Accounting Operations Assistant Jobs in Moline, IL

Description

**This position operates in a hybrid work environment, with responsibilities performed both remotely and in a professional office setting**

At Imagine the Possibilities, we believe everyone deserves the opportunity to live a meaningful and fulfilling life. As a nonprofit organization serving communities across Iowa, we provide innovative, person-centered services that empower individuals with disabilities and other support needs to achieve their goals and reach their fullest potential. Our employees are passionate, dedicated, and committed to making a positive difference every day.

As a Senior Staff Accountant, you'll play a vital role in supporting our mission by ensuring the accuracy, integrity, and reliability of our financial operations. This position is responsible for a variety of accounting functions, including maintaining the general ledger, preparing journal entries, reconciling accounts, assisting with month-end close, and preparing financial reports. Working collaboratively with the Finance team, the Senior Staff Accountant helps ensure compliance with Generally Accepted Accounting Principles (GAAP) while providing accurate financial information that supports informed decision-making across the organization.

What Winning Looks Like:

While it's not a competition, we do recognize that each person wants to 'win' at life; and you're a central part of someone else's wins as well as your own! In this role, you'll be responsible to: 

• Accounting Operations: Prepare journal entries, reconcile bank and general ledger accounts, support month-end and year-end close, maintain accurate financial records, and ensure accounting transactions are processed accurately and timely. 
• Financial Reporting & Analysis: Prepare financial reports, supporting schedules, audit documentation, fixed asset reconciliations, and assist with budgeting, financial analysis, and resolving accounting discrepancies. 
• Financial Operations Support: Provide support for accounts payable, accounts receivable, payroll, cash management, and other accounting functions while ensuring compliance with organizational policies and accounting standards. 
• Administrative & Departmental Coordination: Support the Finance Department by coordinating calendars, meetings, correspondence, reports, presentations, document management, invoices, purchase requests, expense reports, and departmental resources. 
• Project Support & Continuous Improvement: Coordinate communication with internal and external stakeholders, track department projects and deadlines, assist with audits and special projects, and contribute to process improvement initiatives.

What We're Looking For:

• Knowledge of generally accepted accounting principles (GAAP).
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Experience with accounting and financial software systems preferred.
• Ability to maintain strict confidentiality.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with internal stakeholders.

Know We're For You:

We know finding the right opportunity can be tricky - that's why Imagine is focused on making sure your time is well spent. We take pride in the benefits we offer our employees. As an employee, you'll have access to a variety of benefits that are sure to sweeten the deal. Depending on your full-time or part-time status, you'll have access to: 

• Competitive Wages: The base pay is $30.19/hour. With education and experience, you could start out making more than that.
• Flexible Scheduling: This position is Monday through Friday 8am-4:30pm. No holidays, No weekends. 
• Generous Paid Time Off (PTO): We all deserve a break now and then - don't feel bad about taking time for you. 
• 401k Retirement Plan: Secure your future with a cushioned fund that will allow you to live your best life. 
• Comprehensive Insurance Plans: Whether its medical, dental, vision, or life insurance - we've got you covered. 
• Pre-Paid Legal Services: Be prepared for the things you just can't be prepared for on your own.
• Discounted Costco or Sam's Club Memberships: What can we say? We know a great deal when we see one. 
• Advancement Opportunities: We believe in your future, which is why we have a specifically designed leadership development opportunity purposed to launch your career. 
• Employee Assistance Program: We're there for you through all life's ups and downs. 

Requirements

Functional Experiences, Skills, & Requirements:

The ideal candidate will possess the following qualifications and professional experiences:

• Mission-oriented: We're on a mission to empower people to reach individual achievement across the spectrum of life. We know you are, too.
• An Attitude of Leaning: The truth is, the field of caregiving is always changing and requires adaptability. We need people on our team who are always ready to learn new ways of doing things, helping people, and changing lives. 
• Ability to Communicate Well: We're looking for people with strong communication abilities so we can rely on you to communicate effectively with the rest of the team and the people we serve. 
• Confidence: We're looking for people who know how to balance being bold and being humble. We're looking for team members who are self-aware enough to know when to stand up as an advocate for others and when it's time to follow the leader.
• Age Requirement: This position requires you to be at least 18 years of age.
• Driver's License: A valid driver's license is required.
• Reliable Transportation: You'll need reliable transportation. 
• Education Requirement: Bachelor's degree in Accounting, Finance, or a closely related field required.
• Experience Requirement: Five (5) years of accounting experience. Experience with general ledger accounting, reconciliations, and financial reporting. Nonprofit accounting experience preferred.

Work Environment: This position operates in a hybrid work environment, with responsibilities performed both remotely and in a professional office setting. Employees are expected to maintain a productive home workspace that supports confidentiality, reliability, and effective communication.

Regular or occasional travel to the organization's Corporate Headquarters and other agency locations may be required for meetings, training, collaboration, audits, or other business needs. Travel requirements will vary based on departmental priorities and organizational needs.

**Work Authorization: Candidates must be able to work in the U.S. without sponsorship**

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• May require lifting at times, up to 35 pounds. Lifting more than 35 pounds requires the use of a two-person lift, mechanical lift, or assistive equipment.
• May require prolonged standing for up to eight (8) hours.
• Must have ability to perform close visual work (e.g., reading typed or handwritten material). 
• Must be able to communicate effectively through speech.
• Must remain awake and alert during working hours, where applicable.

Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Further, this job description does not imply a contract between employees and Imagine the Possibilities, Inc.

Imagine the Possibilities is an equal opportunity employer. All candidates will be considered without regard to race, color, gender, sexual orientation, national origin, disability status, or any other protected status.