Accounting Operations Assistant Jobs in Waterloo, IL

Job Description Why is This a Great Opportunity. This is an outstanding opportunity for an experienced accounting professional who enjoys wearing multiple hats and making a meaningful impact within a growing organization. This role offers a blend of accounts receivable leadership, accounting, office management, and administrative responsibilities, providing variety and the opportunity to work closely with company leadership.

If you thrive in a fast-paced environment where your organization, initiative, and problem-solving skills are valued, this position offers excellent long-term growth potential and the ability to influence day-to-day business operations. Job Description: Position Summary The Accounts Receivable Manager is responsible for overseeing the organization's accounts receivable function while supporting a broad range of accounting, financial, payroll, and administrative operations. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, provide exceptional internal and external customer service, and contribute to the overall efficiency of the business.

Key Responsibilities Accounts Receivable & Accounting Manage the full accounts receivable process, including invoicing, collections, payment application, and account reconciliation. Assist with accounts payable processing and vendor payments as needed. Process payroll accurately and on schedule.

Perform credit card reconciliations and banking transactions. Prepare recurring financial reports, including cash position, sales, margin, and budget analysis. Assist with job costing and project financial tracking.

Maintain accurate financial records within QuickBooks. Prepare and submit payroll tax filings and other required federal, state, and local tax reports. Coordinate insurance administration, including general liability and workers' compensation policies.

Support benefits administration and HR-related recordkeeping. Ensure financial records are accurate, organized, and compliant with company policies. Office Administration & Customer Support Serve as the first point of contact by answering incoming calls professionally and courteously.

Manage lead intake and maintain customer information within the CRM system. Welcome clients and visitors while creating a positive office experience. Coordinate office supply inventory and purchasing needs.

Maintain calendars and scheduling for leadership and staff. Assist with employee review scheduling and administrative tracking. Coordinate company meetings, events, and special projects.

Provide administrative support to ownership and leadership as needed. Process Improvement Identify opportunities to improve accounting, administrative, and office processes. Maintain organized documentation and reporting procedures.

Collaborate across departments to ensure efficient workflow and exceptional customer service. Qualifications: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent professional experience will be considered. 3+ years of accounting experience with significant accounts receivable responsibilities.

Experience processing payroll and supporting general accounting functions. Proficiency with QuickBooks is required. Advanced Microsoft Excel skills, including formulas, pivot tables, and financial reporting.

Experience with job costing and financial reporting preferred. Knowledge of payroll taxes, payroll reporting, and general accounting principles. Experience with benefits administration or HR support is a plus.

Excellent organizational skills with the ability to manage multiple priorities simultaneously. Strong analytical and problem-solving abilities. Outstanding verbal and written communication skills.

Professional, customer-focused demeanor with strong interpersonal skills. Ability to work independently while collaborating effectively with leadership and team members. High level of accuracy, discretion, and attention to detail when handling confidential financial and employee information.

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