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Accounting Operations Assistant Jobs in Florida (NOW HIRING)

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Accounting Operations Specialist

Plantation, FL · On-site

$24 - $28/hr

... * Assist with financial reporting, spreadsheet tracking, reconciliation support, and ... accounting and operational experience within a stable, team-oriented professional environment.

Tech9

Director of Accounting Operations

Jacksonville, FL · On-site

$90 - $120/hr

The Director of Accounting Operations is responsible for leading the day-to-day accounting ... Review and approve account reconciliations and ensure resolution of discrepancies.* Assist with ...

Express Pros - Ocala

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HR/Accounting Operations Specialist

Ocala, FL · On-site

$23 - $25/hr

Process employment applications and new hire documentation * Assist with payroll processing and ... accounting and operational responsibilities over time. Additional Requirements * Successful ...

RemX

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Accounting Assistant

Hialeah, FL · On-site

$20 - $23/hr

... accounting operations. Responsibilities: * Process vendor invoices and payments * Generate customer invoices and apply payments * Assist with collections and account follow-up * Reconcile customer ...

New

Retail Business

Accounting Specialist

Hialeah Gardens, FL · On-site

$50K - $52K/yr

... * Assist with financial data entry and accounting documentation. * Coordinate with internal departments to resolve accounting discrepancies. * Support accounting operations and administrative ...

DEX Imaging

Accounting Assistant

Tampa, FL · On-site

$18.50 - $24/hr

... operations. This is a great opportunity for someone who's detail-driven, organized, and ready to build a strong foundation in corporate accounting. What You'll Be Doing * Review and process ...

DEX Imaging

Accounting Assistant

Tampa, FL · On-site

$18.50 - $24/hr

... operations. This is a great opportunity for someone who's detail-driven, organized, and ready to build a strong foundation in corporate accounting. What You'll Be Doing * Review and process ...

DEX Imaging

Accounting Assistant

Tampa, FL · On-site

$18.50 - $24/hr

... operations. This is a great opportunity for someone who's detail-driven, organized, and ready to build a strong foundation in corporate accounting. What You'll Be Doing * Review and process ...

DEX Imaging

Accounting Assistant

Tampa, FL · On-site

$18.50 - $24/hr

... operations. This is a great opportunity for someone who's detail-driven, organized, and ready to build a strong foundation in corporate accounting. What You'll Be Doing * Review and process ...

Aston Carter

Operations Assistant

Jacksonville, FL · On-site

$18/hr

We're currently hiring for an Entry Level Operations Assistant on behalf of one of our clients in ... Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain ...

T&G Constructors

Accounting Supervisor

Miami, FL

Accounting Operations Ownership * Assist with the monthly, quarterly, and annual close process. * Prepare monthly financial statements for Controller review. * Maintain all balance sheet ...

Apex Service Partners

Accounting Manager

Tampa, FL · On-site

$110K/yr

This role is responsible for implementing and maintaining operational rigor of the day-to-day ... This role will support audit requests, assist with system access and training for accounting tools ...

Apex Service Partners

Accounting Manager

Tampa, FL · On-site

This role is responsible for implementing and maintaining operational rigor of the daytoday ... This role will support audit requests, assist with system access and training for accounting tools ...

Apex Service Partners

Accounting Manager

Tampa, FL

$110K - $120K/yr

This role is responsible for implementing and maintaining operational rigor of the daytoday ... This role will support audit requests, assist with system access and training for accounting tools ...

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Accounting Operations Assistant information

What is the role of an accounting operations assistant?

An accounting operations assistant supports financial processes by handling data entry, reconciling accounts, and assisting with invoice processing. They often use accounting software like QuickBooks or SAP and ensure accuracy and compliance in daily financial transactions.

What are the key skills and qualifications needed to thrive as an accounting operations assistant, and why are they important?

To thrive as an Accounting Operations Assistant, you need a solid understanding of basic accounting principles, attention to detail, and at least an associate degree in accounting or a related field. Familiarity with accounting software like QuickBooks or SAP, and proficiency in Microsoft Excel, are typically required. Strong organizational skills, effective communication, and the ability to work collaboratively help you excel in this position. These skills and qualities ensure accurate financial record-keeping, timely processing of transactions, and smooth support of overall accounting operations.

What is the difference between Accounting Operations Assistant vs Bookkeeper?

AspectAccounting Operations AssistantBookkeeper
Primary ResponsibilitiesSupports accounting processes, manages data entry, assists with financial reportingRecords daily financial transactions, maintains ledgers, reconciles accounts
Required SkillsAttention to detail, proficiency in accounting software, basic understanding of accounting principlesData entry, organization skills, knowledge of bookkeeping software
CertificationsOften no formal certification required, but familiarity with accounting software is essentialTypically no certification required, but certifications like QuickBooks Certified User are a plus
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling financial record-keeping

While both roles support financial processes, an Accounting Operations Assistant focuses on supporting broader accounting functions and data management, whereas a Bookkeeper primarily handles recording and reconciling financial transactions. The roles often overlap but differ in scope and responsibilities.

What does an accounting operations assistant do?

An Accounting Operations Assistant supports the accounting department by handling tasks such as data entry, invoice processing, account reconciliations, and maintaining financial records. They often assist with preparing reports, managing accounts payable and receivable, and ensuring the accuracy of financial documents. This role helps streamline daily accounting operations, allowing accountants and managers to focus on more complex financial analysis and decision-making.

What are some common challenges faced by accounting operations assistants, and how can they be managed?

Accounting Operations Assistants often handle large volumes of transactions, tight deadlines, and frequent changes in financial regulations. Balancing accuracy with efficiency is a common challenge, especially during peak periods like month-end or year-end closing. Developing strong organizational skills, utilizing accounting software effectively, and maintaining clear communication with team members can help manage these pressures. Proactively seeking clarification and prioritizing tasks are key strategies for success in this role.
What are the most commonly searched types of Accounting Operations jobs in Florida? The most popular types of Accounting Operations jobs in Florida are:
What are popular job titles related to Accounting Operations Assistant jobs in Florida? For Accounting Operations Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Accounting Operations Assistant jobs in Florida look for? The top searched job categories for Accounting Operations Assistant jobs in Florida are:
What cities in Florida are hiring for Accounting Operations Assistant jobs? Cities in Florida with the most Accounting Operations Assistant job openings:
Accounting Operations Assistant jobs near you

Director of Accounting Operations

Tim Tebow Foundation

Jacksonville, FL

$80K - $90K/yr

Full-time

Re-posted 24 days ago

Job description

Purpose:
The Director of Accounting Operations is responsible for leading the day-to-day accounting functions of the Tim Tebow Foundation (TTF) and ensuring accurate, timely, and compliant financial operations in support of TTF’s mission. This role oversees general ledger management, accounts payable, revenue processing, payroll administration, monthly close, internal controls, and shared service accounting functions.

The Director of Accounting Operations plays a key leadership role within the Finance function in strengthening accounting operations, improving operational accounting efficiency, supporting audits and Form 990 preparation, and ensuring compliance with GAAP, nonprofit accounting standards, and applicable laws and regulations.

Responsibilities:
Accounting Operations & General Ledger

  • Oversee daily accounting operations including general ledger, journal entries, reconciliations, fixed assets, and month-end close processes.
  • Ensure accurate and timely recording of all financial transactions in accordance with GAAP and nonprofit accounting standards.
  • Maintain chart of accounts and accounting policies to support organizational reporting needs.
  • Review and approve account reconciliations and ensure resolution of discrepancies.
  • Assist with annual budgeting processes for TTF and affiliates.

Accounts Payable & Expense Management

  • Oversee accounts payable functions including invoice processing, vendor management, payment approvals, and expense allocations.
  • Ensure compliance with internal controls, purchasing policies, and donor/grant restrictions.
  • Monitor cash disbursement processes and maintain strong segregation of duties.
  • Improve AP workflows and automation where appropriate.

Revenue Processing & Contribution Accounting

  • Oversee recording and reconciliation of donations, grants, event revenue, pledges, and other revenue streams.
  • Ensure proper classification of restricted and unrestricted funds.
  • Partner with Engagement and Event teams to ensure accurate donor revenue reporting and reconciliation between CRM and accounting systems.
  • Support contribution reporting and audit documentation.
  • Lead the year-end tax receipting process for TTF donors.

Payroll & Benefits Accounting

  • Oversee payroll processing and related reporting activities.
  • Ensure payroll tax compliance and timely filing/reporting requirements.
  • Reconcile payroll-related accounts including benefits, taxes, PTO accruals, and retirement contributions.
  • Collaborate with HR regarding compensation changes, employee records, and benefits administration.

Financial Reporting & Compliance (supporting Director of Financial Reporting)

  • Oversee production of accounting input for monthly financial statements and preparation of supporting schedules.
  • Support with annual audit preparation.
  • Assist with Form 990 preparation and other regulatory filings.
  • Ensure compliance with nonprofit accounting requirements, grant restrictions, and organizational policies.
  • Develop and maintain internal controls and accounting procedures.

Process Improvement

  • Help optimize financial workflow and reporting capabilities.
  • Identify areas and related financial tools to improve operational efficiency, process automation and reporting accuracy.
  • Develop scalable processes to support organizational growth.

Leadership & Team Development

  • Supervise and mentor Finance function staff including Sr. Accountant, Accountant(s), and Revenue Specialist.
  • Promote a culture of accountability, collaboration, customer service, and continuous improvement.
  • Establish performance expectations and support professional development of team members, including annual performance reviews.

Required Qualifications:

  • Bachelor’s degree in Accounting
  • 7+ years of progressive accounting experience, including management responsibility
  • CPA designation or CPA candidate
  • Direct experience in nonprofit accounting and fund accounting
  • Strong knowledge of GAAP and internal controls
  • Experience overseeing general ledger, accounts payable, payroll, and financial close processes
  • Excellent analytical, organizational, and communication skills
  • High level of integrity, discretion, and attention to detail
  • Strong proficiency with Microsoft Excel and financial systems

Preferred Qualifications:

  • Experience supporting audits and IRS Form 990 preparation
  • Experience in a Shared Services environment preferred
  • NetSuite ERP experience strongly preferred
  • Experience with multiple entities and donor-restrictions preferred

Key Competencies:

  • Leadership and team management
  • Financial accuracy and attention to detail
  • Process improvement mindset
  • Strong internal controls orientation
  • Ability to manage multiple priorities and deadlines
  • Cross-functional collaboration
  • Mission alignment and servant leadership

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