Accounting Operations Assistant Jobs in Santa Rosa, CA

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

FULL TIME EMPLOYEE BENEFITS:

• 21 Days of Paid Time Off
• 10 Observed Holidays
• Medical Insurance (Entire deductible paid by us!)
• 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
• Dental Insurance
• Vision Insurance
• Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
• 401K Matching after 1 year of employment
• Flexible Spending Account, Dependent Care FSA
• Life Insurance (included at no cost to the employee)
• Long Term Disability (included at no cost to the employee)
• Employee Assistance Program (included at no cost to the employee)

Summary: Under the direction of the Accounting Manager, the Senior Accountant assists in various activities surrounding the preparation of financial statements and supporting documents and oversees review of accounting system inputs/outputs for accuracy and reasonableness. The Senior Accountant performs advanced accounting functions in support of the organization’s fiscal operations, including month -end close, preparation of journal entries, reconciliation of assigned accounts and sub-legers, audit support, compliance testing, and financial analysis. This position applies to accounting and financial reporting requirements in accordance with generally accepted accounting principles related to the goals of the health center.

Areas of Responsibility:

• Participate in month-end close (assigned accruals, assigned reconciliations, analysis of accounts, etc.) that conform to GAAP in a timely and accurate manner. Specific duties include, but are not limited to, the following:
• o Prepare general ledger journal entries, including vendor accruals, fixed asset depreciation, other receivable accruals, pharmacy revenue recognition, prepaids, payroll accruals, vacation accruals, and other assigned accounts.
• o Perform monthly bank account reconciliations and prepare journal entries as required to balance the general ledger and associated accounting entities to the reconciled bank balances.
• o Prepare monthly reconciliations relating to cash, prepaid expenses, other receivables, accrued liabilities, fixed assets, and other assigned accounts.
• Assist with the preparation of internal and external schedules to facilitate annual audits, cost reports, HCAI/OSHPD and UDS reporting, and 990 filings.
• Maintain fixed asset sub-legers, post depreciation, and reconcile to general ledger.
• Perform compliance testing against company invoicing and reimbursement policies and educate/escalate as needed.
• Manage independent contractor and contract database in Sage Intacct
• Develop recommendations for increased efficiencies and participate in process improvement and system implementation projects.
• Assist in the development, implementation, adherence, and ongoing maintenance of internal policies, procedures, and controls.
• Perform financial analyses, special projects, and develop ad-hoc reports to cross-functional departments and management as requested.

Education/Experience:

• Bachelor's degree in Finance or Accounting, or equivalent degree and/or experience required.
• 8-10 years of accounting experience, with at least 5 years in the health care industry desired

Desired Skills:

• Strong analytical and problem-solving skills, with a strong process improvement mindset
• Perform professional accounting work utilizing a computer-based financial management system and apply generally accepted accounting principles.
• Result-oriented and service-minded with ability to develop and foster relationships with key stakeholders internally and externally.
• Willingness to adapt to the many changing requirements/needs of a growing health center.
• Familiarity with non-profit accounting principles
• Excellent interpersonal skills, collaborative work ethic, and ability to work in a team-oriented culture.
• Motivated, self-directed, and proactive with a willingness to take on additional projects.
• Proven track record of excellence, ownership, and accountability for assigned tasks.
• Confident personality supported by disciplined, logical thinking and fact-based, documented conclusions and opinions.
• Ability to exercise a high degree of independent judgment on diverse and specialized accounting projects under deadlines and competing priorities.
• Highly focused, organized, and detail-oriented.
• Excellent oral and written communication skills
• Represents Petaluma Health Center in a manner consistent with its culture and values.