Accounting Operations Assistant Jobs in Santa Rosa, CA

PACE Supply is seeking a detail-oriented and organized AR Billing and Freight Clerk to join our team. This role is responsible for supporting accounts receivable, billing, freight and logistics accounting, inventory processing, and general accounting operations. The ideal candidate will possess strong analytical skills, a high degree of accuracy, and the ability to manage multiple priorities in a fast-paced environment.

This position plays a critical role in ensuring the accuracy of financial transactions, maintaining accounting records, supporting inventory and order processing activities, and providing excellent service to both internal and external customers.

• Strong attention to detail and excellent organizational skills
• Experience in accounts receivable, billing, and/or freight accounting
• Proficiency with ERP systems and Microsoft Excel
• Ability to communicate effectively with both internal teams and external customers/vendors

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• Process billing for direct customer orders, ensuring accuracy of charges and supporting documentation.
• Apply customer payments and maintain accurate account records.
• Review and reconcile discrepancies between purchase orders, sales orders, and invoices.
• Respond to internal and external inquiries regarding invoices, account balances, and billing issues.
• Assist with collections activities and account reconciliation as needed.

• Process freight invoices and ensure proper coding, documentation, and approval.
• Verify freight charges against vendor invoices, contracts, and shipping documentation.
• Obtain required approvals prior to invoice processing.
• Maintain freight-related records, logs, and tracking spreadsheets.
• Research and resolve freight discrepancies with carriers, vendors, and internal stakeholders.

• Receive and record inventory transactions within the company ERP/MIS system.
• Verify product lines between purchase orders and sales orders to ensure accuracy and alignment.
• Monitor open sales order line items and assist in resolving outstanding issues.
• Process internal company purchase orders as required.
• Support inventory-related reconciliations and reporting activities.

• Maintain accurate accounting records and supporting documentation.
• Process daily financial transactions, including data entry and posting activities.
• Ensure compliance with company policies, procedures, and internal controls.
• Support audits and financial reporting requests by providing documentation and transaction details.
• Assist with special projects and process improvement initiatives as assigned.

• Minimum 2 year of solid Accounts Payable (AP) experience and 2 year of Accounts Receivable (AR) / Billing experience.
• Highly organized, accurate, and detail-oriented with strong attention to accuracy.
• Strong mathematical skills, including the ability to calculate discounts, percentages, proportions, and perform basic algebra.
• Proficient in reading and interpreting documents such as procedures, policies, and instructions.
• Excellent written and verbal communication skills, with the ability to write routine reports and correspondence and speak effectively with customers and internal teams.
• Strong problem-solving abilities and the capacity to handle a variety of situations with limited standardization.
• Comfortable operating a computer, 10-key, and standard office equipment.
• Ability to interpret and adhere to company rules, policies, and procedures.
• Team player with the ability to collaborate effectively with others to achieve goals.

• Experience with ERP/MIS systems
• Familiarity with freight and logistics accounting

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. 

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.