • JIRA response and resolution times
  • Volume and type of client inquiries and escalations
  • Operational input completeness and timeliness
  • Rework and exception rates tied to missing or incorrect data
  • Cost-to-serve and resource utilization across service models
  • Board-related escalations tied to service or communication gaps
  • AR cash posting timeliness and accuracy
  • Collection response times and delinquency visibility
Project Ownership
  • Lead initiatives to improve HOA service models (SnapHOA and similar), including workflow redesign, intake structure, and communication frameworks
  • Drive implementation of SOPs and process standardization across portfolios
  • Partner cross-functionally with Operations, IT, and Accounting on system improvements and service delivery enhancements
  • Improve and standardize Accounts Receivable workflows, including cash posting, collections, and receivables-related processes
Position and Work Environment
  • Hybrid position based out of the Irvine corporate office. Emphasizes a collaborative atmosphere with open communication and mutual respect among team members.
  • Occasional travel may be required based on business needs.
  • Emphasizes a collaborative atmosphere with open communication and mutual respect among team members.
Required Skills / Abilities
  • 10+ years of progressive accounting experience, including a minimum of 5 years in a leadership role managing large teams.
  • Bachelor's degree in Accounting required; MBA, CPA, or other advanced credentials strongly preferred
  • Proven success in driving operational change and optimizing financial systems and processes.
  • Advanced Excel skills; proficiency in PowerPoint and Word. Power BI and other AI software.
  • A strategic leader with a track record of building high-performing, result-driven teams.
  • A self-starter with the ability to set priorities, anticipate challenges, and drive initiatives independently.
  • An effective change agent, skilled at leading transformation and building alignment across diverse stakeholders.
  • Customer focused, with a commitment to delivering high-quality service to clients and internal partners.
  • A proactive, excellent communicator, adept at translating a broad range of financial concepts/issues to diverse audiences.
  • Detail-oriented and highly organized, thriving in a fast-paced environment while maintaining a strong internal control focus.
  • Analytical and solution-oriented, with strong critical thinking and decision-making skills.
Team Member Perks
  • Award-Winning Culture: Proud recipient of the Great Place to Work Certification.
  • Highly Rated Employer: 4.3 star rating on Glassdoor –read our reviews here.
  • Flexible Work Environment: Hybrid schedule with a mix of in-office and work-from-home days.
  • Comprehensive Benefits: Competitive salary, health insurance, and 401(k) matching.
  • Work-Life Balance: PTO plus sick time, holiday pay, and your birthday holiday.
  • Cutting Edge Technology: Access to industry-leading tools and resources that drive efficiency and success.
  • Career Growth and Development: Join a company committed to supporting your professional growth and helping you achieve your goals.
#LI-BW1

We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact. 
 
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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